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Alfresco vs Open Bee comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Alfresco
Ranking in Document Management Software
1st
Average Rating
7.8
Reviews Sentiment
6.9
Number of Reviews
17
Ranking in other categories
Enterprise Content Management (7th)
Open Bee
Ranking in Document Management Software
15th
Average Rating
8.0
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of March 2026, in the Document Management Software category, the mindshare of Alfresco is 11.7%, down from 12.7% compared to the previous year. The mindshare of Open Bee is 1.9%, down from 3.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Document Management Software Mindshare Distribution
ProductMindshare (%)
Alfresco11.7%
Open Bee1.9%
Other86.4%
Document Management Software
 

Featured Reviews

Peter Liam - PeerSpot reviewer
Human Resources Specialist at Unilever Inc.
Unified document workflows have boosted customization, search efficiency, and collaboration
In my experience, some of the best features that Alfresco offers include document management, intelligent process management, and information governance. Out of those features, I find myself relying on document management the most because it helps users to quickly find and access information from anywhere on any device using web-based viewing tools. I presume all the features are very unique, robust, and helpful. Intelligent process management, integrated process, and content service capabilities help to streamline content-centric processes and enable faster, more informed decision-making. Alfresco is very scalable. Alfresco delivers a scalable way to automatically enrich content and metadata and provides key insights by automatically extracting valuable information. I love the full-text search engine, the ability to automate record lifecycle to save time and cost, and storing documentation. Creating rules for documents and folders adds to the overall usability of the features. Alfresco has positively impacted my organization by allowing us to save money by only needing to use one platform to serve our customers, which is Alfresco. The community version is free to use. We charge our customers for customization, so this greatly boosted our sales. Sales engagement and sales were boosted by at least thirty to forty-five percent.
reviewer2266047 - PeerSpot reviewer
Administrateur système d'informations at a tech services company with 11-50 employees
An easy to setup tool for archiving, managing, and sharing documents
The most valuable feature of the solution stems from the fact that it allows one to share some knowledge or information through documents. The solution also helps to conduct searches in a document. Suppose you want to search for an exact invoice, and you may not find it, but with Open Bee, you can find it in two to five minutes.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Document repository."
"The digitalization of workflow, forms, operations, and business processes is also significant."
"You can meet your users' expected features without having Alfresco's involvement."
"The product allows engineering teams and developers to introduce new things in a seamless and easy way."
"The most valuable feature is the flexibility of the searching elements of the metadata."
"Alfresco has positively impacted my organization by improving information flow to the shop floor, enabling electronic filing of our parts and drawings, and increasing employee efficiency."
"Alfresco allows broad searches with many index fields that you can search on, although the created fields and their values may not be intuitive."
"Alfresco has positively impacted my organization by allowing us to save money by only needing to use one platform to serve our customers, which is Alfresco."
"The most valuable feature of the solution stems from the fact that it allows one to share some knowledge or information through documents."
 

Cons

"Alfresco could improve workflow digitalization and enhance artificial intelligence capabilities."
"If you don't have proper governance, things can go wrong. You have to make rules, such as one folder should not have more than 5,000 subfolders or children."
"Currently, documents in Alfresco are stored on a file server, which, while good for performance, is a security risk."
"One area where Alfresco can be improved is the ability to scan directly using Alfresco."
"The setup process for Alfresco was complex."
"Metadata, auto class, disposition log, and legal hold."
"Alfresco can be improved by adding some more APIs, although the existing APIs provide the required features very well."
"I feel the documentation needs a lot of improvement, especially for Activiti microservice adoption, which is sometimes frustrating or slows me down."
"Open Bee should update its documentation with more direct examples."
 

Pricing and Cost Advice

"There are costs for any upgrade or additional functions."
"The license for Alfresco is expensive - not the maximum, but close. There are also extra costs once you start building integrations, as implementation seems to be very costly."
"If you buy Alfresco through a partner, there is usually a OEM licensing option."
"It is cheaper compared to head-to-head competitors."
Information not available
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Top Industries

By visitors reading reviews
Financial Services Firm
16%
Government
9%
Computer Software Company
9%
Comms Service Provider
8%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business15
Midsize Enterprise1
Large Enterprise7
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for Alfresco?
The pricing of Alfresco starts at $100,000, which can be expensive for small projects. There is often a transition from the community version to the licensed version, which incurs migration costs. ...
What needs improvement with Alfresco?
Currently, the challenge is the general availability to users. Initially, they had poor documentation, but over the years, their documentation has highly improved. Initially, we had challenges find...
What is your primary use case for Alfresco?
This is mainly for unstructured document management systems with workflow and data classification.
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Overview

 

Sample Customers

Over 1,300 companies from 180 different countries. Including EuroStar, Saks Fifth Avenue, NASA Langley Research Center, and KLM.
Information Not Available
Find out what your peers are saying about Hyland, Microsoft, Conga and others in Document Management Software. Updated: March 2026.
884,873 professionals have used our research since 2012.