Sciforma vs Smartsheet comparison

Why PeerSpot?

Sciforma and Smartsheet are both solutions in the Project Portfolio Management category. Sciforma is ranked #13, while Smartsheet is ranked #7 with an average rating of 7.5. Sciforma holds a 3.8% mindshare in PPM, compared to Smartsheet’s 4.4% mindshare. Additionally, 100% of Sciforma users are willing to recommend the solution, compared to 93% of Smartsheet users who would recommend it.

Sciforma

Read 3 Sciforma reviews

3,010 Views
1,355 Comparison Views

100% willing to recommend

Smartsheet

Read 43 Smartsheet reviews

5,425 Views
2,062 Comparison Views

93% willing to recommend

Sciforma

Smartsheet

Comparison Buyer's Guide

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Executive SummaryUpdated on Nov 4, 2024

Sciforma and Smartsheet are project management tools for different organizational needs. Sciforma has advanced analytics, while Smartsheet offers better integration, making it ideal for tech-driven environments.

Features:Sciforma provides robust analytics, detailed reporting, and performance metrics for large-scale projects. Smartsheet offers integration with third-party apps, customizable templates, and dynamic task management flexibility.

Ease of Deployment and Customer Service:Sciforma uses a bespoke deployment model with structured customer support for extensive implementation. Smartsheet has a cloud-based, user-friendly deployment allowing faster adoption and quick customer support response.

Pricing and ROI:Sciforma involves higher setup costs due to its tailored solutions, aiming for long-term ROI through enhanced insights. Smartsheet has lower initial costs, with ROI achieved through quicker productivity improvements and rapid deployment.

To learn more, read our detailed Sciforma vs. Smartsheet Report (Updated: September 2026).

Buyer's Guide

Sciforma vs. Smartsheet

September 2026

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Helped 913,806 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Sciforma

Ranking in Project Portfolio Management

13th

Ranking in Project Management Software

24th

Average Rating

9.6

Reviews Sentiment

7.5

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

7th

Ranking in Project Management Software

10th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of September 2026, in the Project Portfolio Management category, the mindshare of Sciforma is 3.8%, up from 3.8% compared to the previous year. The mindshare of Smartsheet is 4.4%, down from 8.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Smartsheet	4.4%
Sciforma	3.8%
Other	91.8%

Project Portfolio Management

Featured Reviews

Corrie De Jonge

Consultant at The Project ConneXion

A project management solution that can be automated to suit your needs

I rate the initial setup a seven out of ten because it's easy. We had to really understand the solution because it's huge, and we had to know which sections to bite off first. I might even rate the initial setup a nine out of ten if you know what you've got. Once we had all our data and our migration plan, it was quite easy. The challenge lies more with the organization than the system itself. Sciforma is one of the easiest tools to get going with from a technical point of view, but knowledge is key. Deploying the solution takes from six months to a year, depending on the level of data wanted. While deploying the solution, we have to first compile the user's requirements. Then we have to drop a baseline specification in parallel with a concept rollout. Based on what's in the concept, we pick from what the client understands to be the relevant portions, the minimum requirements. Then I convert it into a project execution plan and then execute the plan. After that, we have initial data collection for configuration and then final live data. Then we have the sign-off processes of different departments. There's a lot of upfront work to get the data prepared for transmission, and that is a big challenge. We did almost a thousand projects per year, so there were quite a lot of decisions to speed up the deployment process. The biggest challenge was to get our internal data organized and map it.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The integrated portfolio and project management approach is the most valuable feature of Sciforma."

"It makes it more fun to work with a modern designed and easy-to-use solution as a team and not add or analyze data alone. Internal, external, home office, remote work, desktop, mobile (available on iOS and Android), are always connected to One2Team."

"ONE2TEAM revolutionizes the way of working: The cloud based solution for project and portfolio management with very strong collaboration functionality lets executives and team members access their work environment anytime, anywhere to monitor program status, act, and complete a personalized checklist of tasks without the need to send emails or create presentations, simply working together in a dashboard."

"I find Sciforma's customizability valuable."

"It is a stable and scalable solution."

"If you just need a planning tool, it's a low-cost and effective option."

"We like Smartsheet's workflows, automation, and low-code capabilities. I don't know of any other project management tool with low-code functionality designed for project managers."

"I think Smartsheet would scale fine."

