Best Appointment Scheduling Software Solutions

What is Appointment Scheduling Software?

Appointment Scheduling Software helps automate and streamline the process of managing appointments, reducing manual effort and enhancing overall efficiency. These tools cater to a wide range of industries, enabling better time management and customer interaction.

The top 5 Appointment Scheduling Software solutions are Calendly, Microsoft Bookings, OnceHub ScheduleOnce, Engageware Appointment Scheduling and Doodle, as ranked by PeerSpot users in September 2025. Calendly received the highest rating of 8.0 among the leaders. Microsoft Bookings is the most popular solution in terms of searches by peers and holds the largest mind share of 22.3%.

Modern Appointment Scheduling Software offers a comprehensive solution for managing appointments, integrating features like automated reminders, calendar sync, and analytics. Users benefit from real-time updates and the ability to access scheduling information from any device.

What are critical features to look for in Appointment Scheduling Software?

Automated Reminders: Sends notifications to reduce no-shows and keep clients informed.
Calendar Sync: Integrates with popular calendar systems for seamless scheduling.
Online Booking: Allows clients to schedule appointments via a web portal.
Analytics and Reporting: Provides insights into appointment trends and resource utilization.
Mobile Access: Enables scheduling and management from smartphones and tablets.

What benefits or ROI should users consider when evaluating Appointment Scheduling Software?

Improved Efficiency: Automates routine tasks, saving time for staff and clients.
Reduced No-Shows: Reminder features decrease the likelihood of missed appointments.
Better Customer Engagement: Enhances communication with clients through automated messages.
Increased Revenue: Optimizes appointment slots, leading to higher booking rates.
Data-Driven Decisions: Analytics help make informed scheduling and operational decisions.

In healthcare, such software is used to manage patient appointments, synchronize with EMR systems, and reduce administrative burdens. In the service industry, it helps in booking services, managing staff schedules, and improving customer service.

Appointment Scheduling Software aids organizations by automating scheduling processes, which leads to better resource management and improved client satisfaction.

Appointment Scheduling Software solutions mindshare

As of October 2025, in the Appointment Scheduling Software category, the mindshare of Calendly is 17.5%, up from 12.1% compared to the previous year. The mindshare of Microsoft Bookings is 22.3%, down from 30.5% compared to the previous year. The mindshare of OnceHub ScheduleOnce is 20.5%, down from 31.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Appointment Scheduling Software Market Share Distribution
Product	Market Share (%)
Microsoft Bookings	22.3%
OnceHub ScheduleOnce	20.5%
Calendly	17.5%
Other	39.7%

Appointment Scheduling Software

Top Appointment Scheduling Software products

Rankings through

#1 Ranked

Calendly

Calendly streamlines scheduling by allowing users to set availability and share links to book meetings. It offers features like calendar integration and automated reminders. Some users suggest improvements in time zone management and customization options to enhance overall flexibility.

8.0

Rating

Review

253

Words/ Review

125

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Leader

Microsoft Bookings

Microsoft Bookings makes it easy for you to publish your company calendar online, allowing your customers to book appointments with you and your team. ... The Services page allows you to add or manage the services that customers choose when booking an appointment.

146

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OnceHub ScheduleOnce

Whether users work remotely or from the office, OnceHub makes it easy to schedule virtual, phone, and face-to-face meetings.

134

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Engageware Appointment Scheduling

Make it easy for your prospects and customers to connect with you at their point of peak interest. With Engageware’s user-friendly, intuitive scheduler, customers can connect to the resources they need at the time and location that suits them. By adding conversational AI, you can seamlessly serve up appointment options for users with complex or high value inquiries.

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Doodle

Doodle Digital is a growing digital media marketing agency operating with magnificent performance in the different segments of digital marketing since its establishment in 2017. It is now over a year that we have been in the business of helping businesses grow from a small startup to rising brands with huge potentials.

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Doodle vs Microsoft Bookings

Calendary

Best platform where you can access the most usefull technologies, like realtime messaging, team management, video and audio conferences, media sharing, screen sharing, conference recording, calendar management.

