No more typing reviews! Try our Samantha, our new voice AI agent.

IBM Maximo vs QuickBooks comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

IBM Maximo
Ranking in Billing Software
5th
Average Rating
8.2
Number of Reviews
32
Ranking in other categories
Enterprise Asset Management (EAM) (1st)
QuickBooks
Ranking in Billing Software
2nd
Average Rating
8.2
Reviews Sentiment
6.8
Number of Reviews
20
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2026, in the Billing Software category, the mindshare of IBM Maximo is 2.3%, down from 6.4% compared to the previous year. The mindshare of QuickBooks is 4.3%, down from 8.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Billing Software Mindshare Distribution
ProductMindshare (%)
QuickBooks4.3%
IBM Maximo2.3%
Other93.4%
Billing Software
 

Featured Reviews

Antony Mishra - PeerSpot reviewer
Java Software Engineer at GPA
Asset management has become streamlined and decision-making is now driven by lifecycle data
The best features IBM Maximo offers are that it is very simple to deploy on OpenShift using Ansible playbooks. It also has excellent support for integration, is simple to configure, and the asset register is very straightforward. Work management and managing inventory are seamless. In terms of integration support, I have used preventive maintenance, work generation, accurate work execution planning, tracking actuals, and I can easily integrate with other tools and systems. IBM Maximo Suite gives me a single place where service cycles are standardized and tied to compliance. IBM Maximo has positively impacted my organization as it has been a very useful tool. It reduced human error by moving away from pen and paper-based scheduling. It saved cost by minimizing unexpected downtime of assets, with approximately 50% of time being saved. We have also reduced overwork among staff by removing redundant information and smoothing task flows. It helps us scale our team without micromanaging small issues.
Sushil Bhau - PeerSpot reviewer
Technical Lead at Avalara
Has enabled smooth cloud integration for tax calculation and improved collaboration across teams
Regarding improvements or enhancements in QuickBooks, there is limited customization that QuickBooks Online supports regarding reports. It's too rigid for complex financial analysis. Data visualization needs improvement, particularly in the dashboard and live monitoring tools. Multi-entity and multi-currency reporting can be cumbersome without a third-party tool. Users experience syncing errors or duplicate transactions with bank feed accuracy. Workflow automation in QuickBooks Online could expand beyond rules for transactions, such as automation approval and recurring journal entries; these are opportunities for improvement.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"When it comes to their reporting and analytics capabilities, I find them to be superb."
"We are very thankful to have IBM integrated with our own Legacy cloud-based system"
"With Maximo, we can manage, organize, and track incidents, claims, jobs, tasks, preventive and corrective maintenance, locations, and assets."
"It is configurable, where you can add extra fields to screens and to the database."
"The most powerful features are the database and integration with CMDB."
"IBM Maximo is the best software for assets management."
"We were able to scale perfectly.​"
"This is the Cadillac of asset management applications."
"QuickBooks is easy to use because a normal person can also do accounting, bookkeeping, and everything."
"The solution is stable."
"They have, "Let's walk you through it," introductions, to show you how to use it."
"QuickBooks Online has improved my organization by offering a vast array of integrations with other products that allow you to improve process efficiencies while keeping the cost of your ERP or accounting software affordable."
"The best features of QuickBooks are ease of use and intuitive design."
"QuickBooks is very reliable and stable; being cloud-based allows me to access it from anywhere, and it is very useful."
"Gives me the ability to do deep dives into accounting research."
"Valuable features include ease of use, compatibility with Windows, and the easily customizable platform."
 

Cons

"You can get lost using the application"
"One way IBM Maximo can be improved is that the interface is not modern or particularly user-friendly."
"The solution is expensive and is quite difficult within this space."
"IBM Maximo covers GL but only at a surface level. It doesn't provide deep account analysis."
"It's quite reliable, but new versions often are not too stable. They bring in enhancements but they break other stuff."
"There are always ways to improve and make things better."
"The interface is not very easy or user-friendly and is in need of improvement."
"It needs full-service visibility. There are a lot of things that are hard for users to find out. For example, the Service Catalog is not too friendly. You really have to know what you're looking for."
"The area that I don't use as much is the area about reconciliation with the bank accounts. I do all of that manually, so the area that they can probably improve upon is just better reconciliation with the bank accounts."
"The solution's import function can be quite complex and not as smooth. Importing data is a more complex process compared to the straightforward export feature."
"The search functionality in the solution has shortcomings that can be improved in almost every area of the solution."
"It would be beneficial to enhance inventory and manufacturing features, as it currently depends on third-party applications like Fishbowl Inventory to address these specific needs."
"The reporting in QuickBooks is terrible and there's no flexibility in it. It only has standard reports that you can modify slightly."
"While the data protection is commendable, there is room for improvement in the dashboard."
"The main issue we are facing is related to licensing and the need to review invoices and product-wise details for international clients."
"The area that I don't use as much is the area about reconciliation with the bank accounts. I do all of that manually. So, the area that they can probably improve upon is just better reconciliation with the bank accounts."
 

