Apollo.io vs monday.com comparison

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Apollo.io

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Executive SummaryUpdated on Jan 2, 2025

Monday.com and Apollo.io compete in the productivity software category. Apollo.io seems to have the upper hand due to its comprehensive feature set aimed at enhancing sales processes.

Features: Monday.com offers flexible project management with task automation, customizable workflows, and team collaboration tools. Apollo.io provides advanced sales engagement tools like email tracking, lead scoring, and sales productivity optimization.

Room for Improvement: Monday.com could enhance its features by adding more in-depth analytics and further integrating with third-party applications. It also lacks advanced capabilities for sales-specific tasks. Apollo.io might improve by adding more project management features, increasing customization options, and offering better tools for general collaboration outside of sales-centric activities.

Ease of Deployment and Customer Service: Monday.com provides an easy deployment process with excellent customer support and learning resources that focus on team collaboration. Apollo.io also has a straightforward deployment process, with rapid integration and dedicated support, emphasizing sales optimization advice.

Pricing and ROI: Monday.com offers competitive pricing suitable for larger teams, with a predictable pricing structure contributing to a strong ROI from its collaboration tools. Apollo.io has higher initial costs, justified by improved ROI through enhanced sales efficiency. Its investment leans towards advanced technological capabilities.

To learn more, read our detailed Apollo.io vs. monday.com Report (Updated: June 2025).

Apollo.io vs. monday.com

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Helped 860,592 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Apollo.io

Ranking in Opportunity Management

4th

Average Rating

8.6

Reviews Sentiment

8.2

Number of Reviews

Ranking in other categories

No ranking in other categories

monday.com

Ranking in Opportunity Management

2nd

Average Rating

9.4

Reviews Sentiment

7.4

Number of Reviews

227

Ranking in other categories

CRM (4th), Project Portfolio Management (6th), Project Management Software (3rd), Marketing Management (5th)

Mindshare comparison

As of July 2025, in the Opportunity Management category, the mindshare of Apollo.io is 17.9%, up from 11.1% compared to the previous year. The mindshare of monday.com is 7.4%, down from 16.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Opportunity Management

Featured Reviews

Vaibhav Patil

Digital Marketer at DigiLiterate

It makes finding your target audience easy, has a verified contact details feature, and its customer support is helpful and always available

My company used Seamless AI and Hunter.io, but I found Apollo.io more affordable based on the number of leads it gives versus what other products provide. Apollo.io has around one hundred fifty industries you can target, so it has a more extensive lead database than other products. The tool also has a more user-friendly interface and is easy to use versus other tools. You first need to learn how to use Apollo.io, which becomes pretty easy. Other advantages of Apollo.io over other products include more filters you can use to find your target audience. It also shows you verified emails and has mass email and cold call features which you can't find in other tools.

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Alan Chiou

PM at Galaxy Software Services

User-friendly interface simplifies project management but it requires stable connectivity

We primarily use monday.com for project management within our department, which includes sales, operations, and engineering monday.com makes it very easy to input any information. The style and format are user-friendly, making it practical for our needs despite some network issues. The need for…

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most valuable feature of the solution is the intent data it provides our company. I find it really interesting how Apollo.io can detect the intent of companies looking for your company's solution."

"Apollo is very user-friendly."

"What I like most about Apollo.io is it lets you find your target audience. The tool also helps you find verified contact details, apart from allowing you to send bulk emails to people you're looking to contact."

"It is a scalable solution."

"The product's most valuable feature is its ease of use, especially for beginners."

"I like the tool's UI. Its user experience is clear."

"The best feature is the form for requests for new projects."

"The templates were always the best part as not starting from scratch made the process so much easier."

"In general, this solution is very user-friendly."

"The way everyone can work together is fantastic."

"The best feature for us would be the automation and how they can be set up to email, provide an update, and assign to different people all on different triggers."

"Monday.com has allowed us to organize our workload in a much more efficient way."

"The mobile application is an absolute breeze to work with."

"It is extremely customizable to each and every one of my clients' needs."

More monday.com pros

Cons

"They should provide a larger number of free emails."

"Sometimes we get the wrong information on Apollo. They should improve the emails because we are connecting all the emails and logging on to Apollo.io."

"The solution's initial setup process could be better."

"Apollo.io still needs to work on the CRM part because it has started building some CRM infrastructure for companies to use and track their sales activities."

"What's missing in Apollo.io is a proper CRM and pipeline management system. The tool is excellent at finding contact information, but it has room for improvement in sending emails and tracking the sales pipeline."

"The solution sends callouts when not in maintenance mode, which is a headache for the people involved."

"Maybe they could improve a bit more on how to connect with other apps - especially for CRMs like Hubspot."

"A little more customization on the UI would be good."

"I find that I sometimes have used the "status" column has input values other than done, working on it, etc., which conflicts with this bigger picture, and over the years is building up in a way that looks daunting as I'm not sure how to go back and mark it another way, so I skip it."

