SAP Portfolio and Project Management vs Smartsheet comparison

SAP and Smartsheet are both solutions in the Project Portfolio Management category. SAP is ranked #11, while Smartsheet is ranked #7 with an average rating of 7.5. SAP holds a 3.6% mindshare in PPM, compared to Smartsheet’s 4.4% mindshare. Additionally, 100% of SAP users are willing to recommend the solution, compared to 93% of Smartsheet users who would recommend it.

SAP Portfolio and Project M...

Read 5 SAP Portfolio and Project Management reviews

2,795 Views
1,230 Comparison Views

100% willing to recommend

Smartsheet

Read 43 Smartsheet reviews

4,801 Views
1,872 Comparison Views

93% willing to recommend

SAP Portfolio and Project M...

Smartsheet

Comparison Buyer's Guide

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Executive SummaryUpdated on Jun 3, 2026

SAP Portfolio and Project Management and Smartsheet are competing products in the project management and collaboration category. Smartsheet often has an advantage due to its intuitive features and flexibility, while SAP Portfolio and Project Management provide superior integration for SAP-centric environments.

Features: SAP Portfolio and Project Management integrates seamlessly with SAP solutions, offering comprehensive project oversight, resource management, and advanced financial tracking. It is designed for large-scale enterprise environments with complex project needs. On the other hand, Smartsheet offers versatile project tracking, real-time update capabilities, and user-friendly automation, appealing to teams seeking adaptability across various industries. The significant difference lies in SAP's targeting of complex project environments versus Smartsheet's flexible solution attractive to a broader array of sectors.

Room for Improvement: SAP Portfolio and Project Management could enhance its user interface to match contemporary expectations and reduce the complexity of deployments. Improvements in mobile access and simplified data export processes could also broaden its appeal. Smartsheet, while intuitive, could benefit from more robust integration options with external tools, advanced reporting features for complex needs, and enhanced data import options that facilitate bulk operations.

Ease of Deployment and Customer Service: SAP Portfolio and Project Management often requires complex deployment with dedicated IT support, making it more suitable for enterprises already familiar with SAP infrastructure. Conversely, Smartsheet's cloud-based model offers easy accessibility and quick setup, accompanied by responsive customer service, making the deployment process faster and particularly beneficial for small to mid-sized teams.

Pricing and ROI: SAP Portfolio and Project Management typically involves higher initial setup costs, justified by its enterprise-grade features, with higher ROI potential for established SAP clients. Smartsheet's cost-effective pricing with flexible subscription models offers quicker ROI due to lower initial investment, ideal for businesses seeking scalable solutions. The primary distinction lies in SAP's premium enterprise model versus Smartsheet's more accessible and competitive approach.

To learn more, read our detailed SAP Portfolio and Project Management vs. Smartsheet Report (Updated: August 2026).

Buyer's Guide

SAP Portfolio and Project Management vs. Smartsheet

August 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

SAP Portfolio and Project M...

Ranking in Project Portfolio Management

11th

Average Rating

8.8

Reviews Sentiment

6.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

7th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (10th)

Mindshare comparison

As of August 2026, in the Project Portfolio Management category, the mindshare of SAP Portfolio and Project Management is 3.6%, down from 6.0% compared to the previous year. The mindshare of Smartsheet is 4.4%, down from 9.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Smartsheet	4.4%
SAP Portfolio and Project Management	3.6%
Other	92.0%

Project Portfolio Management

Featured Reviews

Nalin Kumar

Quality Assurance Group Lead at Samsung

End-to-end project management capabilities and offers seamless vendor and client contract alignment

The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The integration portion with SAP models is valuable."

"The stability is good, and I have nothing bad to say about it."

"The SAP PPM software is a very complete solution."

"It improves productivity, cash flow management, and inventory control for clients."

"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."

"With SAP Portfolio and Project Management we were able to have a full track of project progress and get useful insights about our projects."

"We practically couldn't run our business without it at this point."

