Fax over IP (FoIP) allows transmission of faxes over an IP network, enhancing efficiency by integrating with existing communication systems. It eliminates the need for traditional phone lines, offering a streamlined, cost-effective solution for modern business needs.
The top 5 Fax over IP (FoIP) solutions are OpenText Fax, GFI FaxMaker, Biscom FAXCOM, Alcatel-Lucent OpenTouch Fax Center and OpenText Core Fax, as ranked by PeerSpot users in September 2025. OpenText Fax received the highest rating of 0.0 among the leaders and holds the largest mind share of 26.4%. GFI FaxMaker is the most popular solution in terms of searches by peers.
FoIP modernizes communication by leveraging digital networks to send and receive fax documents. This method ensures faster transmission and reduces costs associated with traditional fax systems. Businesses experience improved productivity through seamless integration with VoIP systems, improving document management practices. In an era of digital transformation, FoIP provides a reliable alternative to outdated communication methods.
What features make FoIP effective?In healthcare, FoIP supports secure transmission of patient records, aligning with privacy regulations. Legal firms utilize FoIP for speedy dispatch of documents, ensuring timely case management. Financial institutions benefit from the reduced risk and cost-effective communication when transmitting sensitive data. Each industry leverages the adaptable nature of FoIP to meet specific regulatory and operational demands.
FoIP is beneficial for organizations seeking to modernize and improve their communication strategies. By integrating into digital communication frameworks, businesses can achieve both efficiency and cost-effectiveness, addressing the evolving needs of today's dynamic market environment.
| Product | Market Share (%) |
|---|---|
| OpenText Fax | 26.4% |
| GFI FaxMaker | 15.4% |
| Alcatel-Lucent OpenTouch Fax Center | 12.3% |
| Other | 45.900000000000006% |
Fax over IP integrates smoothly with cloud services by converting your fax data into digital packets that are sent over the internet. This eliminates the need for traditional phone lines and allows for seamless integration with cloud storage solutions like Google Drive, Dropbox, and Microsoft OneDrive. You can easily store and manage faxes in the cloud, facilitating remote access and archival.
What are the security features of Fax over IP?Fax over IP offers enhanced security features compared to traditional faxing. FoIP solutions often include encryption protocols like TLS to protect data during transmission. Additionally, they may offer password-protected faxes, encrypted storage, and detailed audit trails. These features ensure that sensitive data is safeguarded and compliance with industry regulations such as HIPAA is maintained.
How do you troubleshoot FoIP transmission issues?To troubleshoot FoIP transmission issues, start by verifying your internet connection's stability. Ensure that the VoIP service provider's settings are configured correctly for faxing, as mismatched configurations can cause problems. Check your FoIP gateway or adapter to ensure it is functioning properly. Consider network latency and packet loss as potential factors. Finally, consult your FoIP provider for specific diagnostic tools and support options.
What are the cost benefits of Fax over IP?By switching to Fax over IP, you can achieve substantial cost savings. Using FoIP eliminates the need for dedicated phone lines and expensive fax machines. Since faxes are transmitted over the internet, long-distance charges are minimized. Operational costs are further reduced due to the decreased need for paper, toner, and maintenance associated with traditional fax systems. The enhanced scalability of FoIP also leads to cost efficiencies as your business grows.
How can Fax over IP improve your business's workflow?Fax over IP streamlines business workflows by offering faster, more reliable transmissions and easy document management. Faxes can be sent and received digitally, improving speed and decreasing turnaround time. Integration with existing email and document management systems simplifies incoming and outgoing faxes. Automation capabilities allow for seamless document routing and archiving, reducing manual effort and enhancing productivity.
