Sciforma vs Smartsheet comparison

Sciforma and Smartsheet are both solutions in the Project Portfolio Management category. Sciforma is ranked #12, while Smartsheet is ranked #7 with an average rating of 7.3. Sciforma holds a 3.9% mindshare in PPM, compared to Smartsheet’s 4.8% mindshare. Additionally, 100% of Sciforma users are willing to recommend the solution, compared to 93% of Smartsheet users who would recommend it.

Sciforma

Read 3 Sciforma reviews

2,166 Views
1,018 Comparison Views

100% willing to recommend

Smartsheet

Read 43 Smartsheet reviews

4,131 Views
1,694 Comparison Views

93% willing to recommend

Sciforma

Smartsheet

Comparison Buyer's Guide

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Executive SummaryUpdated on Nov 4, 2024

Sciforma and Smartsheet are project management tools for different organizational needs. Sciforma has advanced analytics, while Smartsheet offers better integration, making it ideal for tech-driven environments.

Features:Sciforma provides robust analytics, detailed reporting, and performance metrics for large-scale projects. Smartsheet offers integration with third-party apps, customizable templates, and dynamic task management flexibility.

Ease of Deployment and Customer Service:Sciforma uses a bespoke deployment model with structured customer support for extensive implementation. Smartsheet has a cloud-based, user-friendly deployment allowing faster adoption and quick customer support response.

Pricing and ROI:Sciforma involves higher setup costs due to its tailored solutions, aiming for long-term ROI through enhanced insights. Smartsheet has lower initial costs, with ROI achieved through quicker productivity improvements and rapid deployment.

To learn more, read our detailed Sciforma vs. Smartsheet Report (Updated: June 2026).

Buyer's Guide

Sciforma vs. Smartsheet

June 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Sciforma

Ranking in Project Portfolio Management

12th

Ranking in Project Management Software

26th

Average Rating

9.6

Reviews Sentiment

7.5

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

7th

Ranking in Project Management Software

9th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of June 2026, in the Project Portfolio Management category, the mindshare of Sciforma is 3.9%, up from 3.6% compared to the previous year. The mindshare of Smartsheet is 4.8%, down from 8.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Smartsheet	4.8%
Sciforma	3.9%
Other	91.3%

Project Portfolio Management

Featured Reviews

Corrie De Jonge

Consultant at The Project ConneXion

A project management solution that can be automated to suit your needs

I rate the initial setup a seven out of ten because it's easy. We had to really understand the solution because it's huge, and we had to know which sections to bite off first. I might even rate the initial setup a nine out of ten if you know what you've got. Once we had all our data and our migration plan, it was quite easy. The challenge lies more with the organization than the system itself. Sciforma is one of the easiest tools to get going with from a technical point of view, but knowledge is key. Deploying the solution takes from six months to a year, depending on the level of data wanted. While deploying the solution, we have to first compile the user's requirements. Then we have to drop a baseline specification in parallel with a concept rollout. Based on what's in the concept, we pick from what the client understands to be the relevant portions, the minimum requirements. Then I convert it into a project execution plan and then execute the plan. After that, we have initial data collection for configuration and then final live data. Then we have the sign-off processes of different departments. There's a lot of upfront work to get the data prepared for transmission, and that is a big challenge. We did almost a thousand projects per year, so there were quite a lot of decisions to speed up the deployment process. The biggest challenge was to get our internal data organized and map it.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"I find Sciforma's customizability valuable."

"The integrated portfolio and project management approach is the most valuable feature of Sciforma."

"ONE2TEAM revolutionizes the way of working: The cloud based solution for project and portfolio management with very strong collaboration functionality lets executives and team members access their work environment anytime, anywhere to monitor program status, act, and complete a personalized checklist of tasks without the need to send emails or create presentations, simply working together in a dashboard."

"It makes it more fun to work with a modern designed and easy-to-use solution as a team and not add or analyze data alone. Internal, external, home office, remote work, desktop, mobile (available on iOS and Android), are always connected to One2Team."

"The management aspect is the most valuable. You can also prioritize tasks and then view tasks by priorities as passports."

"Smartsheet offers more than Project because it's similar to a table-based, database-type system. It's like a hybrid between Excel and project software. We were able to enter the formulas and do much of the automation. We added budgets to it and linked them to a vendor page. Smartsheet let us integrate the budget into the project seamlessly. With Project, we needed to open up Excel."

