DarwinBox vs SAP SuccessFactors comparison

DarwinBox and SAP are both solutions in the Cloud HCM category. DarwinBox is ranked #11 with an average rating of 5.7, while SAP is ranked #2 with an average rating of 7.6. DarwinBox holds a 3.6% mindshare in CHCM, compared to SAP’s 19.9% mindshare. Additionally, 75% of DarwinBox users are willing to recommend the solution, compared to 85% of SAP users who would recommend it.

DarwinBox

Read 4 DarwinBox reviews

1,333 Views
853 Comparison Views

75% willing to recommend

SAP SuccessFactors

Read 97 SAP SuccessFactors reviews

8,136 Views
6,415 Comparison Views

85% willing to recommend

DarwinBox

SAP SuccessFactors

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Executive SummaryUpdated on Nov 3, 2024

SAP SuccessFactors and DarwinBox are competing HR management solutions. SAP SuccessFactors is favored for its established market presence, while DarwinBox is noted for feature innovation.

Features: SAP SuccessFactors offers performance management, learning modules, and global HR compliance, tailored for large enterprises. DarwinBox provides seamless mobile compatibility, intuitive workflows, and agile performance management, ideal for dynamic workplaces.

Room for Improvement: SAP SuccessFactors could improve by simplifying its integration process and offering more flexible customization. DarwinBox may enhance its advanced analytics and broaden global compliance features. Both could benefit from expanding language support to increase accessibility.

Ease of Deployment and Customer Service: SAP SuccessFactors involves extensive initial setup and structured support, fitting organizations with dedicated IT resources. DarwinBox offers fast cloud-based deployment with responsive support, suitable for companies needing quick adoption with efficient service.

Pricing and ROI: SAP SuccessFactors has higher setup costs with significant initial investment, often justified by long-term ROI due to comprehensive solutions. DarwinBox offers cost-effective setup and efficient time-to-value, appealing to budget-conscious firms seeking rapid deployment with lower entry barriers.

To learn more, read our detailed DarwinBox vs. SAP SuccessFactors Report (Updated: June 2025).

Buyer's Guide

DarwinBox vs. SAP SuccessFactors

June 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

DarwinBox

Ranking in Talent Management

12th

Ranking in Cloud HCM

11th

Ranking in Talent Acquisition

10th

Average Rating

6.6

Reviews Sentiment

6.5

Number of Reviews

Ranking in other categories

HR Analytics Software (6th)

SAP SuccessFactors

Ranking in Talent Management

2nd

Ranking in Cloud HCM

2nd

Ranking in Talent Acquisition

2nd

Average Rating

7.8

Reviews Sentiment

6.6

Number of Reviews

Ranking in other categories

Global Payroll (2nd)

Mindshare comparison

As of July 2025, in the Cloud HCM category, the mindshare of DarwinBox is 3.6%, up from 2.2% compared to the previous year. The mindshare of SAP SuccessFactors is 19.9%, down from 22.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Cloud HCM

Featured Reviews

SHANOOPCHATHOTH PARAMBIL

Program Manager at Intelliswift

Enhancing attendance and leave management but needs better performance customization

Our primary use case for DarwinBox includes managing attendance, payroll-related tasks, and employee appraisal cycles DarwinBox has provided a significant return on investment for our finance team. Managing payroll and attendance manually would require more team members, so using DarwinBox…

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Renelia Villanueva

Vice President & Group Head- People & Workplace Management at Alorica

Moving to a cloud-based employee portal has improved experience but user interface requires attention

I am currently handling SAP sub-modules, particularly in HR. I interface with SAP SuccessFactors modules such as Employee Central, Goals and Performance, and Talent Moving from an in-house developed employee self-service portal to a cloud-based internet solution is an improvement for us.…

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most valuable features of the solution are organogram and position-based mapping."

"The leave-related modules are comprehensive, offering built-in functionalities for optional leaves."

"In our company, we use DarwinBox to maintain the data of our employees and for recruitment purposes."

"The solution that we used previously was very complex. As a result, without referring to the manuals and consulting an expert, it was difficult for a newly hired employee to navigate the platform. However, this is not the case with Darwinbox. It has a very intuitive user interface, and anyone can use it and implement it without having to use a guide or a walk through process. It's very simple."

