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Microsoft Project vs Teamwork comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project
Ranking in Project Management Software
7th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
86
Ranking in other categories
No ranking in other categories
Teamwork
Ranking in Project Management Software
28th
Average Rating
8.4
Reviews Sentiment
7.6
Number of Reviews
3
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of August 2026, in the Project Management Software category, the mindshare of Microsoft Project is 2.0%, down from 6.7% compared to the previous year. The mindshare of Teamwork is 1.0%, up from 0.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Microsoft Project2.0%
Teamwork1.0%
Other97.0%
Project Management Software
 

Featured Reviews

Jacob-George - PeerSpot reviewer
Domain Consultant at a consultancy with 501-1,000 employees
Improved project scheduling has maximized resource utilization and has reduced delays
I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.
Ryan Beckstead - PeerSpot reviewer
Multimedia Services Administrator at Brigham Young University
A project management tool that helps to manage milestones and dependencies
We use the product to design online courses. It also helps us with media production and marketing.  Teamwork has made process management easier and much better. It is very robust and improves by making a lot of changes. It is easy to use and has lots of reports. The product is expensive. It needs…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is stable and reliable; there are no bugs or glitches, the performance is good, and it doesn't crash or freeze."
"The most valuable features of Microsoft Project are you can create critical paths pretty easily, and you can import from an Excel spreadsheet to your task list as you create it during your working sessions with your team."
"It is easy to use and pretty intuitive. User interfaces have stayed the same for the most part for the last 20 years. So, there is a familiarity."
"We used it in my previous organization for business process optimization projects, application development projects, system integration projects, program management over a multitude of projects, and program interdependencies."
"It has a nice interface that aligns with Excel and Word."
"It's a scalable product, especially the online version."
"The tool has a simple and excellent approach."
"The built-in dashboards are powerful because they show both project and overall progress."
"I recommend this solution; it is very good for simple projects."
"It is a very stable solution...The initial setup of Teamwork is easy."
"The setup was very easy. Deployment was very fast for us. We started using it within two weeks."
"Teamwork has made process management easier and much better. It is very robust and improves by making a lot of changes. It is easy to use and has lots of reports."
 

Cons

"The solution is a basic tool that does not give you analytical insights. It does not have any AI capabilities which can also help to plan."
"Planview FLEX licensing gives us a central repository where all the projects are stored so you can check the finances, resources, etc. It's quite useful to have everything connected. We don't have that for Microsoft Project. It's disconnected. The reporting capabilities could also be better, especially with finance and resources. Everybody complains about reports. That's why we need another tool."
"This solution has been created for the Waterfall framework, and even if Microsoft added some features to use for Agile Framework it will not work because it has not been created for Agile frameworks specifically as Scrum or Kanban has."
"I have no idea about the cost because it is a corporate decision."
"When a project plan becomes huge, it is painful to arrange and structure the project in Microsoft Project. Currently, you require a separate product for managing agile projects, and people are using Jira and Rally to manage stories in agile. Primarily, on the software development side, people are kind of moving away from Microsoft Project."
"The online version of Microsoft Project lacks some functionality compared to the on-premises version."
"I would like to have more access to templates and tools that could be used to teach project management best practices."
"The scalability is co-dependent on the stability of the product. We have 4000 users, and at times the product is slow."
"The product could be improved with more integrations and a mobile app."
"The screen sharing provided by the solution can be a challenge to a user. Screen sharing is an area that needs improvement in the solution."
"The product is expensive. It needs to have a more robust and customizable calendar."
 

Pricing and Cost Advice

"The product is not expensive. My company has opted for an annual subscription."
"I rate the solution's pricing a three out of ten."
"I do not have personal experience with pricing or licensing of this product."
"The license is a one-time payment but it is expensive."
"We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."
"The cost for an on-premises-based license is a one-time fee, and the cloud-based is an annual payment plan."
"Licensing costs vary depending on the user volume. The pricing is good, I'd rate it four out of five."
"I believe the licensing for the solution is based on an annual fee."
"My company makes annual payments towards the licensing costs of the solution."
"We negotiate on pricing since we are a long-term user."
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Top Industries

By visitors reading reviews
Construction Company
14%
Financial Services Firm
11%
Manufacturing Company
10%
Government
6%
Construction Company
19%
Comms Service Provider
10%
Manufacturing Company
7%
Outsourcing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise15
Large Enterprise42
No data available
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Microsoft Project?
I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
What needs improvement with Microsoft Project?
I am not expert enough to explain areas of improvement for Microsoft Project because I have not explored it extensively or used it enough, so I am not the right person to comment on this. I have no...
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Comparisons

 

Also Known As

Project Pro, MS Project
No data available
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
PayPal, eBay, Disney, Forbes, Microsoft studios, Spotify Vevo, Lenovo, HP, Honda
Find out what your peers are saying about Microsoft Project vs. Teamwork and other solutions. Updated: August 2026.
908,800 professionals have used our research since 2012.