Microsoft Purview eDiscovery vs OneTrust DataGovernance comparison

The compared Microsoft and OneTrust solutions aren't in the same category. Microsoft is ranked #2 in eD , with an average rating of 7.6, and holds a 23.3% mindshare in the category. OneTrust is ranked #12 in DG , with an average rating of 7.6, and holds a 2.1% mindshare. Additionally, 87% of Microsoft users are willing to recommend the solution, compared to 66% of OneTrust users who would recommend it.

Microsoft Purview eDiscovery

Read 8 Microsoft Purview eDiscovery reviews

2,502 Views
1,801 Comparison Views

87% willing to recommend

OneTrust DataGovernance

Read 9 OneTrust DataGovernance reviews

1,041 Views
1,041 Comparison Views

66% willing to recommend

Microsoft Purview eDiscovery

OneTrust DataGovernance

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Microsoft Purview eDiscovery and OneTrust DataGovernance based on real PeerSpot user reviews.

Find out what your peers are saying about Google, Microsoft, Commvault and others in eDiscovery.

To learn more, read our detailed eDiscovery Report (Updated: August 2025).

Buyer's Guide

eDiscovery

August 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Purview eDiscovery

Average Rating

7.6

Reviews Sentiment

7.5

Number of Reviews

Ranking in other categories

eDiscovery (2nd), Microsoft Security Suite (26th)

OneTrust DataGovernance

Average Rating

7.4

Reviews Sentiment

6.8

Number of Reviews

Ranking in other categories

Data Governance (12th)

Mindshare comparison

Microsoft Purview eDiscovery and OneTrust DataGovernance aren’t in the same category and serve different purposes. Microsoft Purview eDiscovery is designed for eDiscovery and holds a mindshare of 23.3%, up 21.6% compared to last year.
OneTrust DataGovernance, on the other hand, focuses on Data Governance, holds 2.1% mindshare, down 2.3% since last year.

eDiscovery

Data Governance

Featured Reviews

Frank Radeck

Director, IT Infrastructure & Cloud Technology at a legal firm with 501-1,000 employees

Tasks that took an entire day before we implemented the solution now take just 30 minutes.

The most valuable feature of Microsoft Purview eDiscovery is its ability to search across various platforms, including Exchange, SharePoint, Teams, and OneDrive. It enables a streamlined, unified process for searching across these platforms. It is critical for Purview to be able to connect to iOS, Mac, and Android devices and data in other SaaS apps. From a support perspective, I can do things while I'm eating lunch or something else. It's more dynamic and responsive. I think everybody appreciates it. We're not tied to one device. Purview's multi-cloud capabilities are also essential for the same reasons. Keeping everything under one umbrella further increases the time savings. Purview accounts for critical regulations from around the world. This is crucial because we hold ourselves accountable to standards and need to align with them. Working at a law firm, we have clients who dictate to us what standards they expect. The visibility is excellent. As we move more things into the cloud, more opportunities exist to put everything under one umbrella.

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Ihab-Bekhiet

Business Development || Data Strategy || Data Governance Advisor at Jadara Solutions

Business glossary is good, workflows are good but installation was difficult

I believe the relationship between business and technical terms could be improved, as well as the focus on data discovery. If we leverage the power of AI, we could provide more user-friendly outputs with relational insights between data. This is a core area for success. Any tool that focuses on data insights will add value. It's not just about linking clear data with clear business terms, but gaining insights is power and the key to success. So, I would like to improve the business and technical relations within OneTrust Data Governance. Customers mainly use OneTrust for compliance. For example, in Saudi Arabia, which is the top-selling country in 2023, there is a boom in data management investments due to digital transformation and government initiatives. They are heavily investing in data enrichment and data management. To succeed in this market, OneTrust needs to invest more and check the requirements from Saudi Arabian regulations. There are around 200 specifications to comply with. Once OneTrust meets those specifications, it will be able to sell more products. If OneTrust adapts well, OneTrust will see significant sales growth until 2030 in Saudi Arabia. An important thing to consider is to offer both on-premises and cloud deployment options. Currently, cloud-only solutions, especially on Azure, are not widely accepted. So, I would like to have an on-premises version as well. On-premises is crucial. If OneTrust can offer Google Cloud within Saudi Arabia, that would be good, but outside the country, Azure is acceptable for HIPAA compliance. So, in future, there should be both on-premises and Google Cloud options for cloud deployment.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Tasks that took an entire day before we implemented Purview now take just 30 minutes."