"The performance and goal management is good, and it has a fairly detailed employee central."

"It's a uniform user interface."

"Provides an open architecture and an open platform so it can coexist with other systems."

"What I like most about SAP SuccessFactors are its recruiting and compensation features."

"The most important feature is the ability to follow up on the yearly performance of the team. It's very good for management to understand how people are performing."

"Employees can view their goals, performance, ratings, and employee information, which enhances the employee experience."

"The most valuable features of the solution are GUI and OData API."

"The tool is easy to use for performance management. We haven't experienced any issues with SAP SuccessFactors for performance management, which is great. However, since we're still learning to use it fully, we might not utilize all its available features yet."

More SAP SuccessFactors pros

Cons

"DarwinBox is not a stable solution...DarwinBox is not a scalable solution."

"Like most software, it has a base version, the vanilla, out-of-the-box version, and customization is required to match it to the unique processes of each company. The Darwinbox team seems to be having difficulty with the customization process. They have to be a little more mature to customize it as per every company's need."

"Customization in performance management is cumbersome."

"The solution's API integration with third-party applications should be improved."

"The data management part can be improved in terms of how you can manage data from the HR admin's or HR team's perspective. It has some limitations in the reporting part in terms of how you can update the data and fetch the data. SAP HCM comparatively has a lot of capabilities in terms of backup loads, data management, data changes, etc. You can do these things easily, which is not the case with SAP SuccessFactors. Data management should be simplified in SAP SuccessFactors in terms of accessing the data, reporting, and then manipulating the data."

"The SAP SuccessFactors updates need to be more industry-specific because every industry has specific modules. What I want to be added to SAP SuccessFactors is a chat box where SAP staff can give support to users."

"The price could be lower."

"They should improve the reports."

"One of the most essential features that needs improvement right now is the reporting functionality. SuccessFactors' reports seem to be lagging a bit behind and we are very interested in customizing the reporting mechanism such that it pushes reports through quickly and automatically."

"SAP SuccessFactors is working on making beneficial changes but they are not fast enough. They can improve by making the improvements or updates quicker. Additionally, the user interface could improve, it is not something you want to return to when compared to a solution similar to Instagram."

"SAP SuccessFactors could improve learning management. The module is desperate and should be included in the primary solution. Additionally, it is missing some business use cases."

"LMS, Learning Management Systems, needs improvement because there were some stability problems."

More SAP SuccessFactors cons

Pricing and Cost Advice

"My company makes some yearly payments towards the licensing costs attached to DarwinBox."

"Compared with SuccessFactors, there is no major difference in DarwinBox's cost."

"I have raised change requests for some modules within SuccessFactors. For example, when you're using Recruiting Management, there's a feature called Interview Central you can use to reach the candidates you're interviewing. I wanted to add a writing assessment when I select the competency on that platform. It varies from consultant to consultant, depending on what module they use."

"The pricing for SuccessFactors is ridiculously high, and there are costs in addition to the license fee for some features."

"We don't utilize even half of the licenses because not everyone uses them. With SAP SuccessFactors, though, we're now conducting all our performance evaluations within the system, so I suppose we're making better use of those licenses. As for SAP for employee services and internal benefits processing, we do have licenses for those but don't utilize them."

"I think the pricing is a little better than most solutions out there. There are reasonable prices when it comes to some of the modules such as the Payroll module, and for the remaining modules I believe the pricing is fair in comparison to the rest of the market."

"The solution is on the expensive side but is definitely worth the money."

"So now, SAP charges me 300 Euros for 14,000 employees. I still have to pay 2,000 euros because I'm using SAP on-prem."

"We have a yearly license. There are no additional costs."

"This is a more costly solution than comparable products, and training is not available in the open-market, so this has to be purchased separately from the vendor."

More SAP SuccessFactors pricing and cost advice

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Top Industries

By visitors reading reviews

Computer Software Company

16%

Comms Service Provider

12%

Manufacturing Company

10%

Financial Services Firm

Educational Organization

23%

Computer Software Company

Manufacturing Company

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about DarwinBox?

The most valuable features of the solution are organogram and position-based mapping.

See all answers

What needs improvement with DarwinBox?

Customization in performance management is cumbersome. Processes like six-month appraisals lack easy configurations, and any significant customization requires working with vendors.

