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ClickUp vs Microsoft Project comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

ClickUp
Ranking in Project Management Software
11th
Average Rating
7.8
Reviews Sentiment
7.2
Number of Reviews
18
Ranking in other categories
No ranking in other categories
Microsoft Project
Ranking in Project Management Software
3rd
Average Rating
8.0
Reviews Sentiment
7.0
Number of Reviews
81
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of April 2025, in the Project Management Software category, the mindshare of ClickUp is 2.0%, up from 1.4% compared to the previous year. The mindshare of Microsoft Project is 7.7%, down from 12.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software
 

Featured Reviews

VarchasSubrahmanya - PeerSpot reviewer
A stable solution that offers it users a choice to opt for a streamlined approach to task management
From a product management function perspective, it can be challenging to measure whether ClickUp improves efficiency on a month-to-month basis. However, I believe that using ClickUp helps maintain our efficiency levels. If we were to stop using it, I am 100% sure that our efficiency would decrease. That being said, just because we are using ClickUp does not automatically mean our efficiency will increase. We have reached a point where we understand how to use ClickUp effectively, and without it, it would definitely be a problem. However, using it alone does not make us better every day. The absence of ClickUp would definitely cause a problem. But, since we are using ClickUp, we don't get to improve 10% on a month-by-month or a year-on-year basis. So, that's very difficult to measure. Introducing automation and AI would greatly benefit ClickUp by reducing manual work. Currently, team members need to update tasks and communicate issues, which requires me to read through each task and comment to understand the situation. However, if AI could assist in making faster decisions, it would greatly improve efficiency. I need to intervene at a minute level to discover if someone is facing a problem, but AI could help detect issues faster. The success of AI implementation can be seen in how ChatGPT has utilized AI.
Nurul Asyikin Wahab - PeerSpot reviewer
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It is great for visualization and project task assignments to team members."
"I am currently exploring ClickUp AI, which I think is very good."
"We can update tasks and track projects."
"It is a useful tool for office management. The solution includes automation and makes it easy to share information with teams. I like its automation ability, which helps automate workflows."
"The tool is pretty intuitive."
"The simplicity of the tool is valuable because it has categories and subcategories."
"The product has an efficient design."
"The most valuable feature of ClickUp is the UI scheduling tool. It is the best and most convenient and attractive."
"The most valuable feature of the solution stems from the fact that the product's GUI is very good...The product's scalability is good."
"Microsoft Project offers comprehensive project overviews and the ability to rate down what we have and what we need in terms of software."
"The tool has a simple and excellent approach."
"The integration between SharePoint and Power BI has been great."
"We value all the features. Previously, we used Jenkins for similar purposes, but Microsoft Projects works fine. We're looking to improve integration with different clusters on production and automate various aspects of software development. This includes integration for alerting, monitoring, and pricing purposes, among other things."
"The user interface is simple and it helps me in planning what needs to be accomplished."
"Resource leveling is very useful. We like this feature. We like to be able to expand tasks and look at different resources and tasks usages. It is good at assigning tasks to teams. It is pretty compliant with the Project Management Institute approach, which is useful for being comprehensive. It allows us to make little Gantt charts and network diagrams."
"The most valuable feature is the Auto resource leveling tool because it shows students that often, expert resources get over-scheduled, and that dealing with the issue by just using the auto-resource leveling tool would have a large impact on the delivery date."
 

Cons

"ClickUp doesn't have a roadmap vision and a proper way of planning."
"They should explain better how costs and licensing are distributed."
"It can be improved by making it more user-friendly."
"The product is not user-friendly."
"ClickUp could improve by streamlining its functions and organizing them better for easier access."
"It would be good if the solution facilitated voice calls or an option to chat directly with a person on ClickUp."
"Introducing automation and AI would greatly benefit ClickUp by reducing manual work."
"ClickUp's interface needs improvement."
"There needs to be better integration with other Microsoft products such as SharePoint, and the like."
"When a project plan becomes huge, it is painful to arrange and structure the project in Microsoft Project. Currently, you require a separate product for managing agile projects, and people are using Jira and Rally to manage stories in agile. Primarily, on the software development side, people are kind of moving away from Microsoft Project."
"In the next release, Microsoft should include cross-project integration."
"Its price can be improved."
"Tech support needs improvement."
"I would like to see a direct integration of Microsoft Project with AutoCAD. It will make client presentations easy."
"There have been some drawbacks with customization. Some users want it to be an automation tool."
"Microsoft Project is very expensive, costing roughly double what it should. We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."
 

Pricing and Cost Advice

"The product has good pricing."
"I don't have a lot of information about the pricing, but I know that it is fairly inexpensive."
"It's very affordable."
"ClickUp's pricing is as per market standards."
"The product’s cost is high."
"The product is expensive."
"This solution costs $20 per user per month. If you have 20 users, you would pay $400 per month. There are no hidden fees that we are aware of."
"ClickUp’s pricing is better than Jira Align’s."
"We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."
"I rate the solution's pricing a three out of ten."
"The license is a one-time payment but it is expensive."
"I do not have personal experience with pricing or licensing of this product."
"It was a three-year license deal that was reconciled on a quarterly basis. It is a reasonably priced product, and I consider that we got good value for money."
"I believe the licensing for the solution is based on an annual fee."
"Microsoft Project is an expensive solution."
"Its price could be reduced a little."
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Top Industries

By visitors reading reviews
Computer Software Company
16%
Healthcare Company
13%
University
7%
Media Company
6%
Educational Organization
68%
Computer Software Company
4%
Government
3%
Manufacturing Company
3%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

What do you like most about ClickUp?
Everything in one place is the biggest benefit. I also like the diagramming tools, where you can create DFDs, structure charts, and more. That makes things easier.
What needs improvement with ClickUp?
They should explain better how costs and licensing are distributed. They auto take money from the credit card without notification for a while.
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
The issue with Microsoft is that the license is per personnel, making it expensive.
 

Comparisons

 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Information Not Available
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about ClickUp vs. Microsoft Project and other solutions. Updated: March 2025.
845,040 professionals have used our research since 2012.