Asana vs Microsoft Project comparison

Asana and Microsoft are both solutions in the Project Management Software category. Asana is ranked #5 with an average rating of 7.8, while Microsoft is ranked #3 with an average rating of 7.7. Asana holds a 2.9% mindshare in PMS, compared to Microsoft’s 2.9% mindshare. Additionally, 86% of Asana users are willing to recommend the solution, compared to 93% of Microsoft users who would recommend it.

Asana

Read 52 Asana reviews

2,849 Views
1,852 Comparison Views

86% willing to recommend

Microsoft Project

Read 85 Microsoft Project reviews

3,106 Views
2,454 Comparison Views

93% willing to recommend

Asana

Microsoft Project

Comparison Buyer's Guide

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Executive SummaryUpdated on Feb 8, 2026

Asana and Microsoft Project are leading tools in project management. Asana seems to have the upper hand in flexibility and ease of use, while Microsoft Project excels in detailed scheduling and resource management.

Features: Asana offers viewing options like Kanban, calendar, and list views for project tracking. It allows task customization and integrates with many tools. Microsoft Project offers dependency management, resource leveling, and detailed planning tools for enterprise-level management.

Room for Improvement: Asana could improve its workflow automation, integration with other systems, and notification systems. Microsoft Project has a complex interface and limited integration with other tools, and its reporting features could be more intuitive.

Ease of Deployment and Customer Service: Asana is deployed in various cloud environments, allowing for easier integration. Customer service is mixed, with some noting responsiveness and others citing delays. Microsoft Project is usually deployed on-premises and could improve cloud integration. Customer service receives mixed feedback on promptness and effectiveness.

Pricing and ROI: Asana is reasonably priced for small to mid-sized teams, offering a free version for basic use. The cost may rise with additional licenses. Microsoft Project can be costly, especially per user, but the pricing is justified by its features for detailed planning. ROI is seen in productivity improvements, though high licensing costs can be a barrier.

To learn more, read our detailed Asana vs. Microsoft Project Report (Updated: February 2026).

Buyer's Guide

Asana vs. Microsoft Project

February 2026

Download the complete report

Helped 881,707 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

6.5

Asana enhances productivity and efficiency by streamlining task management and communication, with notable time and financial benefits for developers.

Sentiment score

7.4

Microsoft Project optimizes resource use and efficiency, enhancing project management, reducing costs, and improving transparency and completion timelines.

Because of Asana, we are not having sprint planning meetings very much. That alone has saved us about 10 hours per week.

Rusira Sathnindu

Automations Engineer at Ad Up

There is no need to juggle multiple conversations across different platforms, and the search engine works effectively, allowing for pulling up historical data efficiently, which ensures all pertinent information is available.

Patrick Conley

Construction Superintendent at Sila Nanotechnologies Inc.

However, due to its pricing, I need to be careful about adding each user and feature.

Prachir Kumar

Head of Content Marketing at scion social

For more quotes and insights, download the Asana report

If I can eliminate delays, I achieve good ROI because resources can be utilized to their maximum capacity.

Jacob-George

Domain Consultant at a consultancy with 501-1,000 employees

Microsoft Project does help save time and money due to its completeness as a project management solution.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

For more quotes and insights, download the Microsoft Project report

Customer Service

Sentiment score

6.1

Asana's customer service is praised for responsiveness, although some note slower times; training resources aid user self-help.

Sentiment score

6.4

Microsoft Project support receives mixed reviews, with responsiveness varying by location, support type, and specific customer needs.

The technical support is of high quality.

Prachir Kumar

Head of Content Marketing at scion social

No complaints have been heard about customer support for Asana.

Patrick Conley

Construction Superintendent at Sila Nanotechnologies Inc.

The customer support for Asana is good.

reviewer2784744

Senior Data Scientist at a tech vendor with 10,001+ employees

For more quotes and insights, download the Asana report

Currently, there are more support personnel who speak English, and Microsoft has increased its Spanish language support compared to previous years.

Alveiro Goyeneche

Desarrollo de negocios at SEGEN GROUP SAS

There is a website and a connection to AI for support.

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

I would give somewhere around 10 for my overall experience with support.

reviewer1487187

Associate Director at a consultancy with 10,001+ employees

For more quotes and insights, download the Microsoft Project report

Scalability Issues

Sentiment score

7.0

Asana is scalable and ideal for small to medium teams but may face challenges with larger enterprises and costs.