See all answers

What is your primary use case for DarwinBox?

Our primary use case for DarwinBox includes managing attendance, payroll-related tasks, and employee appraisal cycles.

See all answers

What are the biggest differences between Workday, Oracle Cloud and SAP SuccessFactors?

Differences between Workday, Oracle Cloud,w and SAP SuccessFactors:w Oracle: "simple interface and deep customization to suit the purpose." SAP: Multiple functionalities that increase process effi...

See all answers

What is better, SAP HCM or SAP SuccessFactors?

When it comes to user experience, SuccessFactors is unquestionably superior, as it provides end users with a new experience and an advanced user interface. Additionally, the entire concept of SF is...

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What do you like most about SAP SuccessFactors?

The tool is easy to use for performance management. We haven't experienced any issues with SAP SuccessFactors for performance management, which is great. However, since we're still learning to use ...

See all answers

Comparisons

ZingHR vs DarwinBox

Compared 16% of the time

PeopleStrong vs DarwinBox

Compared 13% of the time

Workday vs DarwinBox

Compared 7% of the time

Keka Performance vs DarwinBox

Compared 6% of the time

SunFish DataOn Philippines Inc. vs DarwinBox

Compared 5% of the time

More DarwinBox Competitors

Workday vs SAP SuccessFactors

Compared 29% of the time

Oracle HCM Cloud vs SAP SuccessFactors

Compared 16% of the time

SAP HCM vs SAP SuccessFactors

Compared 14% of the time

PeopleSoft vs SAP SuccessFactors

Compared 6% of the time

Cornerstone Learn vs SAP SuccessFactors

Compared 3% of the time

More SAP SuccessFactors Competitors

Product Reports

Buyer's Guide

Cloud HCM

June 2025

Download DarwinBox product report

Buyer's Guide

SAP SuccessFactors

June 2025

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Also Known As

No data available

SuccessFactors

Overview

Darwinbox is a cloud-based, feature-rich human resources management system that emphasizes on usability and data protection. ... The software unifies all your HR processes, enabling you to be on top of your employees' whole lifecycle with a centralized, singular platform.

DarwinBox

SAP SuccessFactors is an AI-powered, cloud-based HR suite supporting over 100 countries, providing real-time insights and integrated solutions across core HR, payroll, talent, learning, analytics, and employee experience.

Trusted by over 10,000 organizations, SAP SuccessFactors elevates people processes, decisions, and experiences by empowering employees. It offers AI-driven tools enhancing self-service, learning, performance, and development, unifying people and skills data to align talents with business goals. The platform ensures compliance with legal updates and speeds up results using HR best practices and a robust partner network. Its modular design, seamless integration, and mobile access stand out, supporting global accessibility and talent management. Role-based permissions and automated compliance offer flexibility and security, catering to diverse industries.

What are the most important features of SAP SuccessFactors?

Performance and Goal Management: Facilitates setting and tracking employee objectives.
Employee Lifecycle Management: Streamlines employee processes from recruitment to exit.
Learning Management: Promotes continuous learning and development.
Real-Time Reporting: Provides instant insights into HR data.

What benefits should users look for in SAP SuccessFactors reviews?

Increased Productivity: AI-driven tools enhance workforce agility.
Talent Alignment: Unifying skills data aligns workforce with business priorities.
Compliance Assurance: Regular updates ensure legal and regulatory adherence.
Global Accessibility: Cloud-based platform supports cross-geography management.

Organizations implement SAP SuccessFactors for Performance Management, Talent Acquisition, Learning, and HR core functions, streamlining recruitment, onboarding, records management, goal setting, and performance evaluation. It extends to time management, compensation, and talent development, integrating across geographies for centralized data management, reporting, and analytics, enhancing HR operations and employee engagement.

SAP

Sample Customers

Myntra, GVK BIO, Bisleri, Times Internet, Delhivery, Aarti

City of Cape Town, ADAMA Agricultural Solutions Ltd., TransAlta Corporation, Keolis, PT XL Axiata Tbk, National Football League (NFL), Plan International, Yoh, A Day & Zimmermann Company, China Talent Group (CTG TMO), Umicore S.A., Butterfield Bank, Skril

Buyer's Guide

DarwinBox vs. SAP SuccessFactors

June 2025

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