"The cloud-based program is so useful, as we used to be emailing Excel spreadsheets around, never knowing who had the most current version."

"I prefer Smartsheet for its flexibility."

"The solution is scalable."

"The dashboard and the layouts are quite good."

"We like Smartsheet's workflows, automation, and low-code capabilities. I don't know of any other project management tool with low-code functionality designed for project managers."

"Smartsheet is stable."

More Smartsheet pros

Cons

"For the future AI (Artificial intelligence) must be part of a modern solution."

"The report developer needs a bit of streamlining."

"For the future AI (Artificial intelligence) must be part of a modern solution. AI is with its unique ability to monitor patterns, is a capable assistant for project managers. Artificial intelligence is being used to help with project organization on a collection of different data from multi-data sources."

"The solution's graphical user interface (GUI) is a bit old and could be improved."

"Initially, there were issues like dropdowns. Those have been overcome."

"There isn't much automation at this time."

"They provide a limited number of sheets which is not enough."

"Every feature for text mining, even process mining, would be a plus. We have about two hundred contract management events daily. First, I share specific documents. I talk about the search function because we assume it has a thorough search when we read the catalog. But when you test it, you realize it doesn't search within attachments. So, it's a great search function, but you need the brand folder. It has many options and can become complex."

"Smartsheet's customer service definitely needs to be improved. They create a ticket, and then it disappears."

"With a large quantity of data, the solution lags a bit."

"I think that the mobile interface needs to be improved. If you cannot access it through your laptop, I'd prefer to have that option on the mobile, but I don't think that it's user-friendly and easy to navigate."

"We have to manually put in every dependency in Smartsheet."

More Smartsheet cons

Pricing and Cost Advice

"The solution's pricing is neither too expensive nor too cheap."

"I rate the pricing a four out of ten because Sciforma's rates are good."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

"I would assume there is a licensing fee. I don't think that it is free."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

"The solution is too expensive."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"I believe a licensed user costs between 300 to 400 euros."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

Financial Services Firm

21%

Construction Company

13%

Insurance Company

11%

Comms Service Provider

10%

Manufacturing Company

12%

Financial Services Firm

11%

Government

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

Earn 20 points

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

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What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

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Product Reports

Buyer's Guide

Project Portfolio Management

June 2026

Download Sciforma product report

Buyer's Guide

Smartsheet

May 2026

Download Smartsheet product report

Also Known As

One2team

No data available

Overview

Sciforma is a comprehensive project portfolio management tool designed to streamline complex workflows and improve team collaboration, ideal for businesses seeking efficient project execution.

Sciforma facilitates project management by offering a robust platform that integrates planning, tracking, and resource management. It supports businesses in achieving operational efficiency through its customizable structure, flexible reporting, and scalable solutions. Its user-friendly interface makes it accessible for teams to adopt and integrate into daily operations, ensuring that project objectives align with business goals. Sciforma's flexibility and feature set make it a strategic choice for improving project delivery and enhancing decision-making.

What are the most valuable features of Sciforma?

Resource Management: Dynamic tools to allocate and optimize resources effectively
Project Tracking: Comprehensive tracking capabilities for real-time project insights
Customization: Tailored solutions to fit specific business processes
Reporting: Detailed reports to support business intelligence and decision-making

What benefits and ROI should users consider when evaluating Sciforma?

Improved Efficiency: Streamlines project processes leading to increased productivity
Cost Management: Better budget control with real-time financial tracking
Scalability: Adapts to business growth and evolving project requirements
Enhanced Collaboration: Facilitates teamwork through integrated communication tools

In industries such as healthcare, finance, and construction, Sciforma is implemented to address specific demands like regulatory compliance, financial planning, and milestone tracking. These industries benefit from Sciforma's ability to deliver tailored processes that meet their unique challenges, helping them achieve strategic objectives while maintaining operational efficiency. Sciforma's adaptability ensures it addresses industry-specific project management needs efficiently, making it a preferred tool for experts.

Sciforma

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

Sample Customers

1&1, ABB, abbvie, Accor, Acoss, Actia, ALD Automotive, Airbus, Artelia, ascom

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Buyer's Guide

Sciforma vs. Smartsheet

June 2026

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