Sentiment score

6.9

Microsoft Project is scalable and adaptable, integrating well with Microsoft tools but needing better external system integration.

Asana's scalability is impressive, as the organization has grown from one facility in California to another in Washington State, increasing the workforce from one hundred to about four hundred fifty to five hundred people without any scalability issues throughout a four hundred million dollar construction project.

Patrick Conley

Construction Superintendent at Sila Nanotechnologies Inc.

Asana's scalability is pretty good because it is cloud-hosted and I know companies with thousands of employees use it.

Rusira Sathnindu

Automations Engineer at Ad Up

For more quotes and insights, download the Asana report

No quotes available

For more quotes and insights, download the Microsoft Project report

Stability Issues

Sentiment score

8.1

Users find Asana reliable, with minimal issues and high stability ratings, despite occasional downtime like the AWS outage.

Sentiment score

7.9

Microsoft Project is generally stable and reliable, with occasional issues in complex projects, rated 8-9 for stability.

I have not experienced any stability problems with Asana.

reviewer2784744

Senior Data Scientist at a tech vendor with 10,001+ employees

Asana is quite stable; it is a tool I can trust.

Prachir Kumar

Head of Content Marketing at scion social

Asana is stable.

Rusira Sathnindu

Automations Engineer at Ad Up

For more quotes and insights, download the Asana report

Microsoft Project is a stable tool, and when using it in different projects, it works perfectly.

Alveiro Goyeneche

Desarrollo de negocios at SEGEN GROUP SAS

Microsoft Project is a stable product.

Jacob-George

Domain Consultant at a consultancy with 501-1,000 employees

I would rate the stability of Microsoft Project as an eight out of ten.

SanjeevKumar26

Project Lead at a tech vendor with 10,001+ employees

For more quotes and insights, download the Microsoft Project report

Room For Improvement

Asana users face challenges with complex navigation, excessive notifications, steep learning curves, and require better integrations and automation.

Microsoft Project users seek improved usability, integration, real-time data, reporting, automation, collaboration features, and better pricing with Office apps.

It would be easier if I could assign tasks directly from my email without needing to open Asana.

Prachir Kumar

Head of Content Marketing at scion social

This UI is good for a power user, but for a normal user who just comes to see what their tasks are, a simplified UI would be more appropriate.

Rusira Sathnindu

Automations Engineer at Ad Up

It would be beneficial to have a native option for Asana to create tickets so we could move away from our main ticketing tool.

Carlos Alas

NOC Manager at a comms service provider with 51-200 employees

For more quotes and insights, download the Asana report

The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing.

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

It would be beneficial to see enhanced reporting functionalities in future versions.

SanjeevKumar26

Project Lead at a tech vendor with 10,001+ employees

Microsoft Project tends to become very unstable on large project plans with more than 400 lines.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

For more quotes and insights, download the Microsoft Project report

Setup Cost

Asana's free version offers basic functions, with reasonably priced plans; enterprise tier is $25 per user, annually.

Microsoft Project offers varied pricing; value in bundles but standalone licenses may be costly, seen as competitive overall.

To add one user is expensive, which makes me cautious about upgrading or adding more users.

Prachir Kumar

Head of Content Marketing at scion social

For more quotes and insights, download the Asana report

The issue with Microsoft is that the license is per personnel, making it expensive.

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

I believe it's usually included in the Microsoft 365 package.

Alveiro Goyeneche

Desarrollo de negocios at SEGEN GROUP SAS

Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.

Jacob-George

Domain Consultant at a consultancy with 501-1,000 employees

For more quotes and insights, download the Microsoft Project report

Valuable Features

Asana offers clear task visibility, real-time collaboration, and integration features, providing user-friendly project management and workflow automation.

Microsoft Project offers intuitive scheduling, resource management, and integration with Office Suite for streamlined and efficient project planning.

Asana's automation allows me to automate deadlines and send notifications to the right people about approaching deadlines.

Prachir Kumar

Head of Content Marketing at scion social

Asana has positively impacted the organization by providing clarity for everyone, allowing visibility into who is working on what, from the VP of Operations down to maintenance, ensuring necessary parts are available.

Patrick Conley

Construction Superintendent at Sila Nanotechnologies Inc.

The easy way to get all the analytics at the end of the month or year is the most important feature, and that's why we are still with Asana.

Carlos Alas

NOC Manager at a comms service provider with 51-200 employees

For more quotes and insights, download the Asana report

This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

The collaboration features are valuable for controlling the project and transmitting information to other team members when working in a team.

