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Sciforma vs Smartsheet comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 4, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Sciforma
Ranking in Project Portfolio Management
11th
Ranking in Project Management Software
17th
Average Rating
9.6
Reviews Sentiment
7.5
Number of Reviews
3
Ranking in other categories
No ranking in other categories
Smartsheet
Ranking in Project Portfolio Management
3rd
Ranking in Project Management Software
5th
Average Rating
8.0
Reviews Sentiment
7.2
Number of Reviews
41
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2025, in the Project Portfolio Management category, the mindshare of Sciforma is 3.5%, up from 1.9% compared to the previous year. The mindshare of Smartsheet is 8.5%, up from 7.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management
 

Featured Reviews

CD
A project management solution that can be automated to suit your needs
I rate the initial setup a seven out of ten because it's easy. We had to really understand the solution because it's huge, and we had to know which sections to bite off first. I might even rate the initial setup a nine out of ten if you know what you've got. Once we had all our data and our migration plan, it was quite easy. The challenge lies more with the organization than the system itself. Sciforma is one of the easiest tools to get going with from a technical point of view, but knowledge is key. Deploying the solution takes from six months to a year, depending on the level of data wanted. While deploying the solution, we have to first compile the user's requirements. Then we have to drop a baseline specification in parallel with a concept rollout. Based on what's in the concept, we pick from what the client understands to be the relevant portions, the minimum requirements. Then I convert it into a project execution plan and then execute the plan. After that, we have initial data collection for configuration and then final live data. Then we have the sign-off processes of different departments. There's a lot of upfront work to get the data prepared for transmission, and that is a big challenge. We did almost a thousand projects per year, so there were quite a lot of decisions to speed up the deployment process. The biggest challenge was to get our internal data organized and map it.
PaulDiaz - PeerSpot reviewer
Needs to improve baselines and changing dates can be frustrating
I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I find Sciforma's customizability valuable."
"It makes it more fun to work with a modern designed and easy-to-use solution as a team and not add or analyze data alone. Internal, external, home office, remote work, desktop, mobile (available on iOS and Android), are always connected to One2Team."
"The integrated portfolio and project management approach is the most valuable feature of Sciforma."
"It's stable and simple to use."
"The fact that you can have different access groups is definitely a pro for Smartsheet. It also has the ability to integrate with a lot of tools."
"It is a stable and scalable solution."
"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."
"For doing project plans what was really valuable is the ability to do a predecessor."
"Granting access to Smartsheet is much simpler. Anyone can access it with just a link and password. Smartsheet also offers intelligent forms, allowing us to collect project proposals easily. Before our first meeting, I can review initial project ideas submitted through these forms. Additionally, attaching files is straightforward - no need to navigate through menus. The search function is also nice."
"The dashboard and the layouts are quite good."
"I like that Smartsheet integrates Excel with a cloud-based project management software."
 

Cons

"The report developer needs a bit of streamlining."
"For the future AI (Artificial intelligence) must be part of a modern solution. AI is with its unique ability to monitor patterns, is a capable assistant for project managers. Artificial intelligence is being used to help with project organization on a collection of different data from multi-data sources."
"The solution's graphical user interface (GUI) is a bit old and could be improved."
"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."
"There isn't much automation at this time."
"There are some pain points for me. Other people use it a little differently, but I would like to be able to do a little more with it. I would like database functionality with it wherein if I bring in several Excel spreadsheets of data and load them into Smartsheets, I should be able to make a correlation between an index field and run a report against those two. I can do it, but it's a little clunky. So, I need a little more experience to feel comfortable doing that."
"Every feature for text mining, even process mining, would be a plus. We have about two hundred contract management events daily. First, I share specific documents. I talk about the search function because we assume it has a thorough search when we read the catalog. But when you test it, you realize it doesn't search within attachments. So, it's a great search function, but you need the brand folder. It has many options and can become complex."
"We have to manually put in every dependency in Smartsheet."
"Smartsheet could be improved to be a ticketing system. It would be nice to have a system to do everything."
"More intuitive access without constant logins would be beneficial."
"Smartsheet could improve the UI and integrations. Some of Smartsheet's competitors have more than 2,000 integrations while Smartsheet only has approximately 40 integration applications."
 

Pricing and Cost Advice

"The solution's pricing is neither too expensive nor too cheap."
"I rate the pricing a four out of ten because Sciforma's rates are good."
"This licensing is straightforward and they charge per user."
"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."
"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."
"The solution is too expensive."
"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."
"I believe a licensed user costs between 300 to 400 euros."
"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."
"The solution is expensive."
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Top Industries

By visitors reading reviews
Computer Software Company
19%
Financial Services Firm
17%
Manufacturing Company
10%
Cloud Solution Provider
6%
Educational Organization
38%
Manufacturing Company
8%
Healthcare Company
6%
Government
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Questions from the Community

What do you like most about One2team?
The integrated portfolio and project management approach is the most valuable feature of Sciforma.
What is your experience regarding pricing and costs for One2team?
The solution's pricing is neither too expensive nor too cheap.
What needs improvement with One2team?
The solution's graphical user interface (GUI) is a bit old and could be improved.
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Smartsheet?
The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...
What is your experience regarding pricing and costs for Smartsheet?
The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.
 

Also Known As

One2team
No data available
 

Overview

 

Sample Customers

1&1, ABB, abbvie, Accor, Acoss, Actia, ALD Automotive, Airbus, Artelia, ascom
Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Find out what your peers are saying about Sciforma vs. Smartsheet and other solutions. Updated: April 2025.
851,604 professionals have used our research since 2012.