SAP Portfolio and Project Management vs Smartsheet comparison

SAP Portfolio and Project M...

Read 42 Smartsheet reviews

2,832 Views
1,274 Comparison Views

93% willing to recommend

Comparison Buyer's Guide

Download the report

Executive SummaryUpdated on Nov 4, 2024

SAP Portfolio and Project Management and Smartsheet are competing products in the project management space, with each offering unique advantages. Although SAP appears to deliver a more comprehensive solution, Smartsheet’s flexibility and ease of use often make it the preferred choice for many organizations seeking a balance of features and accessibility.

Features: SAP Portfolio and Project Management focuses on enterprise-level project oversight, resource management, and integration with other SAP systems, making it suitable for large organizations. Smartsheet provides a user-friendly platform with customizable templates, collaboration tools, and integration with third-party applications, appealing to teams looking for a flexible solution.

Room for Improvement: SAP can benefit from simplifying its interface and improving integration with non-SAP systems. Additionally, enhancing usability for non-technical users could broaden its appeal. Smartsheet could improve by expanding its functionalities for larger enterprise-scale operations, enhancing reporting features, and strengthening its offline capabilities to better serve diverse environments.

Ease of Deployment and Customer Service: SAP’s deployment is notably complex, requiring significant time and technical resources, though it is backed by strong customer support. Smartsheet’s cloud-based model facilitates a quicker, less resource-intensive deployment, making it a favorable option for organizations with limited IT resources. Smartsheet's responsive support enhances its appeal for organizations prioritizing ease and speed.

Pricing and ROI: SAP Portfolio and Project Management involves higher initial setup costs and a longer timeframe to achieve ROI due to its complexity and scope. Smartsheet offers a lower cost of entry and quicker time to value, making it attractive for organizations seeking faster returns. Smartsheet’s competitive pricing and rapid deployment increase ROI potential for many enterprises.

To learn more, read our detailed SAP Portfolio and Project Management vs. Smartsheet Report (Updated: July 2025).

SAP Portfolio and Project Management vs. Smartsheet

July 2025

Download the complete report

Helped 866,218 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

SAP Portfolio and Project M...

Ranking in Project Portfolio Management

9th

Average Rating

8.8

Reviews Sentiment

6.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

3rd

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (5th)

Mindshare comparison

As of August 2025, in the Project Portfolio Management category, the mindshare of SAP Portfolio and Project Management is 6.1%, down from 6.5% compared to the previous year. The mindshare of Smartsheet is 9.1%, up from 7.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Market Share Distribution
Product	Market Share (%)
Smartsheet	9.1%
SAP Portfolio and Project Management	6.1%
Other	84.8%

Project Portfolio Management

Featured Reviews

Nalin Kumar

Quality Assurance Group Lead at Samsung

End-to-end project management capabilities and offers seamless vendor and client contract alignment

The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

Read full review

PaulDiaz

Project Manager at Amgen

Needs to improve baselines and changing dates can be frustrating

I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The integration portion with SAP models is valuable."

"It improves productivity, cash flow management, and inventory control for clients."

"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."

"Enables coordination and sharing of information that is relatively inexpensive."

"I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items."

"It is a stable and scalable solution."

"The solution is straightforward. Whenever a requirement arises, we create three things in Smartsheet: a project plan, a dashboard, and internal documents. It is done through the form and Smartsheet's automation services. This process shortens the time to market from seven days to less than 12 hours."

"Smartsheet is easy to use."

"Smartsheet is a really good tool for collaboration."

"Smartsheet offers more than Project because it's similar to a table-based, database-type system. It's like a hybrid between Excel and project software. We were able to enter the formulas and do much of the automation. We added budgets to it and linked them to a vendor page. Smartsheet let us integrate the budget into the project seamlessly. With Project, we needed to open up Excel."

"As I am in the corporate legal department, I have to deal with a number of contracts and sometimes it's hard to keep up with email transactions. Having the tracker sheet and being able to build dashboards and workflow has been quite valuable."

More Smartsheet pros

Cons

"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."

"The platform's support structure needs improvement."

"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."

"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."

"Smartsheet should continue to expand the spreadsheet-type functionality because it's limited currently. Most business users are familiar with Excel and Office, so Smartsheet should adopt a similar way of navigating the program."

"There are some pain points for me. Other people use it a little differently, but I would like to be able to do a little more with it. I would like database functionality with it wherein if I bring in several Excel spreadsheets of data and load them into Smartsheets, I should be able to make a correlation between an index field and run a report against those two. I can do it, but it's a little clunky. So, I need a little more experience to feel comfortable doing that."

"The system can become more challenging to use in more complex scenarios, requiring additional add-ons that can be quite costly."