"It operates as an enhanced and versatile version of Excel, offering a wide range of capabilities that allow you to accomplish various tasks and operations."

"The product is easy to use."

"Smartsheet is easy to use."

"The tool reduces manual labour and it is user-friendly."

"The deployment is very easy. All you need to do is log in."

"Enables coordination and sharing of information that is relatively inexpensive."

"I like that the solution has subtasks and a rollup, it has a pretty good interface and it's intuitive, and I use it for personal things and I like it even though I have company products that I could use."

More Smartsheet pros

Cons

"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."

"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."

"The platform's support structure needs improvement."

"The product itself could have an advanced analytics layer with an improved user interface that is adapted to the new digital era."

"The initial support package of version 5.0 has some setup difficulties."

"With a large quantity of data, the solution lags a bit."

"More intuitive access without constant logins would be beneficial."

"They should improve the solution's integration with API."

"I think it's a little chintzy on what you get for that kind of money and any individual using it would want more than 10 sheets."

"Smartsheet is a cloud-based tool similar to Google Sheets in that multiple stakeholders can work on a document simultaneously. However, unlike Google Sheets, which saves changes in real time, Smartsheet requires users to manually save their changes."

"I think it is all going to be about APIs in the future and I don't think Smartsheet is doing a lot in that regard. They have some integrations with Jira, but you have to pay for them."

"The system can become more challenging to use in more complex scenarios, requiring additional add-ons that can be quite costly."

"Smartsheet needs to improve the user interface."

More Smartsheet cons

Pricing and Cost Advice

"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."

"I would assume there is a licensing fee. I don't think that it is free."

"The solution is too expensive."

"The solution is reasonably priced."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"I believe a licensed user costs between 300 to 400 euros."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

More Smartsheet pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Portfolio Management solutions are best for your needs.

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Top Industries

By visitors reading reviews

Construction Company

11%

Financial Services Firm

Computer Software Company

Manufacturing Company

11%

Financial Services Firm

11%

Construction Company

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

Earn 20 points

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

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Product Reports

Buyer's Guide

Project Portfolio Management

July 2026

SAP Portfolio and Project Management report

Download SAP Portfolio and Project Management product report

Buyer's Guide

Smartsheet

July 2026

Download Smartsheet product report

Also Known As

Portfolio and Project Management

No data available

Overview

SAP Portfolio and Project Management enables companies to efficiently manage comprehensive project portfolios, emphasizing strategic alignment, resource optimization, and performance monitoring.

It provides a unified platform to oversee project lifecycles, facilitating improved decision-making and transparency. Companies benefit from enhanced collaboration and flexibility, minimizing project risks and ensuring timely delivery. Its integration capabilities allow streamlined workflows across departments, enhancing overall efficiency.

What are the key features of SAP Portfolio and Project Management?

Portfolio Management: Provides tools to prioritize and align project portfolios with business goals.
Project Planning: Supports advanced scheduling and task management to ensure project timelines are met.
Resource Management: Optimizes allocation and utilization of resources to maximize productivity.
Risk Management: Offers capabilities to identify and mitigate project risks proactively.
Integration: Seamlessly connects with other SAP solutions to streamline project management processes.

What benefits should users expect from SAP Portfolio and Project Management?

Improved Efficiency: Users find faster project delivery through better resource management.
Cost Reduction: Effective cost tracking and resource allocation lower project expenses.
Increased Transparency: Real-time data and reporting enhance decision-making.
Strategic Alignment: Projects remain aligned with business objectives, driving organizational success.

SAP Portfolio and Project Management is widely implemented in industries such as manufacturing, retail, and financial services. It offers tailored solutions for each sector, addressing specific project management requirements and providing industry-specific insights to optimize business processes.

SAP

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

Sample Customers

Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Buyer's Guide

SAP Portfolio and Project Management vs. Smartsheet

August 2026

Free Report: SAP Portfolio and Project Management vs. Smartsheet

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