Alveiro Goyeneche

Desarrollo de negocios at SEGEN GROUP SAS

The most valuable features are in the successor and predecessor determination and the tracking tools, such as obtaining data on the S curve financial curve.

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

For more quotes and insights, download the Microsoft Project report

Categories and Ranking

Asana

Ranking in Project Management Software

5th

Average Rating

8.2

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

AI Sales & Marketing (5th)

Microsoft Project

Ranking in Project Management Software

3rd

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of February 2026, in the Project Management Software category, the mindshare of Asana is 2.9%, down from 6.7% compared to the previous year. The mindshare of Microsoft Project is 2.9%, down from 8.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Market Share Distribution
Product	Market Share (%)
Microsoft Project	2.9%
Asana	2.9%
Other	94.2%

Project Management Software

Featured Reviews

Rusira Sathnindu

Automations Engineer at Ad Up

Task tracking has streamlined sprint work but complex navigation still needs simplification

Asana's UI is a little bit too complex for me. Sometimes I get confused. Sometimes I mis-navigate. Asana is a very complicated product, but if it could offer a different kind of UI for different types of people, that would be better. This UI is good for a power user, but for a normal user who just comes to see what their tasks are, a simplified UI would be more appropriate. Sometimes the navigation is a little bit clunky. Sometimes I click back on things that I do not want to click back on. Everything else is good, and the UI is the only part that I see could use a little bit of improvement.

Read full review

Jacob-George

Domain Consultant at a consultancy with 501-1,000 employees

Improved project scheduling has maximized resource utilization and has reduced delays

I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.

Read full review

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881,707 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Financial Services Firm

Computer Software Company

Manufacturing Company

Healthcare Company

Manufacturing Company

12%

Aerospace/Defense Firm

Government

Computer Software Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	39
Midsize Enterprise	8
Large Enterprise	7

By reviewers
Company Size	Count
Small Business	31
Midsize Enterprise	15
Large Enterprise	41

Questions from the Community

What do you like most about Asana?

The solution's user interface is very good.

See all answers

What is your experience regarding pricing and costs for Asana?

The pricing of Asana is slightly high. To add one user is expensive, which makes me cautious about upgrading or adding more users.

See all answers

What needs improvement with Asana?

A rating of eight is given because a downside exists in that everyone has access and notifications are often received for projects that are not involved in, leading to quite a few emails daily, som...

See all answers

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What do you like most about Microsoft Project?

The product's initial setup phase is easy.

See all answers

What is your experience regarding pricing and costs for Microsoft Project?

I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.

See all answers

Comparisons

Jira vs Asana

Compared 17% of the time

monday.com vs Asana

Compared 12% of the time

Wrike vs Asana

Compared 10% of the time

Trello vs Asana

Compared 7% of the time

Microsoft Azure DevOps vs Asana

Compared 6% of the time

More Asana Competitors

Jira vs Microsoft Project

Compared 16% of the time

monday.com vs Microsoft Project

Compared 7% of the time

Microsoft Project Server vs Microsoft Project

Compared 6% of the time

Smartsheet vs Microsoft Project

Compared 5% of the time

Procore Project Management vs Microsoft Project

Compared 4% of the time

More Microsoft Project Competitors

Product Reports

Buyer's Guide

Asana

February 2026

Download Asana product report

Buyer's Guide

Microsoft Project

January 2026

Download Microsoft Project product report

Also Known As

No data available

Project Pro, MS Project

Overview

Asana is web-based software-as-a-service that helps teams coordinate and manage their work. It helps companies move faster by making sure everyone knows the team’s plan and process and who is doing what by when.

Each user can create projects using a list, board, calendar, or timeline view. Within each project, users can add tasks, subtasks, sections, comments, attachments, start and due dates, and custom fields. Project and task followers get notifications on changes or comments on the project and/or task in their Inbox. Individual users can see all of the tasks they're responsible for across all of their projects in a view called My Tasks.

Asana is available in English, French, Spanish, German, and Portuguese.

Asana

Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

Microsoft

Sample Customers

Uber, Vodaphone, NASA, Spotify, Lyft, Baggu, Udacity, Patreon, Flipboard, Dropbox, Intel, Samsung, Airbnb, SFMoma, Hubspot, Trivago

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing

Buyer's Guide

Asana vs. Microsoft Project

February 2026

Free Report: Asana vs. Microsoft Project

Find out what your peers are saying about Asana vs. Microsoft Project and other solutions. Updated: February 2026.

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