"The most valuable feature of Microsoft Purview eDiscovery is the content search. We can use it to find the data we need by searching for keywords, phrases, or the sender or recipient. It helps us gather information from current employees or ones who have left the company."

"The machine learning wasn't half bad. I really like that part. I thought it was novel. It pretty much automated it, once you trained the model."

"The most valuable features are automatic content logging tagging. Performing these tasks manually would be impossible. Since most of our data is already in Microsoft, it's convenient to run it through this tool."

"Microsoft Purview eDiscovery has saved me personally a lot of time because I can query it, and it touches everything we have as a full Microsoft shop."

"The speed of it is valuable. I am able to search even 10,000 mailboxes for specific content. It helps search and accommodate the often limited information provided by users regarding what they need."

"The ability to query everything that's in Microsoft and send links or add people, like managers, to review the documents is valuable. It's easy as I don't have to download and email anything. I just add them as a reviewer, and they can access it from there."

"The most valuable feature of Microsoft Purview eDiscovery is its ability to search across various platforms, including Exchange, SharePoint, Teams, and OneDrive. It enables a streamlined, unified process for searching across these platforms."

More Microsoft Purview eDiscovery pros

"The data flow analysis is especially valuable from a security perspective. It helps set a perimeter concerning security aspects."

"I recommend using a tool like OneTrust DataGovernance for managing regulated services, especially those handling personal information."

"The product's valuable feature is its integration with other tools, such as risk management and risk assessment."

"The tool gives us the ability to trace the path of an incident."

"OneTrust DataGovernance has excellent on-premise data mapping and visualization capabilities."

"This product makes it easy to manage personal data."

"OneTrust allows seamless management of multiple geolocations at one time and offers workflow automation based on location-specific parameters."

"The platform enhances the collaboration between data governance teams and other business units."

More OneTrust DataGovernance pros

Cons

"I would suggest adding more platforms."

"I would suggest adding more platforms. Currently, it's compatible with OneDrive, Teams, SharePoint, and Exchange. Adding more features, as Microsoft continues to expand their cloud offerings, would be beneficial. Exploring options like Azure Files might be an avenue for improvement."

"We find that many critical functions are available only to E5 license holders. It would be beneficial to have more options available for E3 customers. Enhanced Teams functionalities and better capture of text message data, both SMS and MMS, would also be improvements."

"The query language can be time-consuming to figure out if you don't know it initially. While there are options with dropdowns to select criteria, having a natural language feature would be beneficial. Copilot is expected to add such functionality in the future."

"We find that many critical functions are available only to E5 license holders."

"The sorting and filtering of the result data need improvement, and the interface for writing queries is not user-friendly for business users. We still need all the backend stuff. We have to use Graph API to interface with everything and create custom interfaces on the front end to make it easier for the end users, which is costly. The reporting, sorting, and filtering capabilities that other products have aren't available natively in Purview."

"I see two significant challenges with many of my clients. One is that there are some functionality gaps compared to specialized tools in the legal industry, like a legal hold tool or a document review tool. They have features that Purview eDiscovery lacks. Those gaps create a situation where I almost have to do things twice. I need to collect all my data in eDiscovery and ship it to another platform to complete the review."

"Purview Data Loss Protection for remediating policy violations needs refinement, for example, in defining what constitutes a credit card because that is where I get the most false positives."

More Microsoft Purview eDiscovery cons

"Deployment is a big issue."

"To succeed in this market, OneTrust needs to invest more and check the requirements from Saudi Arabian regulations."

"The tool is an amalgam. It's a collection of loosely integrated pieces and parts that don't work well together. There is room for improvement there. My team reached out to the support team, and their experience was not satisfactory."