"It already has a really powerful Export to Excel feature, but it can have an Excel add-on. The way to set up single sign-on wasn't too easy in the beginning, and it was hard to get hold of customer service. They should make it easier to set up SSO. Smartsheet's customer service also definitely needs to be improved."

"Smartsheet is a cloud-based tool similar to Google Sheets in that multiple stakeholders can work on a document simultaneously. However, unlike Google Sheets, which saves changes in real time, Smartsheet requires users to manually save their changes."

"It would be beneficial to enhance user-friendliness and make it less complex while maintaining its overall excellence as a product."

"I think it is all going to be about APIs in the future and I don't think Smartsheet is doing a lot in that regard. They have some integrations with Jira, but you have to pay for them."

More Smartsheet cons

Pricing and Cost Advice

"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

"The solution is reasonably priced."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"The solution is too expensive."

"This licensing is straightforward and they charge per user."

More Smartsheet pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Portfolio Management solutions are best for your needs.

See recommendations

866,218 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Energy/Utilities Company

14%

Computer Software Company

10%

Manufacturing Company

10%

Retailer

Manufacturing Company

14%

Government

10%

Healthcare Company

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

What needs improvement with SAP Portfolio and Project Management?

The platform's support structure needs improvement.

What advice do you have for others considering SAP Portfolio and Project Management?

The platform integration with SAP finance systems has unified language and criteria, reducing the time for growth periods and ensuring international financial control and management. The resource m...

What is your experience regarding pricing and costs for SAP Portfolio and Project Management?

The product pricing varies based on whether the client is new or existing and the complexity of their business processes.

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

What is your experience regarding pricing and costs for Smartsheet?

The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.

Jira vs SAP Portfolio and Project Management

Comparisons

Compared 22% of the time

Microsoft Project vs SAP Portfolio and Project Management

Compared 14% of the time

EcoSys vs SAP Portfolio and Project Management

Compared 12% of the time

Planisware vs SAP Portfolio and Project Management

Compared 10% of the time

Microsoft Project Server vs SAP Portfolio and Project Management

Compared 5% of the time

More SAP Portfolio and Project Management Competitors

Planisware vs Smartsheet

Compared 11% of the time

monday.com for Enterprise vs Smartsheet

Compared 11% of the time

Broadcom Clarity vs Smartsheet

Compared 8% of the time

ServiceNow Strategic Portfolio Management vs Smartsheet

Compared 8% of the time

Notion vs Smartsheet

Compared 3% of the time

More Smartsheet Competitors

Product Reports

Project Portfolio Management

August 2025

SAP Portfolio and Project Management report

Download SAP Portfolio and Project Management product report

Download Smartsheet product report

August 2025

Also Known As

Portfolio and Project Management

No data available

Overview

Portfolio Management integrates information from existing project management, human resources, and financial systems to provide an overview of the project portfolio with easy drilldown to details for portfolio managers, project managers, and resource managers. This enables innovative and collaborative, cross-functional business processes. Project Management covers the entire range of project management activities in development and consultancy projects, from planning to implementation to project completion.

SAP

Smartsheet is a dynamic platform with features like real-time data sharing, Gantt charts, and integration with Jira and Microsoft Teams, offering valuable tools for efficient task management.

Smartsheet combines Excel-like functionality with cloud accessibility, making it efficient for tracking, reporting, and workflow management. Users benefit from its scalability and robust security, making it ideal for enterprise-level projects. However, improvements in data visibility, real-time collaboration, and user-friendliness can enhance its utility. Customizable dashboards, project management features, and seamless integrations offer great flexibility, though there is a demand for better automation, API enhancements, and new templates.

What are Smartsheet's most important features?

Real-time Data Sharing: Facilitates seamless collaboration between users.
Project Management Tools: Includes Gantt charts and task prioritization for efficient project tracking.
Integration: Works with major platforms like Jira and Microsoft Teams for comprehensive data flow.
Automation Capabilities: Reduces manual work with robust automation functionalities.
Customizable Dashboards: Allows users to tailor dashboards to meet specific needs.

What benefits or ROI should users look for in reviews?

Efficiency: Streamlines workflows with tools that enhance project tracking and collaboration.
Scalability: Supports growing enterprise demands with its scalable architecture.
Security: Provides robust, secure environments for data management.
Adaptability: Offers flexibility to customize workflows for improved resource management.

Smartsheet is utilized by organizations in industries like engineering, education, and IT for project management, task tracking, and data integration. It enables planning, scheduling, and team collaboration, facilitating dashboard creation and automation of processes. Its flexibility in customizing workflows is appealing to those managing projects and programs.

Sample Customers

Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix