Collibra Platform vs Microsoft Purview Data Lifecycle Management comparison

Collibra Platform vs. Microsoft Purview Data Lifecycle Management

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Collibra Platform

Ranking in Data Governance

1st

Average Rating

7.8

Reviews Sentiment

6.2

Number of Reviews

Ranking in other categories

Metadata Management (1st), AI Governance (1st)

Microsoft Purview Data Life...

Ranking in Data Governance

26th

Average Rating

8.4

Reviews Sentiment

5.2

Number of Reviews

Ranking in other categories

Email Archiving (8th), Document Management Software (5th), Microsoft Security Suite (29th)

Mindshare comparison

As of June 2026, in the Data Governance category, the mindshare of Collibra Platform is 7.6%, down from 12.8% compared to the previous year. The mindshare of Microsoft Purview Data Lifecycle Management is 1.3%, up from 0.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Data Governance Mindshare Distribution
Product	Mindshare (%)
Collibra Platform	7.6%
Microsoft Purview Data Lifecycle Management	1.3%
Other	91.1%

Data Governance

Featured Reviews

Aditi Kamra

Senior Consultant at Morgan Stanley

Data governance has transformed business glossaries and now drives AI-ready insights

I think it's a great platform. Searching can be made a little better. The data marketplace which it provides is also great, but sometimes when we are searching an element and we know we are not sure if we can find it or if we have missed it. Listing data domains in one place for quick visibility will be an add-on. I am not a hardcore coder. For a coder to create workflows and automate the process, I needed to learn Groovy script and create some workflows. In the automation part, I think it can also introduce a low-code, no-code platform where we can connect different connectors and we can quickly create some automated workflows, if at basic level only, because the next big thing is automation and AI. Low-code, no-code platforms are being used by everyone. I think that will be useful. When I look for a data domain, I'm not able to find it very quickly. For a business owner to know data domains and search data domains, it could be made a little easier. Also, the automation part needs improvement. We are only able to enter the data manually or connect to a data source, but now we want to create some workflows as well. That's why I've chosen a rating of eight. Otherwise, it's really great.

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Steven Thomson

Ict Systems Manager at Lltnpa

Automated retention has transformed compliance workflows and now simplifies audit responses

The deep native integration with Microsoft 365 is what ultimately made me decide on Microsoft Purview Data Lifecycle Management over Enterprise Vault and OpenText Content Manager. Auto-apply retention labels using machine learning is the specific integration with Microsoft 365 that made it the deciding factor for me over Enterprise Vault or OpenText. Manually labeling content at our data volumes is not realistic. The automated classification based on sensitive information types and trainable classifiers is what makes the program actually scale. That feature gets used constantly. We went from inconsistent ad-hoc retention practices to a consistent, automated, documented program across the whole organization with Microsoft Purview Data Lifecycle Management. That shift from a compliance audit perspective is enormous.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The diagrams are good for data visualization."

"The most valuable feature is the Technical Lineage. The fact that you can trace the auditability of a particular field or attribute across various systems is very useful."

"They've really helped us do things easier, faster, and better."

"Now, it's a very robust metadata management and data governance tool."

"The product's most valuable features are cataloging and classification."

"Collibra provides a good view of where my data is, the type of data we have across the landscape, how it's getting utilized, the quality in terms of correct calibration, and whether the integrity is uniform across the landscape."

"Rules and policies on workflows are really strong."

"Collibra Platform has positively impacted my organization by removing silos in AI governance, as prior to introducing Collibra Platform's workflow, processes were messy and done in silos; after introducing Collibra Platform, the process is thorough and significantly reduces my organization's risk."

More Collibra Platform pros

"HPE Apollo Systems has positively impacted our organization by improving business operations by eighty percent, saving time, improving efficiency, and facilitating the management of large data sets."

"The UI is the most valuable feature."

"The impact of Microsoft Purview Data Lifecycle Management on my unified data catalog has improved a lot; the improvements I see are in the lineage, the discovery, and the labeling."

"The system is stable; I haven't encountered any worldwide stability issues unlike other office products."

"We went from inconsistent ad-hoc retention practices to a consistent, automated, documented program across the whole organization with Microsoft Purview Data Lifecycle Management."

Cons

"If the price is a bit reduced, that would be better."

"One of the very key drawbacks is that automation for access provisioning is not available. If I discover a data set or data product in the marketplace and want to access the data, this feature doesn't exist at all."

"I would like to see a feature using the runtime dashboard."

"Regarding the accuracy and reliability of output for Collibra Platform's AI capabilities, there is room for improvement by expanding the number of use cases."

"Data discovery would be the major area that requires improvement across the landscape and I'd also like to see data redundancies."

"The initial setup requires more of a trial and error approach and there isn't too much documentation available to help you figure things out."

"I'm fairly new to the product, however, what I generally hear from my clients is that the requirement around having ways to ingest more metadata."

"In the automation part, I think it can also introduce a low-code, no-code platform where we can connect different connectors and we can quickly create some automated workflows, if at basic level only, because the next big thing is automation and AI."

More Collibra Platform cons

"The initial setup took longer than we expected. Microsoft Purview Data Lifecycle Management is not a turn-it-on-and-go product."

"I think labeling could use a lot more AI assistance. AI implementation into labeling would be beneficial."

"Microsoft's Purview Data Lifecycle Management preview features can be unreliable, hindering their usefulness."

"The time it takes to scan is one issue; when we raise high-volume issues and tickets related to scanning failures, it relates to permission errors, which are technical challenges."

"There is no specific improvement I would suggest for Microsoft Purview Data Lifecycle Management, but I think if they can work on policy design and usability, adding more granular control for the organization regarding controlling the movement of data outside would definitely improve the solution."

Pricing and Cost Advice

"Collibra provides you with a license based on the subscription model that you purchase."

"The solution's pricing is moderate and not very expensive."

"I think it is on a yearly basis, but I'm not involved with the pricing session, so I have no idea. There are several licenses for different models. You get one license per product, but a lot of features are controlled separately through different licenses. So, as and when you want to use a feature, you have to procure the license for that feature."

"Collibra Governance is an expensive solution."

"There are different levels of licenses. For example, some users can only do read-only licenses, and others have the stewardship license where they can give access to users."

"I am not so much aware of price details. Initially, there was an add-on NuSoft license to use the DVC connector that NuSoft gives to create integrations, but Collibra is now phasing out of it slowly. Collibra is cutting ties with them is what we have been led to believe, and we have started developing on Spring Boot, which is open source."

"I would say it's probably in line with what other vendors charge for licensing."

"I rate the pricing a three on a scale of one to ten, where one is expensive, and ten is cheap."

More Collibra Platform pricing and cost advice

"The service operates on a pay-as-you-go basis, charging an extra one cent per field of metadata scanned in our data."

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Top Industries

By visitors reading reviews

Financial Services Firm

17%

Computer Software Company

10%

Manufacturing Company

Outsourcing Company

Computer Software Company

12%

Government

11%

Financial Services Firm

10%

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	24
Midsize Enterprise	14
Large Enterprise	62

No data available

Questions from the Community

What needs improvement with Collibra Data Intelligence Platform?

The UI of Collibra Platform can be improved, as can some APIs such as the import API. Improving the UI and documentation would bring it closer to a perfect score for me, making it more accessible.

What is your primary use case for Collibra Data Intelligence Platform?

Collibra Platform is used for data governance, bridging business and technical data. I used Collibra Platform to import metadata from GCP projects by utilizing Collibra import APIs. Importing metad...

What advice do you have for others considering Collibra Data Intelligence Platform?

I would advise others looking into using Collibra Platform to get some training and develop a culture around data governance. I have no idea about Collibra Platform's AI capabilities regarding gove...

What is your experience regarding pricing and costs for Microsoft Purview Data Lifecycle Management?

We opted for Purview Data Lifecycle Management due to its significant cost advantage over competitors. At a 95 percent price reduction, it was a clear winner. The service operates on a pay-as-you-g...

What needs improvement with Microsoft Purview Data Lifecycle Management?

