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IBM Maximo vs QuickBooks comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

IBM Maximo
Ranking in Billing Software
5th
Average Rating
8.2
Number of Reviews
32
Ranking in other categories
Enterprise Asset Management (EAM) (1st)
QuickBooks
Ranking in Billing Software
2nd
Average Rating
8.2
Reviews Sentiment
6.8
Number of Reviews
20
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2026, in the Billing Software category, the mindshare of IBM Maximo is 2.3%, down from 6.4% compared to the previous year. The mindshare of QuickBooks is 4.3%, down from 8.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Billing Software Mindshare Distribution
ProductMindshare (%)
QuickBooks4.3%
IBM Maximo2.3%
Other93.4%
Billing Software
 

Featured Reviews

Antony Mishra - PeerSpot reviewer
Java Software Engineer at GPA
Asset management has become streamlined and decision-making is now driven by lifecycle data
The best features IBM Maximo offers are that it is very simple to deploy on OpenShift using Ansible playbooks. It also has excellent support for integration, is simple to configure, and the asset register is very straightforward. Work management and managing inventory are seamless. In terms of integration support, I have used preventive maintenance, work generation, accurate work execution planning, tracking actuals, and I can easily integrate with other tools and systems. IBM Maximo Suite gives me a single place where service cycles are standardized and tied to compliance. IBM Maximo has positively impacted my organization as it has been a very useful tool. It reduced human error by moving away from pen and paper-based scheduling. It saved cost by minimizing unexpected downtime of assets, with approximately 50% of time being saved. We have also reduced overwork among staff by removing redundant information and smoothing task flows. It helps us scale our team without micromanaging small issues.
Sushil Bhau - PeerSpot reviewer
Technical Lead at Avalara
Has enabled smooth cloud integration for tax calculation and improved collaboration across teams
Regarding improvements or enhancements in QuickBooks, there is limited customization that QuickBooks Online supports regarding reports. It's too rigid for complex financial analysis. Data visualization needs improvement, particularly in the dashboard and live monitoring tools. Multi-entity and multi-currency reporting can be cumbersome without a third-party tool. Users experience syncing errors or duplicate transactions with bank feed accuracy. Workflow automation in QuickBooks Online could expand beyond rules for transactions, such as automation approval and recurring journal entries; these are opportunities for improvement.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The Preventive Maintenance feature, especially in its inspection routines and KPI abilities, is valuable."
"IBM Maximo has positively impacted my organization because it reduced a lot of time and has saved a lot of cost."
"For what it represents and what it gives you, it is a very powerful tool."
"Reliable, very configurable, and it's all integrated in the same database."
"The large range of configurability of the product is great, since everyone has a different way of doing things."
"The ability to configure and integrate it with other solutions for ERP."
"IBM Maximo is the best software for assets management."
"The most valuable features of IBM Maximo are the overall power and interface, and there are a lot of different modules that we use that are helpful, and additionally, it's an integrated solution and it has a lot of capabilities."
"QuickBooks Desktop is the perfect software program for a startup company to begin keeping track of its accounts, to work with banks, and to present financials to its CPAs so that they can get their taxes done."
"QuickBooks is known for its inventory and manufacturing features, it's a versatile accounting software that covers various aspects of financial management."
"The main benefits I have seen from QuickBooks are that it helps our partners do their business impactfully with the help of QuickBooks Online."
"Without QB, we would be a much smaller business."
"It gave me excellent tracking of my finances."
"QuickBooks is easy to use because a normal person can also do accounting, bookkeeping, and everything."
"The solution is stable."
"The most valuable feature of QuickBooks Desktop is its ability to import into QuickBooks Online files easily."
 

Cons

"IBM Maximo is expensive, and it is not a very well-known product in India."
"This solution could improve by integrating or embedding finances, charts of accounts, and invoicing."
"It's quite reliable, but new versions often are not too stable. They bring in enhancements but they break other stuff."
"There are always ways to improve and make things better."
"This solution could improve by integrating or embedding finances, charts of accounts, and invoicing."
"The pricing model of the solution has room for improvement as well as the after-sales support."
"It needs full-service visibility. There are a lot of things that are hard for users to find out. For example, the Service Catalog is not too friendly. You really have to know what you're looking for."
"Vendor management needs enhancement."
"The pricing of QuickBooks should be more budget-friendly."
"In terms of expansion, we stopped using QuickBooks POS at some point because you can’t scale. We couldn’t scale to more than 32 locations when the business grew. The scalability, support and price could be improved."
"You just need to jump through more hoops than is probably necessary to make it happen, but it's a pretty solid product."
"The customer response team is slow and sometimes causes the user to have a loss."
"The main issue we are facing is related to licensing and the need to review invoices and product-wise details for international clients."
"I would like to have data conversion and upload applications included, without having to pay separately for them."
"Yes, it crashes from time to time. The online version has a lot of bugs, but it is never bad enough to hamper production."
"We would like to have data conversion and upload applications included, without having to pay separately for them."
 