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Calendary vs Zoho Calendar

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Zoho Calendar

Zoho Calendar is an online business calendar that makes scheduling easy for you. You can use it to stay on top of your schedule and also share calendars with your team to keep everyone on the same page.

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Zoho Calendar vs Calendary

OnceHub InviteOnce

Whether users work remotely or from the office, OnceHub makes it easy to schedule virtual, phone, and face-to-face meetings.

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OnceHub InviteOnce vs Calendly

SUMO Scheduler

SUMO’s leading customer engagement platform accelerates your organization’s responsiveness to customer demand, necessary to drive business growth. Our scheduling platform seamlessly integrates into your existing customer journey touch points and business processes, powering conversations that result in higher conversion rates and increased customer loyalty.

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JRNI

JRNI is trusted by the world’s leading retailers, banks, and governments to handle their highest value customer engagements. We’ve earned multiple awards for our innovative engagement capabilities. And because multinational sales and support teams are at the heart of our business, clients are comprehensively supported with a best-in-class global service program every hour of every day.

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GlossGenius

The only smart, stylish booking app made to help beauty and wellness pros shine, GlossGenius is the industry's #1 all-in-one solution. It's built from the ground up to help you grow and glow with a 90% rebooking rate, 30% growth and 6 hours of time savings each week.

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FM:Systems FMS:Employee

Our FMS:Employee suite of products provides powerful software and hardware solutions for your organization with innovative scheduling solutions that deliver new levels of efficiency and productivity for your mobile, virtual, and traditional employees. From conference rooms and video conferencing facilities to shared workspaces and managed services. Whether you’re a small business or a large enterprise with a global footprint, the way work gets done has changed. Today’s workforce is more mobile, flexible, and tech-savvy than ever before and you need new tools to attract the best talent, get the most from your people, and control costs.

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CatchApp Bookings

Accept appointments online anytime with automated calendar sync, text reminders, and more while integrating with the CRM of your choice.

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Booking Calendar Platform

Booking Calendar Platform efficiently manages appointments and reservations, offering robust features for businesses requiring streamlined scheduling. It's designed for professional users seeking a customizable and user-friendly experience.

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Zoho Bookings

Zoho Bookings aids in efficient appointment scheduling for businesses. It offers features like calendar integration and automated reminders, enhancing user experience. Some users mention that its mobile app could be more intuitive and customization options need expansion, providing room for enhancement.

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EZBook

EZBook is designed for scheduling and appointment management. It offers valuable features like user-friendly navigation and seamless integration. Users appreciate its efficiency but suggest improvements in customization options. Enhanced customer support would further elevate the user experience.

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Rezio

rezio is the all-in-one Travel SaaS solution to power your digitalisation needs.

BeaHub

Easily add new branches in minutes so you can run branches in different locations,centralised management of branches and groups for staff.Create recurring memberships with autopay.Create, manage and market your online store.Track products, send purchase orders, sell online.Customer tracking information and give rewards.Offer promotions to create interest and increase brand loyaltySell gift cards and increase brand loyaltyA versatile scheduler that always stays up to date.Create custom commission tiers & pay employeesPowerful data and graphs at your fingertips.

Qwaiting

Qwaiting enhances queue management with features like real-time updates and customizable notifications. Users appreciate its ease of use and integration capabilities. Suggestions for improvement include adding more language options and refining analytics tools. Despite room for growth, Qwaiting remains a reliable choice for managing customer flow.

Let's Calendar

Let's Calendar streamlines scheduling with customizable alerts and seamless integrations. Users appreciate its intuitive design but note occasional syncing issues. While it effectively manages meetings and events, there's room for improved cross-platform performance. Its efficient time management is valued by those with diverse scheduling demands.

SystemOne

SystemOne provides efficient business process management with strong data integration and automation features. Users appreciate its flexibility and easy customization, although usability could be enhanced. The vast compatibility with various industry applications benefits operations while adjustments to intuitive design are welcomed to improve user experience.