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Alfresco vs Open Bee comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Alfresco
Ranking in Document Management Software
3rd
Average Rating
7.6
Reviews Sentiment
6.3
Number of Reviews
14
Ranking in other categories
Enterprise Content Management (9th)
Open Bee
Ranking in Document Management Software
8th
Average Rating
8.0
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of July 2025, in the Document Management Software category, the mindshare of Alfresco is 10.7%, down from 12.0% compared to the previous year. The mindshare of Open Bee is 3.4%, down from 3.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Document Management Software
 

Featured Reviews

Karthi Keyan - PeerSpot reviewer
Streamlining document management with enhanced digitalization features needed
We used Alfresco as a document management system for automating and digitizing manual forms. Those were the main use cases The digitalization of workflow, forms, operations, and business processes has improved our organization. The most valuable features of Alfresco include its integration with…
reviewer2266047 - PeerSpot reviewer
An easy to setup tool for archiving, managing, and sharing documents
The most valuable feature of the solution stems from the fact that it allows one to share some knowledge or information through documents. The solution also helps to conduct searches in a document. Suppose you want to search for an exact invoice, and you may not find it, but with Open Bee, you can find it in two to five minutes.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Alfresco allows broad searches with many index fields that you can search on, although the created fields and their values may not be intuitive."
"The digitalization of workflow, forms, operations, and business processes is also significant."
"Document repository."
"You can meet your users' expected features without having Alfresco's involvement."
"Alfresco's technical support is very fast and professional."
"The most valuable features of Alfresco include its integration with the scanning solution, the ability to search, and the capability to store and index to capture metadata."
"I like the ease of use, sections, and calendar."
"The most valuable feature is the flexibility of the searching elements of the metadata."
"The most valuable feature of the solution stems from the fact that it allows one to share some knowledge or information through documents."
 

Cons

"Currently, documents in Alfresco are stored on a file server, which, while good for performance, is a security risk."
"The configuration of Alfresco is a big challenge."
"I think the presentation layer could be improved - currently, it's too complex, and there are too many features cluttered all over the screen."
"Alfresco has a very steep learning curve, and unfortunately, during the learning process, it's very easy to make errors, which often are unforgiving."
"The setup process for Alfresco was complex."
"Alfresco could improve workflow digitalization and enhance artificial intelligence capabilities."
"I would like them to consider document capture functionality."
"Metadata, auto class, disposition log, and legal hold."
"Open Bee should update its documentation with more direct examples."
 

Pricing and Cost Advice

"The license for Alfresco is expensive - not the maximum, but close. There are also extra costs once you start building integrations, as implementation seems to be very costly."
"If you buy Alfresco through a partner, there is usually a OEM licensing option."
"There are costs for any upgrade or additional functions."
"It is cheaper compared to head-to-head competitors."
Information not available
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Top Industries

By visitors reading reviews
Financial Services Firm
16%
Government
14%
Computer Software Company
12%
Manufacturing Company
7%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for Alfresco?
The pricing of Alfresco starts at $100,000, which can be expensive for small projects. There is often a transition from the community version to the licensed version, which incurs migration costs. ...
What needs improvement with Alfresco?
Currently, the challenge is the general availability to users. Initially, they had poor documentation, but over the years, their documentation has highly improved. Initially, we had challenges find...
What is your primary use case for Alfresco?
This is mainly for unstructured document management systems with workflow and data classification.
What do you like most about Open Bee?
The most valuable feature of the solution stems from the fact that it allows one to share some knowledge or information through documents.
What needs improvement with Open Bee?
Open Bee should update its documentation with more direct examples.
What is your primary use case for Open Bee?
My company uses Open Bee for archiving, managing, and sharing papers or documents with my colleagues and our enterprise. Open Bee helps our company save money and secure our paper documents while h...
 

Overview

 

Sample Customers

Over 1,300 companies from 180 different countries. Including EuroStar, Saks Fifth Avenue, NASA Langley Research Center, and KLM.
Information Not Available
Find out what your peers are saying about OpenText, DocuWare, Hyland and others in Document Management Software. Updated: May 2025.
860,592 professionals have used our research since 2012.