"Granting access to Smartsheet is much simpler. Anyone can access it with just a link and password. Smartsheet also offers intelligent forms, allowing us to collect project proposals easily. Before our first meeting, I can review initial project ideas submitted through these forms. Additionally, attaching files is straightforward - no need to navigate through menus. The search function is also nice."

"This solution provides easy collaboration and allows non-building users to use the system without requiring a license."

"The ability to update in real-time before meetings is great."

"As I am in the corporate legal department, I have to deal with a number of contracts and sometimes it's hard to keep up with email transactions. Having the tracker sheet and being able to build dashboards and workflow has been quite valuable."

More Smartsheet pros

Cons

"For the future AI (Artificial intelligence) must be part of a modern solution. AI is with its unique ability to monitor patterns, is a capable assistant for project managers. Artificial intelligence is being used to help with project organization on a collection of different data from multi-data sources."

"For the future AI (Artificial intelligence) must be part of a modern solution."

"The solution's graphical user interface (GUI) is a bit old and could be improved."

"The report developer needs a bit of streamlining."

"It ended up getting really complicated."

"Smartsheet should continue to expand the spreadsheet-type functionality because it's limited currently. Most business users are familiar with Excel and Office, so Smartsheet should adopt a similar way of navigating the program."

"I think it's a little chintzy on what you get for that kind of money and any individual using it would want more than 10 sheets."

"If there was some way to store more complex files in the system, or if there was a back-end structure where you could store files, that would be ideal."

"The main challenge with Smartsheet is that when you start putting components on the Smartsheet dashboard, they don't know about each other. So, if I filter something in one widget, or if I click on a region or a project ID, the other widget or component and the visualization that's on that dashboard don't change. It doesn't know about the other component."

"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."

"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins."

More Smartsheet cons

Pricing and Cost Advice

"I rate the pricing a four out of ten because Sciforma's rates are good."

"The solution's pricing is neither too expensive nor too cheap."

"The solution is too expensive."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

"The solution is reasonably priced."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

Financial Services Firm

20%

Construction Company

13%

Insurance Company

12%

Comms Service Provider

12%

Financial Services Firm

11%

Manufacturing Company

10%

Construction Company

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

Earn 20 points

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

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Product Reports

Buyer's Guide

Project Portfolio Management

August 2026

Download Sciforma product report

Buyer's Guide

Smartsheet

August 2026

Download Smartsheet product report

Also Known As

One2team

No data available

Overview

Sciforma is a comprehensive project portfolio management tool designed to streamline complex workflows and improve team collaboration, ideal for businesses seeking efficient project execution.

Sciforma facilitates project management by offering a robust platform that integrates planning, tracking, and resource management. It supports businesses in achieving operational efficiency through its customizable structure, flexible reporting, and scalable solutions. Its user-friendly interface makes it accessible for teams to adopt and integrate into daily operations, ensuring that project objectives align with business goals. Sciforma's flexibility and feature set make it a strategic choice for improving project delivery and enhancing decision-making.

What are the most valuable features of Sciforma?

Resource Management: Dynamic tools to allocate and optimize resources effectively
Project Tracking: Comprehensive tracking capabilities for real-time project insights
Customization: Tailored solutions to fit specific business processes
Reporting: Detailed reports to support business intelligence and decision-making

What benefits and ROI should users consider when evaluating Sciforma?

Improved Efficiency: Streamlines project processes leading to increased productivity
Cost Management: Better budget control with real-time financial tracking
Scalability: Adapts to business growth and evolving project requirements
Enhanced Collaboration: Facilitates teamwork through integrated communication tools

In industries such as healthcare, finance, and construction, Sciforma is implemented to address specific demands like regulatory compliance, financial planning, and milestone tracking. These industries benefit from Sciforma's ability to deliver tailored processes that meet their unique challenges, helping them achieve strategic objectives while maintaining operational efficiency. Sciforma's adaptability ensures it addresses industry-specific project management needs efficiently, making it a preferred tool for experts.

Sciforma

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

Sample Customers

1&1, ABB, abbvie, Accor, Acoss, Actia, ALD Automotive, Airbus, Artelia, ascom

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Buyer's Guide

Sciforma vs. Smartsheet

September 2026

Free Report: Sciforma vs. Smartsheet

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We monitor all Project Portfolio Management reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.