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Sciforma vs Smartsheet comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 4, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Sciforma
Ranking in Project Portfolio Management
12th
Ranking in Project Management Software
20th
Average Rating
9.6
Reviews Sentiment
7.5
Number of Reviews
3
Ranking in other categories
No ranking in other categories
Smartsheet
Ranking in Project Portfolio Management
3rd
Ranking in Project Management Software
5th
Average Rating
8.0
Reviews Sentiment
7.1
Number of Reviews
42
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of October 2025, in the Project Portfolio Management category, the mindshare of Sciforma is 3.8%, up from 2.5% compared to the previous year. The mindshare of Smartsheet is 8.8%, up from 7.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Market Share Distribution
ProductMarket Share (%)
Smartsheet8.8%
Sciforma3.8%
Other87.4%
Project Portfolio Management
 

Featured Reviews

CD
A project management solution that can be automated to suit your needs
I rate the initial setup a seven out of ten because it's easy. We had to really understand the solution because it's huge, and we had to know which sections to bite off first. I might even rate the initial setup a nine out of ten if you know what you've got. Once we had all our data and our migration plan, it was quite easy. The challenge lies more with the organization than the system itself. Sciforma is one of the easiest tools to get going with from a technical point of view, but knowledge is key. Deploying the solution takes from six months to a year, depending on the level of data wanted. While deploying the solution, we have to first compile the user's requirements. Then we have to drop a baseline specification in parallel with a concept rollout. Based on what's in the concept, we pick from what the client understands to be the relevant portions, the minimum requirements. Then I convert it into a project execution plan and then execute the plan. After that, we have initial data collection for configuration and then final live data. Then we have the sign-off processes of different departments. There's a lot of upfront work to get the data prepared for transmission, and that is a big challenge. We did almost a thousand projects per year, so there were quite a lot of decisions to speed up the deployment process. The biggest challenge was to get our internal data organized and map it.
PaulDiaz - PeerSpot reviewer
Needs to improve baselines and changing dates can be frustrating
I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The integrated portfolio and project management approach is the most valuable feature of Sciforma."
"I find Sciforma's customizability valuable."
"It makes it more fun to work with a modern designed and easy-to-use solution as a team and not add or analyze data alone. Internal, external, home office, remote work, desktop, mobile (available on iOS and Android), are always connected to One2Team."
"The solution is straightforward. Whenever a requirement arises, we create three things in Smartsheet: a project plan, a dashboard, and internal documents. It is done through the form and Smartsheet's automation services. This process shortens the time to market from seven days to less than 12 hours."
"I like that Smartsheet integrates Excel with a cloud-based project management software."
"The deployment is very easy. All you need to do is log in."
"The ability to update in real-time before meetings is great."
"Granting access to Smartsheet is much simpler. Anyone can access it with just a link and password. Smartsheet also offers intelligent forms, allowing us to collect project proposals easily. Before our first meeting, I can review initial project ideas submitted through these forms. Additionally, attaching files is straightforward - no need to navigate through menus. The search function is also nice."
"Enables coordination and sharing of information that is relatively inexpensive."
"The management aspect is the most valuable. You can also prioritize tasks and then view tasks by priorities as passports."
"Smartsheet is stable."
 

Cons

"For the future AI (Artificial intelligence) must be part of a modern solution. AI is with its unique ability to monitor patterns, is a capable assistant for project managers. Artificial intelligence is being used to help with project organization on a collection of different data from multi-data sources."
"The solution's graphical user interface (GUI) is a bit old and could be improved."
"The report developer needs a bit of streamlining."
"The product must include more modules for project management."
"You were forced to create a new tab rather than add another sheet."
"If there was some way to store more complex files in the system, or if there was a back-end structure where you could store files, that would be ideal."
"It already has a really powerful Export to Excel feature, but it can have an Excel add-on. The way to set up single sign-on wasn't too easy in the beginning, and it was hard to get hold of customer service. They should make it easier to set up SSO. Smartsheet's customer service also definitely needs to be improved."
"We have to manually put in every dependency in Smartsheet."
"I'd like to see them add more features to their automation."
"The dashboard is not user-friendly, it needs improvement."
"They provide a limited number of sheets which is not enough."
 

Pricing and Cost Advice

"The solution's pricing is neither too expensive nor too cheap."
"I rate the pricing a four out of ten because Sciforma's rates are good."
"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."
"The solution is reasonably priced."
"The solution is expensive."
"I believe a licensed user costs between 300 to 400 euros."
"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."
"I would assume there is a licensing fee. I don't think that it is free."
"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."
"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."
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Top Industries

By visitors reading reviews
Financial Services Firm
24%
Insurance Company
15%
Computer Software Company
9%
Construction Company
6%
Manufacturing Company
14%
Government
10%
Healthcare Company
9%
University
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business19
Midsize Enterprise2
Large Enterprise22
 

Questions from the Community

What do you like most about One2team?
The integrated portfolio and project management approach is the most valuable feature of Sciforma.
What is your experience regarding pricing and costs for One2team?
The solution's pricing is neither too expensive nor too cheap.
What needs improvement with One2team?
The solution's graphical user interface (GUI) is a bit old and could be improved.
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Smartsheet?
The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...
What is your experience regarding pricing and costs for Smartsheet?
The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.
 

Also Known As

One2team
No data available
 

Overview

 

Sample Customers

1&1, ABB, abbvie, Accor, Acoss, Actia, ALD Automotive, Airbus, Artelia, ascom
Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Find out what your peers are saying about Sciforma vs. Smartsheet and other solutions. Updated: September 2025.
868,787 professionals have used our research since 2012.