Better coverage outside Microsoft 365 is a feature I wish Microsoft Purview Data Lifecycle Management had that it does not offer today. If I could change one thing about Microsoft Purview Data Life...

What is your primary use case for Microsoft Purview Data Lifecycle Management?

Automating retention and deletion across our Microsoft 365 environment is my main use case for Microsoft Purview Data Lifecycle Management. At Microsoft scale, Exchange, SharePoint, OneDrive, and T...

Microsoft Purview Data Governance vs Collibra Platform

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Product Reports

Collibra Platform

Download Collibra Platform product report

Microsoft Purview Data Lifecycle Management

Download Microsoft Purview Data Lifecycle Management product report

Microsoft Purview Data Lifecycle Management report

Also Known As

Data Intelligence Platform, Collibra AI Governance, Collibra Catalog, Collibra Governance, Collibra Lineage, Collibra Privacy & Risk

Microsoft Information Governance, Microsoft Purview Records Management

Overview

Collibra Platform is preferred for workflows, data lineage, and a user-friendly interface. It enhances metadata management with robust collaboration, flexible customization, and powerful reporting, aiding organizations in effective data management.

Collibra Platform provides dependable solutions for metadata management, data lineage, and governance. It strengthens data governance with cataloging, glossaries, automation, and integration, supporting compliance and data quality management. Despite challenges with integration and metadata ingestion, the platform is vital for data governance programs, offering comprehensive AI capabilities and streamlined processes for enterprise data management.

What are Collibra Platform's key features?

Workflows: Enhances process efficiency with customizable workflows.
Data Lineage: Tracks data movement across systems for accountability.
User-friendly Interface: Simplifies interaction with intuitive design.
Metadata Management: Manages and organizes metadata for better insights.
Collaboration Features: Fosters teamwork with integrated tools.
Cataloging and Glossary: Improves governance and traceability.

What benefits should be sought in reviews?

Improved Business Processes: Drives efficiency with automation and customization.
Enhanced Data Governance: Facilitates compliance with comprehensive traceability tools.
Robust Integration: Ensures seamless data flow across various systems.
Advanced Reporting: Provides insights for data-driven decisions.

In industries, Collibra Platform supports IT teams through metadata management and data quality assurance. It is widely used for compliance initiatives like GDPR, speeding up digital transformation and enforcing policy management. Organizations employ it to consolidate business and technical metadata, ensuring effective enterprise-scale data management in diverse sectors.

Collibra

Microsoft Purview Data Lifecycle Management helps businesses manage data effectively, enhancing compliance and control while optimizing data usage across the organization.

Designed for comprehensive data governance, Microsoft Purview Data Lifecycle Management aids businesses in automating data retention, labeling, and protection policies. It integrates seamlessly with existing systems, facilitating robust data management, which supports compliance and risk management efforts. Suitable for businesses seeking to consolidate data management processes, it ensures that valuable data is efficiently cataloged, accessible, and secured, contributing to informed decision-making and resource optimization.

What features should users be aware of?

Automated Data Retention: Simplifies data management by automatically applying retention policies.
Sensitivity Labeling: Offers robust capabilities to classify and protect sensitive information.
Data Insights: Provides analytical insights that help in monitoring compliance and data usage.
Policy Enforcement: Integrated tools for automating policy application across data assets.

What benefits can users expect from reviews?

Improved Compliance: Ensures adherence to regulations through automated policy enforcement.
Operational Efficiency: Streamlines data management tasks, reducing manual intervention and potential errors.
Cost Effectiveness: Reduces the need for multiple tools by consolidating data management activities.
Enhanced Security: Protects sensitive data through advanced labeling and encryption features.

In finance, Microsoft Purview Data Lifecycle Management facilitates compliance with strict regulations, in healthcare, it safeguards patient data while streamlining retention policies, and in retail, it organizes customer data for better insights and tailored marketing strategies, ensuring data is a strategic resource across sectors.

Microsoft

Sample Customers

AXA XL, DNB, Adobe, PMI, Holland America Line, UC Davis Health, Cox Automotive

Information Not Available

Collibra Platform vs. Microsoft Purview Data Lifecycle Management