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ClickUp vs Microsoft Project comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ClickUp
Ranking in Project Management Software
14th
Average Rating
7.8
Reviews Sentiment
7.2
Number of Reviews
17
Ranking in other categories
No ranking in other categories
Microsoft Project
Ranking in Project Management Software
3rd
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
82
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of May 2025, in the Project Management Software category, the mindshare of ClickUp is 2.0%, up from 1.4% compared to the previous year. The mindshare of Microsoft Project is 7.8%, down from 11.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

VarchasSubrahmanya - PeerSpot reviewer
A stable solution that offers it users a choice to opt for a streamlined approach to task management
From a product management function perspective, it can be challenging to measure whether ClickUp improves efficiency on a month-to-month basis. However, I believe that using ClickUp helps maintain our efficiency levels. If we were to stop using it, I am 100% sure that our efficiency would decrease. That being said, just because we are using ClickUp does not automatically mean our efficiency will increase. We have reached a point where we understand how to use ClickUp effectively, and without it, it would definitely be a problem. However, using it alone does not make us better every day. The absence of ClickUp would definitely cause a problem. But, since we are using ClickUp, we don't get to improve 10% on a month-by-month or a year-on-year basis. So, that's very difficult to measure. Introducing automation and AI would greatly benefit ClickUp by reducing manual work. Currently, team members need to update tasks and communicate issues, which requires me to read through each task and comment to understand the situation. However, if AI could assist in making faster decisions, it would greatly improve efficiency. I need to intervene at a minute level to discover if someone is facing a problem, but AI could help detect issues faster. The success of AI implementation can be seen in how ChatGPT has utilized AI.
Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable feature of ClickUp is its AI recommendation."
"It is great for visualization and project task assignments to team members."
"I am currently exploring ClickUp AI, which I think is very good."
"ClickUp optimizes task assignments with its user-friendly interface and plethora of options."
"It gives reminders for important project dates and when a particular task is about to close."
"Stability-wise, I rate the solution a ten out of ten."
"The most valuable feature of ClickUp is the UI scheduling tool. It is the best and most convenient and attractive."
"The simplicity of the tool is valuable because it has categories and subcategories."
"Time tracking and budget tracking are the most valuable features of the solution."
"The solution is stable."
"Technical support has been very helpful."
"I like that I can change the task and include different resources related to the task."
"The most valuable feature of Microsoft Project is the reminder feature. This feature allows for the system to send notifications or reminders to individuals who have a task to complete once someone has finished their task. This has been especially useful in situations where multiple people are involved in a task. For example, if I have completed my task and the next person is just beginning, the system will send them a reminder to notify them of my completion. This feature has proven to be very beneficial and convenient for me in my tasks."
"Microsoft Project's integrated timeline is tied to the project plan almost seamlessly, and you add whatever action item or milestone you choose. All you have to do is set up a column and click on the timeline. It will automatically put it in there and allow you to choose the type, whether it's a bar or if it's a milestone, just pointing out that single milestone"
"It has a nice interface that aligns with Excel and Word."
"It served the purpose. It was pretty user-friendly."
 

Cons

"ClickUp could improve its documentation section."
"It would be good if the solution facilitated voice calls or an option to chat directly with a person on ClickUp."
"The product is not user-friendly."
"More automation features must be added."
"There is a need for significant improvement in the user interface to make it more intuitive and less time-consuming to become familiar with."
"ClickUp doesn't have a roadmap vision and a proper way of planning."
"ClickUp can improve the UI for mobile devices. For example, they are lacking some features in the Android version, such as Gantt charts."
"The email portion, specifically the email automation, where you can add attachments, has room for improvement."
"The licensing cost is expensive and has room for improvement."
"I would like to see the inclusion of multi-currency support."
"It's hard to reach technical people to get the help you need."
"It would be better if Microsoft Project were included in the DevOps stack. That is, I'd like to see this tool integrated to a different stack of the applications that we normally use in DevOps, such as in Jira, for example, to deploy a different version related to the different tasks that are included in Microsoft Project."
"Its user experience can be improved while configuring it. Its reporting can also be better. Reporting is not very easy. Reports do not always work. I was trying to download some reports, and they didn't work. I don't know if it was related to the configuration that I was using. I didn't go too deep to check if something was missing."
"Microsoft Project is very expensive, costing roughly double what it should. We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."
"There have been some drawbacks with customization. Some users want it to be an automation tool."
"Its price can be improved."
 

Pricing and Cost Advice

"ClickUp’s pricing is better than Jira Align’s."
"I don't have a lot of information about the pricing, but I know that it is fairly inexpensive."
"This solution costs $20 per user per month. If you have 20 users, you would pay $400 per month. There are no hidden fees that we are aware of."
"ClickUp is affordable."
"The product is expensive."
"I use the free version."
"The price of ClickUp is reasonable. The price is approximately eight dollars per month per person."
"The product’s cost is high."
"I do not have personal experience with pricing or licensing of this product."
"Its price could be reduced a little."
"I am not involved with this."
"The solution has a decent annual license subscription cost, which is not high."
"I rate the solution's pricing a three out of ten."
"It was a three-year license deal that was reconciled on a quarterly basis. It is a reasonably priced product, and I consider that we got good value for money."
"The solution is expensive."
"I believe the licensing for the solution is based on an annual fee."
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Top Industries

By visitors reading reviews
Computer Software Company
16%
Healthcare Company
11%
Financial Services Firm
7%
Educational Organization
6%
Educational Organization
65%
Computer Software Company
5%
Manufacturing Company
4%
Government
4%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about ClickUp?
Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.
What is your experience regarding pricing and costs for ClickUp?
I rate the pricing a five out of ten. ClickUp is affordable. We pay a yearly fee.
What needs improvement with ClickUp?
They should explain better how costs and licensing are distributed. They auto take money from the credit card without notification for a while.
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
The issue with Microsoft is that the license is per personnel, making it expensive.
 

Comparisons

 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Information Not Available
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about ClickUp vs. Microsoft Project and other solutions. Updated: April 2025.
851,491 professionals have used our research since 2012.