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Dropbox vs Office 365 comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Dropbox
Ranking in Content Collaboration Platforms
1st
Average Rating
8.2
Reviews Sentiment
7.6
Number of Reviews
90
Ranking in other categories
Cloud Storage (5th)
Office 365
Ranking in Content Collaboration Platforms
2nd
Average Rating
8.6
Number of Reviews
129
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2025, in the Content Collaboration Platforms category, the mindshare of Dropbox is 7.7%, down from 12.2% compared to the previous year. The mindshare of Office 365 is 6.3%, down from 6.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Content Collaboration Platforms
 

Featured Reviews

Edgar  Paez - PeerSpot reviewer
Work from anywhere and backup easily while being practical
I recommend Dropbox, yet not for all of the features it has. I am a basic user. In a personal mode, we have about 100 employees, and maybe 20 of them use Dropbox as a personal backup system. ShareFile is more secure than Dropbox. Five years ago, ShareFile was qualified as having better security control, access privilege management, and version control recovery, among many features that we were using for private documentation. Overall, I would rate Dropbox an eight out of ten.
Gary Cook - PeerSpot reviewer
Access to advanced features boosts productivity despite pricing concerns in developing regions
I need to do maintenance for Office 365 very seldom, once a year. In the maintenance process for Office 365, we have about 12 people involved. For the maintenance side of Office 365, only one person is involved. Looking at Office 365's pricing, I would give it a 4 on a scale from 1 to 10. My overall rating for Office 365 is an 8 out of 10, but for the product itself, I would give it a 10. I would definitely recommend Office 365 to other businesses, probably a 9 out of 10 for recommendation. This is only because of its price and the fact that they do not take into account developing countries such as South Africa, where they should give us more favorable prices or local prices. We do not have a partnership with Microsoft, which is a sore point for us. We have reached out to Microsoft South Africa, and they are very hard to contact and largely uncooperative. We are a B-Level 2 and a B-Level 1, which are local affirmative action ratings that companies get. Level 1 is the highest, and Level 8 is the lowest. We hold amongst the highest BEE ratings, but we have not found Microsoft South Africa to be forthcoming or very open. We should have a partnership with them, and we run Power BI as we are a Power BI shop now. I strongly would want to see a box within Office 365 for our team to have ChatGPT through OpenAI as well. We use Excel as a data source for many tasks and find that it integrates really well with Python. We write a lot of Python code and use Excel as a data sheet many times, and we operate through SQL and other zero elements as well. From an Office 365 viewpoint, we find that with Copilot and Python and Excel's provision for Python, it is very useful.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The security is very good."
"The solution is easy to use."
"I had a good experiment with the technical support from Dropbox."
"The solution is easy to use, everyone can use it."
"It is very practical and so easy to upload and download files and carry on without my computer."
"File syncing is the most valuable feature. I use it every day to sync files across to the cloud."
"It is straightforward and works seamlessly."
"The product's initial setup phase was easy."
"I like Office 365's usability."
"The functionality that is most valuable is the solution's ability to detect patient data in email attachments. Whenever a user sends out an email with patient data embedded in an attachment, it triggers an alert. The tool can detect a social security number and various other forms of patient identity. Emails are then automatically generated and sent."
"The most valuable feature is the integration between net and mobile devices."
"My primary use case is for preparing presentations to teach, often on PowerPoint."
"The most valuable feature of this solution is the integration."
"The phone VoIP product provides genuine a unified communication solution."
"It has more features than somebody would expect, and it is worth taking a deeper look into the features available."
"The solution is quite intuitive and easy to use."
 

Cons

"The Security and privacy of this solution need improvement."
"I cannot edit a document at the same time as another user."
"Considering the solution's shortcomings, I want the product to be more user-friendly and offer more storage capacity."
"The search could be made more intuitive."
"Dropbox could improve by being more secure."
"The scalability of the product is an area with certain shortcomings where improvements are required."
"They can maybe provide a bit more free space. By default, they give you 2 Gigabytes. The storage space could be a bit more."
"The product's high price is an area of concern where improvements are required."
"We have had some connectivity issues."
"There are some complexities to the initial setup if you use some of the more advanced features."
"The integration with mobile services is not so good. It's coming, but they could improve a lot."
"The online applications have limited functionality compared to the local applications."
"Improvements can be made to the products generic offering. It's not customized for health care. It doesn't understand the meaning of health care related concepts. Providing a greater degree of industry specificity would make the tool much more unique and valuable."
"I'm not sure if there are areas of improvement. For us, it's working quite well."
"They should do more testing before product releases."
"Sometimes the configurations of the error troubleshooting are pretty problematic and there are a lot of issues that happen even if you follow the step-by-step guides. They can work on fixing this issue. If there are a lot of issues in your Windows or your Office or anything, you restart your PC and it works. They need to get rid of this need."
 

Pricing and Cost Advice

"We are using the unlicensed free version of Dropbox."
"I am on a monthly subscription for the solution and I am somewhat satisfied with the pricing. However, the price could a bit better."
"I am using the free solution, which provides me with 2GBs of storage, and for me, it's sufficient."
"We must pay when we upsize to a larger space."
"The solution is paid for annually."
"Dropbox is one of the cheapest tools in the market."
"I was using the free version of the product."
"Its price is quite cheap. It is quite competitive. You just need to pay for the license. There are no additional costs."
"I would rate the solution 3 out of 5 for the price. I think Microsoft presents a good solution concerning the price."
"Most of the time, we purchase Microsoft Exchange licenses, which are less expensive and provide only an email platform and 50 gigabytes of email storage for free."
"For the moment, we are paying on a monthly basis because we are still adapting the support and how we want to proceed. I think we will move to paying for the annual license."
"The price of Office 365 is very expensive."
"The pricing is high and has actually caused us to limit the number of licenses we purchase due to budgeting."
"​The pricing/licensing is easy to manage."
"We have a license to use this solution. We have an E3 license which covers many different solutions."
"Good reporting and good value subscriptions for international calls."
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Top Industries

By visitors reading reviews
Educational Organization
67%
Computer Software Company
4%
Financial Services Firm
3%
University
3%
Educational Organization
75%
Computer Software Company
5%
Financial Services Firm
3%
Government
2%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about Dropbox?
For me, the biggest thing is version history. I can easily go back and view older versions.
What needs improvement with Dropbox?
One area of improvement would be to allow multiple users to edit a file simultaneously and see edits in real time, similar to OneDrive. In Dropbox, once a file is opened on one system, it locks the...
What is your experience regarding pricing and costs for Office 365?
I am not aware of the cost at work, but the cost for personal use has increased significantly and feels expensive.
What needs improvement with Office 365?
Moving from the original Outlook to Outlook 365 was problematic because I couldn't transfer a lot of my previous emails. This is an area where improvement is needed to make the transition smoother....
What is your primary use case for Office 365?
I use Office 365 ( /products/office-365-reviews ) strictly for sales. As a small office, we utilize products like Outlook and Word.
 

Comparisons

 

Also Known As

No data available
Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1
 

Overview

 

Sample Customers

Vita Coco, BCBGMAXAZRIA Group, Centric Project, Kayak, FourSquare, Asana, Huge Adversting , USA Gymnastics, Appen, Valliant, Radio Lab
Me & the Bees Lemonade
Find out what your peers are saying about Dropbox vs. Office 365 and other solutions. Updated: April 2025.
851,604 professionals have used our research since 2012.