Planisware vs Smartsheet comparison

Planisware and Smartsheet are both solutions in the Project Portfolio Management category. Planisware is ranked #2 with an average rating of 8.0, while Smartsheet is ranked #7 with an average rating of 7.3. Planisware holds a 5.7% mindshare in PPM, compared to Smartsheet’s 4.8% mindshare. Additionally, 94% of Planisware users are willing to recommend the solution, compared to 93% of Smartsheet users who would recommend it.

Planisware

Read 17 Planisware reviews

4,126 Views
2,311 Comparison Views

94% willing to recommend

Smartsheet

Read 43 Smartsheet reviews

4,131 Views
1,694 Comparison Views

93% willing to recommend

Planisware

Smartsheet

Comparison Buyer's Guide

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Executive SummaryUpdated on Jun 3, 2026

Planisware and Smartsheet compete in the project management tools category. Planisware appears to have an upper hand for managing large-scale and complex projects due to its extensive customization and strategic alignment capabilities.

Features: Planisware provides a comprehensive suite of project, portfolio, resource, and cost management tools. It is known for its customization capabilities and effective management for R&D and Pharma industries. Smartsheet is valued for its simplicity and collaboration features, offering an Excel-like interface that is user-friendly and accessible, making it suitable for a wide range of project management needs.

Room for Improvement: Planisware could benefit from enhanced integration capabilities and improved reporting, as well as being more accessible to new users. Smartsheet needs smoother integration with additional tools, improved attachment management, and enhanced automation functionalities to cater to advanced project management requirements.

Ease of Deployment and Customer Service: Planisware offers both cloud and on-premises deployment, requiring specialized support and external consultancy for customization. Its technical support quality varies. Smartsheet is primarily cloud-based, offering greater ease of use but needing improvements in its support services regarding promptness and effectiveness.

Pricing and ROI: Planisware is considered expensive, often requiring significant investment which some users feel is not completely justified by its ROI. Smartsheet offers competitive pricing especially for enterprise plans, including options for free and low-cost licenses, though advanced users sometimes encounter high costs for premium features.

To learn more, read our detailed Planisware vs. Smartsheet Report (Updated: June 2026).

Buyer's Guide

Planisware vs. Smartsheet

June 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

1.0

Planisware is highly valued in pharma for project management, though opinions differ on its financial benefits and effectiveness.

Sentiment score

6.9

Smartsheet enhances productivity and collaboration, automates processes, manages timelines, and is cost-effective compared to Microsoft Project alternatives.

It is primarily used for the pharma vertical and related fields, and since we were running a full ERP digital transformation project in the life sciences domain, it suited that requirement very well.

StevenThompson

Solution Architect at Think People

Sometimes I feel that the ROI is not optimal because we are totally dependent on Planisware's system stability.

Puja Mahato

Planisware Developer at a manufacturing company with 10,001+ employees

For more quotes and insights, download the Planisware report

Compared to Microsoft Project, which is more expensive, we save costs using Smartsheet.

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

For more quotes and insights, download the Smartsheet report

Customer Service

Sentiment score

2.8

Planisware's customer service is enthusiastic yet dependent on costly advanced support, with some feedback noting varied response accuracy.

Sentiment score

6.8

Smartsheet's customer service feedback is mixed, with praise for responsiveness and resources but concerns over response delays and ticket management.

The support was good, but there's more space for collaboration that we can do internally through Planisware, which was not the case.

Jyoti Shukla

Principal, Technical Project Management at Teletech Holdings

We experienced a couple of issues, and they responded and resolved the issues and bugs promptly.

StevenThompson

Solution Architect at Think People

For more quotes and insights, download the Planisware report

No quotes available

For more quotes and insights, download the Smartsheet report

Scalability Issues

Sentiment score

4.9

Planisware offers stable scalability on resourceful servers, with customization on-premises and strategic modifications for extensive user environments.

Sentiment score

7.4

Smartsheet is praised for scalability, integration features, and cost-effectiveness, with some concerns over task tracking in larger projects.

The scalability of Planisware is good, as when you want to implement changes, you need to manage the process with your collaborators.

Anas SIWAR

Responsible for the Project Infrastructure at Comutitres

We experienced crashes in the upcoming year, but these mostly occurred on weekends, which minimized the impact on our users.

Puja Mahato

Planisware Developer at a manufacturing company with 10,001+ employees

For more quotes and insights, download the Planisware report

Smartsheet is pretty flexible and scalable.

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

For more quotes and insights, download the Smartsheet report

Stability Issues

Sentiment score

6.4

Planisware, especially in SaaS, is stable and reliable, with minor bugs, and praised by companies like Pepsico and Ford.

Sentiment score

7.9

Users find Smartsheet stable, with minor issues, high reliability ratings, and minimal disruptions enhancing overall satisfaction.

They have made significant improvements, but still, there is a long way to go in terms of their flexibility, adaptability, and usability.

Avinash Padmanabhan

Solution Architect | Planisware Consultant at Schlumberger

Sometimes the ROI is affected because we are totally dependent on Planisware's system stability.

Puja Mahato

Planisware Developer at a manufacturing company with 10,001+ employees

For more quotes and insights, download the Planisware report

No quotes available

For more quotes and insights, download the Smartsheet report

Room For Improvement

Planisware needs enhancements in integration, UI/UX, reporting, accessibility, stability, collaboration, flexibility, and third-party system integration.

Users want better data management, UI, integration, security, support, and Excel-like features in Smartsheet.

The integrations to Agile are essential; we had to do a full build to accomplish that.

StevenThompson

Solution Architect at Think People

We have experienced crashes in Planisware and system slowdowns.