Pricing and Cost Advice

"You pay for what you get. There are lots of options depending on how you would like to implement Maximo."
"IBM Maximo offers a licensing application, and you have to comply with the license."
"The concurrent user license is much more effective in management and cost-wise, as it is more suitable for maintenance management."
"On a scale from one to ten, where one is low and ten is high, I rate the pricing a nine. The price is very high."
"Explore the possibility of using DB2. You will avoid the cost of SQL Server or Oracle licenses."
"Where available, concurrent licenses can be more cost efficient and provide more flexibility."
"I do not know about the price of the solution. However, this has been an expensive project overall."
"IBM has changed the licensing policy. As I understand now, they are going from a complex way of licensing to a more simple way of licensing."
"The price point is higher because you are paying for a whole year in advance. They recently moved to subscription pricing."
"When I first started, the only other options were the very expensive programs. QuickBooks Desktop you can find anywhere between $200 and $300 on Amazon or Costco."
"The tool's pricing is extremely reasonable."
"The pricing is considered reasonable and reflects the value provided, falling neither in the extremely expensive nor very cheap category."
"They're trying to catch up with more expensive platforms, so they switched to a subscription model, which makes it even more expensive."
"It is a bit on the high side, but it is affordable."
"QuickBooks is an amazingly priced solution since it's a very cheap product, making it so good for small organizations since you can get a lot out of it without paying a large amount."
"Regarding pricing, QuickBooks needs to make its point-of-sale system more affordable to onboard more small businesses. Many retail stores need a retail ERP, and QuickBooks POS is a good option. The pricing is a barrier for some businesses. If QuickBooks offered a more affordable package, it would be easier for businesses to choose QuickBooks POS and get the benefits of a retail ERP. It also gives you discounts."
report
Use our free recommendation engine to learn which Billing Software solutions are best for your needs.
893,221 professionals have used our research since 2012.
 

Top Industries

By visitors reading reviews
Manufacturing Company
11%
Government
10%
Energy/Utilities Company
8%
Comms Service Provider
6%
Comms Service Provider
12%
Financial Services Firm
11%
Computer Software Company
10%
Construction Company
9%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business17
Midsize Enterprise3
Large Enterprise22
By reviewers
Company SizeCount
Small Business13
Midsize Enterprise1
Large Enterprise4
 

Questions from the Community

What needs improvement with IBM Maximo?
The only thing that I need from IBM Maximo is more simplicity. The application has been designed in a way that it is serving the enterprises. It needs to be simpler for the SMEs, or for the compani...
What is your primary use case for IBM Maximo?
There are different use cases for IBM Maximo that I work with mostly. We use it for complete asset management. Anything that comes into the asset repository, asset management, asset evaluation, any...
What advice do you have for others considering IBM Maximo?
AWS is more recommended for IBM Maximo. You can go into Microsoft as well, but AWS is preferred. IBM also has their own cloud as well.
What is your experience regarding pricing and costs for QuickBooks Desktop?
The pricing, setup cost, and licensing cost have different levels, including simple, basic, essential, plus, enterprise, or advanced. The advanced rate is $275 per month.I find it cost-effective in...
What needs improvement with QuickBooks Desktop?
Regarding improvements or enhancements in QuickBooks, there is limited customization that QuickBooks Online supports regarding reports. It's too rigid for complex financial analysis. Data visualiza...
What is your primary use case for QuickBooks Desktop?
The main use cases for QuickBooks currently involve applying taxes on orders, estimated and any kind of exemption that is applying on the orders. Our team is doing an API call with our server, and ...
 

Comparisons

 

Also Known As

Maximo
No data available
 

Overview

 

Sample Customers

Royal Boskalis Westminster N.V., DTE Energy, Swedish Match, Projetech, Fingrid, East Coast
West Egg
Find out what your peers are saying about IBM Maximo vs. QuickBooks and other solutions. Updated: April 2026.
893,221 professionals have used our research since 2012.