"Load time and glitches do occur on the site."

"There have recently been a lot of lagging and loading delays with saving."

"It helped us a lot in content management issues for TikTok and YouTube, however, it would be good to have an integration for each social network to get all the data within a single platform."

"The speed of the loading process should be better."

"The only thing that I would change, and I'm not sure if this is part of the settings that need to be fixed by the user itself, not by the admin, is that sometimes it would be convenient to make your own categories, and it makes it difficult to constantly go and talk to my boss to get them."

More monday.com cons

Pricing and Cost Advice

"With my idea about the pricing aspect of Apollo.io, I feel that the solution's pricing model is super good and a steal for what the product offers."

"The solution's price is reasonable."

"Apollo.io is more affordable than its competitors. I'm on an unlimited plan that costs $19 monthly. Nowadays, Apollo.io has a $99 plan that gives you ten thousand emails monthly. Other products would cost $2,000+ annually."

"Paid versions are likely to provide more accurate information and offer more convenience to users."

"I rate the tool's pricing a six out of ten."

"I wasn't involved with the licensing, but I believe it's negotiable."

"Though I am unsure about the product's pricing plan, there is a need to make monthly payments towards the licensing costs attached to the solution, and it operates on a per-user plan."

"monday.com's pricing is fair compared to its competitors, although it is a bit more expensive than most of them. It's more expensive than Jira, Zoho, ClickUp, and Trello. But it is fairly priced when you compare the kinds of features and the capabilities that you get and the ROI."

"monday.com is pretty affordable. It's cheaper than Asana. There are four tiers, including a free version. The free version is fine if you don't have any complex projects. One of the most advanced plans is around $16 per month per user."

"I think monday.com's paywalls are a little too high. Some basic features are locked behind the premium subscription. Some applications they offer within their subscription model are locked in an expensive package. These applications provide functionality that would benefit small teams, but it's too much money for a startup or a small business."

"The enterprise plan looks expensive because we don't understand the value as monday.com users. The pro level and other packages seem reasonable."

"The product is not expensive."

More monday.com pricing and cost advice

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Top Industries

By visitors reading reviews

Computer Software Company

20%

Financial Services Firm

14%

Comms Service Provider

Wholesaler/Distributor

Educational Organization

42%

Computer Software Company

Financial Services Firm

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

What do you like most about Apollo.io?

The product's most valuable feature is its ease of use, especially for beginners.

What is your experience regarding pricing and costs for Apollo.io?

We are using the free version of the solution.

What needs improvement with Apollo.io?

Sometimes we get the wrong information on Apollo. They should improve the emails because we are connecting all the emails and logging on to Apollo.io.

Do you recommend Monday.com?

Monday.com is one of the best project management softwares available on the market. It lets you create and customize the tools you need to run every aspect of your work. I particularly favor it bec...

What do you like most about monday.com?

The product's initial setup phase was straightforward.

What needs improvement with monday.com?

If monday.com was cheaper, that would be better because it's quite expensive.

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Product Reports

Opportunity Management

Download Apollo.io product report

Download monday.com product report

Overview

The sales intelligence and engagement platform to crush your sales numbers every quarter. Use our data of over 220 million contacts and 30 million companies to find and engage your future customers at the right time with the right message in our all-in-one platform.

Apollo.io

Monday.com is a dynamic platform offering streamlined automation, customizable interfaces, and seamless integrations ideal for efficient project management.

Monday.com facilitates seamless management through its user-friendly dashboards, ensuring effective collaboration. Its integration with platforms like Slack and Google Drive enhances productivity while offering task assignment, time tracking, and status updates. The customizable templates and color-coded statuses provide clarity and transparency, making it adaptable for technical and non-technical teams.

What are the key features of Monday.com?

Streamlined Automation: Optimize workflows with automated processes.
Intuitive Dashboards: Track progress and performance at a glance.
Customizable Boards: Tailor board layouts to suit team needs.
Real-time Collaboration: Enhance team interaction with collaborative tools.
Integration Capabilities: Connect with Slack, Google Drive, and more for cohesive productivity.

What benefits should users consider?

Improved Efficiency: Automation and integration promote smoother operations.
Enhanced Communication: Tools for direct communication reduce reliance on email.
Transparent Reporting: Comprehensive visibility into project progress and task status.
Adaptability: Suitable for different team structures and sizes.

In project management, Monday.com is widely employed to track tasks, manage timelines, and organize workflows. Its tools enhance collaboration across remote teams, streamline communication, and support sales and onboarding processes. Teams use it to organize information, assign roles, and reduce email dependence through its customizable interface and robust integrations.

Sample Customers

Information Not Available

Raw Digital, Wix, Discovery, Frost & Sullivan, Adidas, Asos, Uber

Apollo.io vs. monday.com