Puja Mahato

Planisware Developer at a manufacturing company with 10,001+ employees

The reports should be improved because all companies now need reporting, and with tools such as Grafana or Tableau, Planisware needs to add interfaces for data lakes since all companies require this.

Anas SIWAR

Responsible for the Project Infrastructure at Comutitres

For more quotes and insights, download the Planisware report

I have a novice understanding of Smartsheet, so I sought a solution more suited to repeatable projects and process-oriented governance.

reviewer2678097

Strategic Programs Vice President, Project Management Office at a financial services firm with 11-50 employees

For more quotes and insights, download the Smartsheet report

Setup Cost

Planisware is a costly tool with licensing, setup, support, and training expenses, requiring strategic management commitment.

Smartsheet pricing is user-based, varies by plan, and advanced features can increase costs compared to competitors like Microsoft Project.

No quotes available

For more quotes and insights, download the Planisware report

Licensing might be cheaper per user.

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

For more quotes and insights, download the Smartsheet report

Valuable Features

Planisware provides robust project management with resource planning, data integration, Agile support, and built-in BI tools for enhanced decision-making.

Smartsheet offers real-time collaboration, customizable dashboards, automation, and integration, making it ideal for efficient project management.

The tools communicate with other tools, making it effective, and when we have a new resource, we can add it and send it to the resource management team, who can view it in Planisware.

Anas SIWAR

Responsible for the Project Infrastructure at Comutitres

For more quotes and insights, download the Planisware report

Automation helps by simplifying some manual work, saving time and facilitating communication.

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

We were looking for a tool that allowed for repeatable projects and process-oriented governance.

reviewer2678097

Strategic Programs Vice President, Project Management Office at a financial services firm with 11-50 employees

What I appreciate best about Smartsheet is the straight Gantt chart and its flexibility.

StevenThompson

Solution Architect at Think People

For more quotes and insights, download the Smartsheet report

Categories and Ranking

Planisware

Ranking in Project Portfolio Management

2nd

Average Rating

7.8

Reviews Sentiment

5.6

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

7th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (9th)

Mindshare comparison

As of June 2026, in the Project Portfolio Management category, the mindshare of Planisware is 5.7%, down from 10.5% compared to the previous year. The mindshare of Smartsheet is 4.8%, down from 8.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Planisware	5.7%
Smartsheet	4.8%
Other	89.5%

Project Portfolio Management

Featured Reviews

StevenThompson

Solution Architect at Think People

Highly robust tool enhances project management for large-scale programs

The tool can be improved with integrations to Agile tools. We used Azure DevOps, which I dislike. Better integrations to JIRAs and perhaps open APIs for task management would be super beneficial. As a project management tool, it is perfect, but the ability to be agile with task management could improve it. There is always an opportunity for more flexibility regarding integrated reporting. The project dashboard feature worked perfectly for small to small-medium projects, but on a large scale, it was not flexible enough to handle a program-level dashboard. However, that is probably a nice-to-have rather than a need-to-have. The integrations to Agile are essential; we had to do a full build to accomplish that.

Read full review

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Read full review

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Top Industries

By visitors reading reviews

Manufacturing Company

20%

Financial Services Firm

10%

Energy/Utilities Company

Comms Service Provider

Manufacturing Company

12%

Financial Services Firm

11%

Government

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	2
Midsize Enterprise	1
Large Enterprise	16

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

What is your experience regarding pricing and costs for Planisware?

Planisware is very costly. I can comment that it's expensive, and even the consultants from Planisware charge a very high rate for their time. Generally speaking, they are expensive.

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What needs improvement with Planisware?

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What is your primary use case for Planisware?

My use cases involve building out a template library based on our methodology and continuing to iterate on that. We used a template, and basically, to start this out, we built out the template libr...

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Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

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What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

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Product Reports

Buyer's Guide

Planisware

June 2026

Download Planisware product report

Buyer's Guide

Smartsheet

May 2026

Download Smartsheet product report

Overview

Planisware offers powerful project, resource, and portfolio management, acclaimed for adaptability and integration capabilities, especially in complex R&D projects, data centralization, and business case prioritization.

Planisware stands out with its advanced reporting tools, customizable views, and agile management. Equipped with an inbuilt BI tool, it enhances data analysis without external applications. Organizations appreciate resource capacity planning, scenario planning, and strategic portfolio alignment, resulting in reduced IT dependency and improved decision-making. Users note areas for improvement in reporting, interface, and accessibility, particularly for non-clients and beginners. Enhanced integrations with Agile tools and better error visibility are desired, along with advancements in collaboration features.

What are Planisware's key features?

Project and Portfolio Management: Centralizes project data for strategic planning.
Resource Capacity Planning: Optimizes resource allocation effectively.
Advanced Reporting Tools: Provides insightful data analysis and visualization.
Built-in BI Tool: Offers enhanced data analysis functionalities.
Scenario Planning: Assists in evaluating different strategic options.

What benefits should users expect from Planisware?

Reduced IT Dependency: Simplifies technical support needs.
Improved Decision-Making: Strengthens strategic and financial planning.
Data Centralization: Facilitates comprehensive data management.
Integration with Systems like SAP: Ensures seamless data exchange.

Planisware is implemented across sectors such as energy, pharma, and automobiles, providing solutions for project structuring, CapEx control, and enterprise portfolio optimization. Its integration capabilities with systems like SAP enable seamless financial data exchange, supporting consistent operations and diverse business needs.

Planisware

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

Sample Customers

Apotex, Alstom Transport, HP, Stryker, Rexam, Jotun, Gelita, Kraton Performance Polymers, Abbvie, Rio Tinto Alcan, Maruho, Teva, SK Chemicals

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Buyer's Guide

Planisware vs. Smartsheet

June 2026

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