"The process management capability could be improved."

"The platform could benefit from more competitive AI features, more user-friendly dashboards, and better automatic recognition or advanced templates."

"The process management capability could be improved. It would be beneficial to have an authorization mechanism for users to process certain actions."

"Stability issues, like unexpected backend actions or data loss during updates, need to be addressed."

"The integration with third-party products could be better."

More OneTrust DataGovernance cons

Pricing and Cost Advice

"With the full bundle, pricing is not a significant concern. As an M3, I find the Purview pricing of 1250 per user worthwhile."

"In the positions that I've had through contracting over the years, I've heard talk of it being overpriced and underperforming compared to its competitors."

"The costs associated with E5 licensing are currently expensive for us, so we use the E3 license, which comes with fewer features and functionalities."

"Microsoft Purview eDiscovery comes as part of Microsoft 365 licenses."

"The pricing and licensing with Microsoft can be complex, and licensing is known to be a challenge because it changes frequently. While the licensing for Purview is not as tricky as other Microsoft products, navigating licenses since the shift to E3 and E5 plans has been a task, as individual licenses must now be purchased separately."

"The product cost was reasonable due to a discount for NGOs."

"There is a licensing fee that we pay regularly."

"The product is worth every penny."

"The solution is a low-cost option."

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Top Industries

By visitors reading reviews

Government

14%

Financial Services Firm

12%

Computer Software Company

11%

University

Financial Services Firm

21%

Computer Software Company

Insurance Company

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Microsoft Purview eDiscovery?

The tool has been beneficial. Some of our previous users left the organization without sharing the information they had at a personal level. This information was related to the organization, and th...

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What is your experience regarding pricing and costs for Microsoft Purview eDiscovery?

The setup process was very straightforward. We acquired pricing through our reseller in NASDAQ, eliminating the need to search for prices ourselves.

See all answers

What needs improvement with Microsoft Purview eDiscovery?

The query language can be time-consuming to figure out if you don't know it initially. While there are options with dropdowns to select criteria, having a natural language feature would be benefici...

See all answers

What do you like most about OneTrust DataGovernance?

One valuable aspect of the solution is its cloud-based nature. Users can just pay the fees and get started instantly.

See all answers

What is your experience regarding pricing and costs for OneTrust DataGovernance?

The cost of OneTrust DataGovernance was slightly expensive. However, it is one of the finest tools in its category.

See all answers

What needs improvement with OneTrust DataGovernance?

There should be more customization options, as many things are restricted. This customization should suit individual needs, allowing for more UI customization, especially during consent collection....

See all answers

Comparisons

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Compared 45% of the time

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Compared 12% of the time

BigID vs OneTrust DataGovernance

Compared 12% of the time

Varonis Platform vs OneTrust DataGovernance

Compared 9% of the time

Alation Data Catalog vs OneTrust DataGovernance

Compared 8% of the time

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Product Reports

Buyer's Guide

Microsoft Purview eDiscovery

August 2025

Download Microsoft Purview eDiscovery product report

Buyer's Guide

OneTrust DataGovernance

August 2025

Download OneTrust DataGovernance product report

Overview

Efficiently respond to legal matters or internal investigations with intelligent capabilities that reduce data to only what’s relevant. Discover data where it lives. Discover and collect data in place, within your Microsoft Purview boundary. Manage workflows efficiently. Streamline your eDiscovery process with an end-to-end workflow from one platform. Accelerate your process. Get insights quickly with built-in capabilities, reducing review time and costs.

To learn more about our solution, ask questions, and share feedback, join our Microsoft Security, Compliance and Identity Community.

Microsoft

Organizations can leverage the OneTrust Data Governance solution to centralize and automate their data governance programs. From initial data discovery to business insights, OneTrust helps you know your data, the laws that apply, and how to use that information to provide business value and demonstrate compliance.

OneTrust

Sample Customers

Information Not Available

Anthony Nolan, Everis, Herman Miller, Provident Financial Group

Find out what your peers are saying about Google, Microsoft, Commvault and others in eDiscovery. Updated: August 2025.

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