Pricing and Cost Advice

"I do not know about the price of the solution. However, this has been an expensive project overall."
"IBM has changed the licensing policy. As I understand now, they are going from a complex way of licensing to a more simple way of licensing."
"The concurrent user license is much more effective in management and cost-wise, as it is more suitable for maintenance management."
"IBM Maximo offers a licensing application, and you have to comply with the license."
"The price of IBM Maximo could reduce, it is expensive."
"$USD700 per agent user."
"You pay for what you get. There are lots of options depending on how you would like to implement Maximo."
"​Explore internal processes in order to evaluate the correct number of users in each Maximo module, then evaluate the different offers of pricing and licensing.​"
"Regarding pricing, QuickBooks needs to make its point-of-sale system more affordable to onboard more small businesses. Many retail stores need a retail ERP, and QuickBooks POS is a good option. The pricing is a barrier for some businesses. If QuickBooks offered a more affordable package, it would be easier for businesses to choose QuickBooks POS and get the benefits of a retail ERP. It also gives you discounts."
"The price point is higher because you are paying for a whole year in advance. They recently moved to subscription pricing."
"When I first started, the only other options were the very expensive programs. QuickBooks Desktop you can find anywhere between $200 and $300 on Amazon or Costco."
"The tool's pricing is extremely reasonable."
"It is relatively expensive."
"QuickBooks is an amazingly priced solution since it's a very cheap product, making it so good for small organizations since you can get a lot out of it without paying a large amount."
"They're trying to catch up with more expensive platforms, so they switched to a subscription model, which makes it even more expensive."
"The pricing is considered reasonable and reflects the value provided, falling neither in the extremely expensive nor very cheap category."
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Top Industries

By visitors reading reviews
Manufacturing Company
11%
Government
10%
Energy/Utilities Company
8%
Comms Service Provider
6%
Comms Service Provider
12%
Financial Services Firm
11%
Computer Software Company
10%
Construction Company
9%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business17
Midsize Enterprise3
Large Enterprise22
By reviewers
Company SizeCount
Small Business13
Midsize Enterprise1
Large Enterprise4
 

Questions from the Community

What needs improvement with IBM Maximo?
The only thing that I need from IBM Maximo is more simplicity. The application has been designed in a way that it is serving the enterprises. It needs to be simpler for the SMEs, or for the compani...
What is your primary use case for IBM Maximo?
There are different use cases for IBM Maximo that I work with mostly. We use it for complete asset management. Anything that comes into the asset repository, asset management, asset evaluation, any...
What advice do you have for others considering IBM Maximo?
AWS is more recommended for IBM Maximo. You can go into Microsoft as well, but AWS is preferred. IBM also has their own cloud as well.
What is your experience regarding pricing and costs for QuickBooks Desktop?
The pricing, setup cost, and licensing cost have different levels, including simple, basic, essential, plus, enterprise, or advanced. The advanced rate is $275 per month.I find it cost-effective in...
What needs improvement with QuickBooks Desktop?
Regarding improvements or enhancements in QuickBooks, there is limited customization that QuickBooks Online supports regarding reports. It's too rigid for complex financial analysis. Data visualiza...
What is your primary use case for QuickBooks Desktop?
The main use cases for QuickBooks currently involve applying taxes on orders, estimated and any kind of exemption that is applying on the orders. Our team is doing an API call with our server, and ...
 

Comparisons

 

Also Known As

Maximo
No data available
 

Overview

 

Sample Customers

Royal Boskalis Westminster N.V., DTE Energy, Swedish Match, Projetech, Fingrid, East Coast
West Egg
Find out what your peers are saying about IBM Maximo vs. QuickBooks and other solutions. Updated: April 2026.
893,221 professionals have used our research since 2012.