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Sciforma vs Smartsheet comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 4, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Sciforma
Ranking in Project Portfolio Management
12th
Ranking in Project Management Software
26th
Average Rating
9.6
Reviews Sentiment
7.5
Number of Reviews
3
Ranking in other categories
No ranking in other categories
Smartsheet
Ranking in Project Portfolio Management
5th
Ranking in Project Management Software
9th
Average Rating
8.0
Reviews Sentiment
7.1
Number of Reviews
43
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2026, in the Project Portfolio Management category, the mindshare of Sciforma is 3.8%, up from 3.5% compared to the previous year. The mindshare of Smartsheet is 5.1%, down from 8.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Smartsheet5.1%
Sciforma3.8%
Other91.1%
Project Portfolio Management
 

Featured Reviews

CD
Consultant at The Project ConneXion
A project management solution that can be automated to suit your needs
I rate the initial setup a seven out of ten because it's easy. We had to really understand the solution because it's huge, and we had to know which sections to bite off first. I might even rate the initial setup a nine out of ten if you know what you've got. Once we had all our data and our migration plan, it was quite easy. The challenge lies more with the organization than the system itself. Sciforma is one of the easiest tools to get going with from a technical point of view, but knowledge is key. Deploying the solution takes from six months to a year, depending on the level of data wanted. While deploying the solution, we have to first compile the user's requirements. Then we have to drop a baseline specification in parallel with a concept rollout. Based on what's in the concept, we pick from what the client understands to be the relevant portions, the minimum requirements. Then I convert it into a project execution plan and then execute the plan. After that, we have initial data collection for configuration and then final live data. Then we have the sign-off processes of different departments. There's a lot of upfront work to get the data prepared for transmission, and that is a big challenge. We did almost a thousand projects per year, so there were quite a lot of decisions to speed up the deployment process. The biggest challenge was to get our internal data organized and map it.
DS
Project Manager at a university with 1,001-5,000 employees
Automation simplifies manual tasks and facilitates team communication
There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"ONE2TEAM revolutionizes the way of working: The cloud based solution for project and portfolio management with very strong collaboration functionality lets executives and team members access their work environment anytime, anywhere to monitor program status, act, and complete a personalized checklist of tasks without the need to send emails or create presentations, simply working together in a dashboard."
"The integrated portfolio and project management approach is the most valuable feature of Sciforma."
"I find Sciforma's customizability valuable."
"It makes it more fun to work with a modern designed and easy-to-use solution as a team and not add or analyze data alone. Internal, external, home office, remote work, desktop, mobile (available on iOS and Android), are always connected to One2Team."
"The cloud-based program is so useful, as we used to be emailing Excel spreadsheets around, never knowing who had the most current version."
"The most valuable feature of Smartsheet is it can be highly customized."
"I was using Microsoft Project and Excel to do the same job previously, I wanted an easy solution, and I found Smartsheet, I tried it, and it seemed to do the trick."
"We practically couldn't run our business without it at this point."
"If you just need a planning tool, it's a low-cost and effective option."
"Smartsheet offers more than Project because it's similar to a table-based, database-type system. It's like a hybrid between Excel and project software. We were able to enter the formulas and do much of the automation. We added budgets to it and linked them to a vendor page. Smartsheet let us integrate the budget into the project seamlessly. With Project, we needed to open up Excel."
"We like Smartsheet's workflows, automation, and low-code capabilities. I don't know of any other project management tool with low-code functionality designed for project managers."
"The ability to build a quick dashboard and give management insight into the progress of the project itself is probably one of the most beneficial pieces."
 

Cons

"The report developer needs a bit of streamlining."
"For the future AI (Artificial intelligence) must be part of a modern solution."
"The solution's graphical user interface (GUI) is a bit old and could be improved."
"For the future AI (Artificial intelligence) must be part of a modern solution. AI is with its unique ability to monitor patterns, is a capable assistant for project managers. Artificial intelligence is being used to help with project organization on a collection of different data from multi-data sources."
"With a large quantity of data, the solution lags a bit."
"There isn't much automation at this time."
"The integration with Microsoft products should be improved."
"The system can become more challenging to use in more complex scenarios, requiring additional add-ons that can be quite costly."
"I'd like to see them add more features to their automation. Right now, automation is very limited."
"Smartsheet needs to improve the user interface."
"The dashboard is not user-friendly, it needs improvement."
"The dashboard is not user-friendly, it needs improvement."
 

Pricing and Cost Advice

"The solution's pricing is neither too expensive nor too cheap."
"I rate the pricing a four out of ten because Sciforma's rates are good."
"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."
"The solution is expensive."
"The solution is too expensive."
"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."
"I believe a licensed user costs between 300 to 400 euros."
"I pay $ 120 or $ 128 a month for two to three users."
"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."
"This licensing is straightforward and they charge per user."
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Top Industries

By visitors reading reviews
Financial Services Firm
21%
Insurance Company
13%
Construction Company
13%
Comms Service Provider
7%
Manufacturing Company
12%
Government
8%
Financial Services Firm
8%
University
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business19
Midsize Enterprise2
Large Enterprise22
 

Questions from the Community

Ask a question
Earn 20 points
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Smartsheet?
Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.
What needs improvement with Smartsheet?
Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.
 

Comparisons

 

Also Known As

One2team
No data available
 

Overview

 

Sample Customers

1&1, ABB, abbvie, Accor, Acoss, Actia, ALD Automotive, Airbus, Artelia, ascom
Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Find out what your peers are saying about Sciforma vs. Smartsheet and other solutions. Updated: April 2026.
893,221 professionals have used our research since 2012.