Best Managed Print Servers Solutions

Managed Print Servers provide centralized control over an organization's printing environment, enhancing efficiency and reducing costs. This technology simplifies the management of print jobs and devices, ensuring seamless print operations.

The top 5 Managed Print Server solutions are Ricoh Managed Print Services, HP Managed Print Service, Xerox Managed Print Services, Lexmark Managed Print Services and Toshiba Managed Print Services, as ranked by PeerSpot users in December 2025. Ricoh Managed Print Services received the highest rating of 0.0 among the leaders, is the most popular solution in terms of searches by peers, and holds the largest mind share of 29.1%.

Managed Print Servers facilitate control and monitoring of print activities from a single interface. Businesses benefit from automated workflows, real-time tracking, and improved security. The solution integrates with existing IT infrastructure to streamline print management without additional complexity.

• Centralized Administration: Manage all print devices and jobs from a unified dashboard for easier oversight.
• Print Job Auditing: Track and log print jobs in real-time to enhance accountability and reduce unauthorized use.
• Secure Printing: Leverage authentication mechanisms to ensure that sensitive documents are printed by authorized personnel only.
• Automated Reporting: Generate detailed reports on print usage, helping to identify areas for cost savings.

• Cost Reduction: Lower expenses through optimized printer use and reduced waste.
• Enhanced Security: Protect sensitive data with secure print release features and audit trails.
• Improved Productivity: Streamline print operations with automated workflows and reduce downtime.
• Environmental Impact: Promote sustainability by reducing paper and energy consumption.

In healthcare, Managed Print Servers ensure secure handling of patient records, complying with HIPAA regulations. Educational institutions use this solution to monitor and control print activities, offering detailed usage reports to manage departmental budgets effectively. Large enterprises employ it to centralize control over sprawling printing environments, ensuring consistent policy enforcement and cost management.

Organizations benefit from Managed Print Servers through enhanced operational efficiency, reduced costs, and strengthened data security. This solution simplifies print management, ensuring that printing resources are used effectively and responsibly.