SAP Portfolio and Project Management vs Smartsheet comparison

SAP Portfolio and Project M...

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Executive SummaryUpdated on Jun 3, 2026

SAP Portfolio and Project Management and Smartsheet are competing products in the project management and collaboration category. Smartsheet often has an advantage due to its intuitive features and flexibility, while SAP Portfolio and Project Management provide superior integration for SAP-centric environments.

Features: SAP Portfolio and Project Management integrates seamlessly with SAP solutions, offering comprehensive project oversight, resource management, and advanced financial tracking. It is designed for large-scale enterprise environments with complex project needs. On the other hand, Smartsheet offers versatile project tracking, real-time update capabilities, and user-friendly automation, appealing to teams seeking adaptability across various industries. The significant difference lies in SAP's targeting of complex project environments versus Smartsheet's flexible solution attractive to a broader array of sectors.

Room for Improvement: SAP Portfolio and Project Management could enhance its user interface to match contemporary expectations and reduce the complexity of deployments. Improvements in mobile access and simplified data export processes could also broaden its appeal. Smartsheet, while intuitive, could benefit from more robust integration options with external tools, advanced reporting features for complex needs, and enhanced data import options that facilitate bulk operations.

Ease of Deployment and Customer Service: SAP Portfolio and Project Management often requires complex deployment with dedicated IT support, making it more suitable for enterprises already familiar with SAP infrastructure. Conversely, Smartsheet's cloud-based model offers easy accessibility and quick setup, accompanied by responsive customer service, making the deployment process faster and particularly beneficial for small to mid-sized teams.

Pricing and ROI: SAP Portfolio and Project Management typically involves higher initial setup costs, justified by its enterprise-grade features, with higher ROI potential for established SAP clients. Smartsheet's cost-effective pricing with flexible subscription models offers quicker ROI due to lower initial investment, ideal for businesses seeking scalable solutions. The primary distinction lies in SAP's premium enterprise model versus Smartsheet's more accessible and competitive approach.

To learn more, read our detailed SAP Portfolio and Project Management vs. Smartsheet Report (Updated: June 2026).

SAP Portfolio and Project Management vs. Smartsheet

June 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

SAP Portfolio and Project M...

Ranking in Project Portfolio Management

10th

Average Rating

8.8

Reviews Sentiment

6.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

7th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (9th)

Mindshare comparison

As of June 2026, in the Project Portfolio Management category, the mindshare of SAP Portfolio and Project Management is 3.7%, down from 6.4% compared to the previous year. The mindshare of Smartsheet is 4.8%, down from 8.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Smartsheet	4.8%
SAP Portfolio and Project Management	3.7%
Other	91.5%

Project Portfolio Management

Featured Reviews

Nalin Kumar

Quality Assurance Group Lead at Samsung

End-to-end project management capabilities and offers seamless vendor and client contract alignment

The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The integration portion with SAP models is valuable."

"With SAP Portfolio and Project Management we were able to have a full track of project progress and get useful insights about our projects."

"It improves productivity, cash flow management, and inventory control for clients."

"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."

"The SAP PPM software is a very complete solution."

"The stability is good, and I have nothing bad to say about it."

"It is a stable and scalable solution."

"The ease of use and reporting is great."

"We practically couldn't run our business without it at this point."

"I like that Smartsheet integrates Excel with a cloud-based project management software."

"Enables coordination and sharing of information that is relatively inexpensive."

"The dashboard feature is the most valuable aspect of the solution."

"Smartsheet is easy to use."

"The fact that you can share real-time data and access it from anywhere is the most valuable function."

More Smartsheet pros

Cons

"The product itself could have an advanced analytics layer with an improved user interface that is adapted to the new digital era."

"The platform's support structure needs improvement."

"The initial support package of version 5.0 has some setup difficulties."

"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."

"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."

"Smartsheet could improve the UI and integrations. Some of Smartsheet's competitors have more than 2,000 integrations while Smartsheet only has approximately 40 integration applications."

"The solution should include integrations with other platforms or software."

"I would like if Smartsheet allowed more formulas in its sheets. I don't think working with formulas is as intuitive as it is in Excel. I use Vlookups and index matches in some of my sheets, and I had to find an outside consultant to help me build out those formulas."

"Lacks the ability to edit attachments within the solution."

"Smartsheet is a cloud-based tool similar to Google Sheets in that multiple stakeholders can work on a document simultaneously. However, unlike Google Sheets, which saves changes in real time, Smartsheet requires users to manually save their changes."

"The product must include more modules for project management."

"We have to manually put in every dependency in Smartsheet."

"If there was some way to store more complex files in the system, or if there was a back-end structure where you could store files, that would be ideal."

More Smartsheet cons

Pricing and Cost Advice

"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"The solution is reasonably priced."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

12%

Financial Services Firm

Computer Software Company

Manufacturing Company

12%

Financial Services Firm

11%

Government

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

What needs improvement with SAP Portfolio and Project Management?

The platform's support structure needs improvement.

What advice do you have for others considering SAP Portfolio and Project Management?

The platform integration with SAP finance systems has unified language and criteria, reducing the time for growth periods and ensuring international financial control and management. The resource m...

What is your experience regarding pricing and costs for SAP Portfolio and Project Management?

The product pricing varies based on whether the client is new or existing and the complexity of their business processes.

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

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Product Reports

Project Portfolio Management

June 2026

SAP Portfolio and Project Management report

Download SAP Portfolio and Project Management product report

Download Smartsheet product report

May 2026

Also Known As

Portfolio and Project Management

No data available

Overview

SAP Portfolio and Project Management enables companies to efficiently manage comprehensive project portfolios, emphasizing strategic alignment, resource optimization, and performance monitoring.

It provides a unified platform to oversee project lifecycles, facilitating improved decision-making and transparency. Companies benefit from enhanced collaboration and flexibility, minimizing project risks and ensuring timely delivery. Its integration capabilities allow streamlined workflows across departments, enhancing overall efficiency.

What are the key features of SAP Portfolio and Project Management?

Portfolio Management: Provides tools to prioritize and align project portfolios with business goals.
Project Planning: Supports advanced scheduling and task management to ensure project timelines are met.
Resource Management: Optimizes allocation and utilization of resources to maximize productivity.
Risk Management: Offers capabilities to identify and mitigate project risks proactively.
Integration: Seamlessly connects with other SAP solutions to streamline project management processes.

What benefits should users expect from SAP Portfolio and Project Management?

Improved Efficiency: Users find faster project delivery through better resource management.
Cost Reduction: Effective cost tracking and resource allocation lower project expenses.
Increased Transparency: Real-time data and reporting enhance decision-making.
Strategic Alignment: Projects remain aligned with business objectives, driving organizational success.

SAP Portfolio and Project Management is widely implemented in industries such as manufacturing, retail, and financial services. It offers tailored solutions for each sector, addressing specific project management requirements and providing industry-specific insights to optimize business processes.

SAP

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix