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DarwinBox vs Workday comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Nov 3, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

DarwinBox
Ranking in Talent Management
9th
Ranking in Cloud HCM
10th
Ranking in Talent Acquisition
8th
Average Rating
6.6
Reviews Sentiment
6.5
Number of Reviews
4
Ranking in other categories
HR Analytics Software (7th)
Workday
Ranking in Talent Management
2nd
Ranking in Cloud HCM
2nd
Ranking in Talent Acquisition
2nd
Average Rating
8.2
Reviews Sentiment
6.6
Number of Reviews
58
Ranking in other categories
Benefits Administration (1st)
 

Mindshare comparison

As of February 2026, in the Cloud HCM category, the mindshare of DarwinBox is 2.9%, up from 2.9% compared to the previous year. The mindshare of Workday is 10.3%, down from 18.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Cloud HCM Market Share Distribution
ProductMarket Share (%)
Workday10.3%
DarwinBox2.9%
Other86.8%
Cloud HCM
 

Featured Reviews

SHANOOPCHATHOTH PARAMBIL - PeerSpot reviewer
Program Manager at Intelliswift
Enhancing attendance and leave management but needs better performance customization
Our primary use case for DarwinBox includes managing attendance, payroll-related tasks, and employee appraisal cycles DarwinBox has provided a significant return on investment for our finance team. Managing payroll and attendance manually would require more team members, so using DarwinBox…
Eslam Abo Elnaga - PeerSpot reviewer
Senior people and systems analyst at B_labs & Mylo
Has improved HR process efficiency through intuitive workflows and responsive support
There is something that could be improved in Workday, specifically in the time tracking module. While I am not working on Workday now, I was a regional HRIS working for Egypt, Malta, India, and China. I mention these countries to relate to high population countries and companies. In our company, we use assigned work schedules for our teams. Because we work with the time tracking module, we need to assign shifts. In the manufacturing industry, we might need to change shifts every day or week. Manufacturing teams are huge, approximately 50 to 200 people in one team. If this team has one leader, the leader needs to assign a work schedule for each person individually. While there is mass upload functionality where we can load shifts for all people or specific groups, we need to select multiple people and assign them to a schedule from the interface itself. I have requested this functionality many times. When extracting business processes awaiting actions report, I can select different processes in one box, hit okay, and the report comes up. However, the same functionality does not work for work schedule assigning. If implemented, it would help many people in companies with high populations and big teams.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The solution that we used previously was very complex. As a result, without referring to the manuals and consulting an expert, it was difficult for a newly hired employee to navigate the platform. However, this is not the case with Darwinbox. It has a very intuitive user interface, and anyone can use it and implement it without having to use a guide or a walk through process. It's very simple."
"In our company, we use DarwinBox to maintain the data of our employees and for recruitment purposes."
"The most valuable features of the solution are organogram and position-based mapping."
"The leave-related modules are comprehensive, offering built-in functionalities for optional leaves."
"It is fairly easy to set up"
"We use the platform for tasks, including applying for leaves, communication, and adhering to our organization's policies through efficient goal setting and reviews."
"I'm happy with the features Workday offers. But in particular, Core HCM is the best."
"The payroll and benefits engine is the most valuable Workday solution in my opinion. It is also easy to access."
"I found the analysis features to be very useful for our company. I also found the modules installed to be aligned with our company's KPIs. These were the two features that stood out."
"What I appreciate best about Workday is the recruiting component."
"First time users, understanding accessibility and consolidated data is fairly easy. The solution improves productivity for users and reduces the need to switch between different tools."
"We use this solution to manage financials, payroll and recruiting."
 

Cons

"Like most software, it has a base version, the vanilla, out-of-the-box version, and customization is required to match it to the unique processes of each company. The Darwinbox team seems to be having difficulty with the customization process. They have to be a little more mature to customize it as per every company's need."
"Customization in performance management is cumbersome."
"DarwinBox is not a stable solution...DarwinBox is not a scalable solution."
"The solution's API integration with third-party applications should be improved."
"The user interface could be modernized somehow."
"The solution can be improved by speeding up the load time when pulling up information."
"Workday would be improved with more API connectors."
"They could improve the product areas such as enhancing the interview scheduling module to support more flexible online assessments within the platform."
"Reporting systems should be improved. If you want to report it on paper, if you want something more BI oriented, more high level predictive or more data-driven, it should be improved."
"Workday could give us industry-specific or vertical-specific solutions."
"The finance module of this solution is not great and needs improvement."
"Workday could improve its custom reporting for beginners."
 

Pricing and Cost Advice

"Compared with SuccessFactors, there is no major difference in DarwinBox's cost."
"My company makes some yearly payments towards the licensing costs attached to DarwinBox."
"By and large, Workday is expensive. It is based on the headcount. I'd probably rate it a three or four out of five in terms of pricing. It'd be like buying a Mercedes or a high-end car. It's expensive, but there's a specific value that you're getting with additional features and things of that nature. Using that metaphor, Workday probably tends to be more of a luxury. There are others like ADP that can do your payroll, your time off, and other things, but they don't do it as well."
"I rate the product’s pricing a ten out of ten."
"It has an annual subscription rate, but I'm not sure how it will work."
"Its price is pretty high. It is more expensive than what is offered by other competitors in the market."
"You have the license fee per module, and then you have a kind of annual training fee, which is a kind of add-on. I wouldn't say it is exhaustive; it is minor. Licensing is pretty transparent for most of the part."
"With a bigger budget, I would recommend SAP."
"The pricing is good from an HR perspective, although management gets upset after spending $500,000 a year, every year."
"The solution is flexible in terms of pricing."
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Top Industries

By visitors reading reviews
Comms Service Provider
14%
Computer Software Company
11%
Manufacturing Company
9%
Financial Services Firm
9%
Manufacturing Company
10%
Financial Services Firm
9%
University
8%
Healthcare Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business16
Midsize Enterprise6
Large Enterprise42
 

Questions from the Community

What do you like most about DarwinBox?
The most valuable features of the solution are organogram and position-based mapping.
What needs improvement with DarwinBox?
Customization in performance management is cumbersome. Processes like six-month appraisals lack easy configurations, and any significant customization requires working with vendors.
What is your primary use case for DarwinBox?
Our primary use case for DarwinBox includes managing attendance, payroll-related tasks, and employee appraisal cycles.
What are the biggest differences between Workday, Oracle Cloud and SAP SuccessFactors?
Differences between Workday, Oracle Cloud,w and SAP SuccessFactors:w Oracle: "simple interface and deep customization to suit the purpose." SAP: Multiple functionalities that increase process effi...
What do you like most about Workday?
I like its UI and UX. When we were using Oracle or SAP, the UI/UX wasn't very user-friendly for the employees.
What is your experience regarding pricing and costs for Workday?
If you go with the launch implementation approach, the solution is generally not very expensive. If you want to add more features to your subscription, Workday becomes expensive. The solution is fl...
 

Comparisons

 

Overview

 

Sample Customers

Myntra, GVK BIO, Bisleri, Times Internet, Delhivery, Aarti
AAA, Allied Global, Avago Technologies Limited, Aviva, Cardinal Health, CareFusion, Chiquita Brands International, Equifax, Flextronics, HP, Life Time Fitness, McKee Foods, MGM Resorts International, Sanofi, ServiceSource International, Symantec, TripAdvisor, Yahoo!
Find out what your peers are saying about DarwinBox vs. Workday and other solutions. Updated: February 2026.
881,707 professionals have used our research since 2012.