KeyedIn Projects vs Planview Portfolios comparison

KeyedIn Solutions and Planview are both solutions in the Project Portfolio Management category. KeyedIn Solutions is ranked #15, while Planview is ranked #4 with an average rating of 8.5. KeyedIn Solutions holds a 2.3% mindshare in PPM, compared to Planview’s 6.2% mindshare. Additionally, 100% of KeyedIn Solutions users are willing to recommend the solution, compared to 91% of Planview users who would recommend it.

KeyedIn Projects

Read 2 KeyedIn Projects reviews

1,701 Views
646 Comparison Views

100% willing to recommend

Planview Portfolios

Read 71 Planview Portfolios reviews

7,199 Views
3,024 Comparison Views

91% willing to recommend

KeyedIn Projects

Planview Portfolios

Comparison Buyer's Guide

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Executive SummaryUpdated on Jun 3, 2026

Planview Portfolios and KeyedIn Projects compete in project management software solutions. Planview Portfolios is noted for its comprehensive features, whereas KeyedIn Projects offers better cost efficiency and user satisfaction, making it perceived as worth its price.

Features: Planview Portfolios provides robust project portfolio management, resource allocation, and detailed analytics, making it suitable for complex project needs. KeyedIn Projects focuses on ease of use, agile project management, and delivers simplicity with agility that caters to smaller teams.

Ease of Deployment and Customer Service: Planview Portfolios involves a more complex deployment process aimed at larger organizations that prioritize customization. In contrast, KeyedIn Projects ensures a simpler, quicker deployment with strong ongoing support, making it more user-friendly and perfect for smaller teams through responsive customer service.

Pricing and ROI: Planview Portfolios has higher setup costs but provides significant ROI for organizations needing advanced capabilities and offers greater long-term value for extensive project management. KeyedIn Projects presents a more accessible price point, offering strong ROI due to its efficient project execution, serving as a rapid return option for those prioritizing budget and efficiency.

To learn more, read our detailed KeyedIn Projects vs. Planview Portfolios Report (Updated: August 2026).

Buyer's Guide

KeyedIn Projects vs. Planview Portfolios

August 2026

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Helped 908,834 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

KeyedIn Projects

Ranking in Project Portfolio Management

15th

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Project Management Software (29th)

Planview Portfolios

Ranking in Project Portfolio Management

4th

Average Rating

8.0

Reviews Sentiment

6.8

Number of Reviews

Ranking in other categories

Enterprise Architecture Management (8th)

Mindshare comparison

As of August 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.3%, up from 1.1% compared to the previous year. The mindshare of Planview Portfolios is 6.2%, down from 7.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Planview Portfolios	6.2%
KeyedIn Projects	2.3%
Other	91.5%

Project Portfolio Management

Featured Reviews

it_user490518

Operations Manager at a tech services company with 51-200 employees

It streamlined our project management and resource management process.

I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.

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Monabi Kingsley

Project Manager at 3M

Centralized planning has improved resource visibility and supports data‑driven financial decisions

The best features Planview Portfolios offers are visibility enhancement, robust system performance, and comprehensive resource management. This enhanced visibility in Planview Portfolios ensures that all users can easily track progress, identify bottlenecks, and make informed decisions to optimize workflow efficiency. When discussing robust system performance, the system's robust performance in meeting our various work requirements effectively and efficiently stands out. It is very stable and reliable, contributing to a seamless user experience, which enables users to focus on their tasks without disruptions. I also love the financial breakdown, planning and prioritization, and attribute collection on projects in Planview Portfolios. Planview Portfolios has positively impacted my organization since I started using it. It has enabled me to gain insights into the full scope of work consuming resources. I am able to know where the resources are being consumed more, especially which resources are consuming the most. I have been able to leverage resources management and resource time reporting, which enabled the generation of $90 million in annual revenue through labor billing to customers.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."

"It is a practical and useful tool which benefits both us and our clients."

"Having Enterprise One has increased our on-time completion rate by 40%."

"Our reporting is much better, there is much more visibility on projects, schedules, tasks, and in our milestones, and now we have a consistent way of reporting out to the committees and getting all of our schedules and milestones."

"The Kanban board has really helped us be more agile and we can keep track of everything that is ongoing."

"I like that it's an enterprise environment. I can look across everything that's going on and have a sense of what is going on within the organization."

"This is giving us huge flexibility to accommodate the company's needs."

"Now, we have a full view of projects, allocations, and effort to deliver our portfolio projects."

"Enterprise One improves our monthly portfolio and resource capacity planning and forecasting and improves the visibility of the resource capacity and the team's capacity to take on new work."

"Our transparency is increasing a lot. It is helping us to get people together. There are no dark rooms anymore. In some areas or concepts, we want to add more light to every single concept. That's the big impact that the tool is having. It allows conversations between people."

More Planview Portfolios pros

Cons

"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."

"We do have some significant issues with our integrations that we're working through. Those are not as stable or reliable as what we would like."

"Improvement in integration should be prioritized, and flexibility with out-of-the-box reporting should also be enhanced."

"Because in the beginning, it was so overwhelming, and we didn't know anything about the tool."

"I think some of the administrative aspects of it could be a little easier, especially when it comes to designing reports. The reporting coming out of it could be a little bit better."

"My experience with pricing, setup cost, and licensing reveals that the cost is a bit not affordable for a small organization, but for medium and large enterprises, I would say it is very cost-effective and affordable."

"It could do with a quicker response time for some reports or portfolios."

"The technical support seems strong. I know they've started doing some more off-shore support, and that space still needs some growth."

"Recently, we have gotten on a newer version. We're currently on version 15. Some of the things that we've been running into roadblocks on, it looks like the solutions will be coming out in versions 17 or 18. So, we have to upgrade before somethings can get completed."

More Planview Portfolios cons

Pricing and Cost Advice

Information not available

"We overbought our licenses. We looked at our needs three to four years down the road and tried based our contract on that. However, we were over aggressive. We use about a third of the licenses that we have. We're looking to adjust the makeup so we can start utilizing the amount of money that we are spending. Right now, we're overspending, and my organization is not seeing the value in Planview because we are paying so much for licenses that we're not using."

"We recently did a new bundle for all of Enterprise One. It includes some of the newer pieces, like Projectplace and LeanKit. It bundled our CTM in with it as well. I think the total came out to be about $900,000 a year. This is for unlimited licenses."

"We have several hundred licenses. It costs us several hundred thousand dollars a year."

"Our licensing fees are approximately $50,000 USD annually."

"We have portfolio managers, resource managers, project managers, and time reporting licenses. These are the licenses that we have."

"Our licensing costs are about a quarter of a million dollars per year."

"Our licensing costs are probably $150,000 to $180,000 a year with 270 licenses total."

"Planview is a little pricey. From a licensing perspective, for just a simple timesheet user who does nothing in the system but reports time, the licensing is a little pricey, but you have to look at it from what it is that you get. We have 6,000 users, and I don't manage the system at all. I just have to do add them to the system. The servers, maintenance, OS levels, security patching for the OS, and all other things are not something that we maintain. So, you have to look at it from an operational perspective. It is not just the product itself. A holistic view has to be taken when you look at the product and how you're going to support it. I would have to hire an entire operation staff to bring it in-house, and at the end of the day, that might cost me more."

More Planview Portfolios pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

23%

Comms Service Provider

11%

Energy/Utilities Company

11%

Financial Services Firm

10%

Manufacturing Company

15%

Construction Company

10%

Financial Services Firm

10%

Healthcare Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	2
Midsize Enterprise	4
Large Enterprise	66

Questions from the Community

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Earn 20 points

What is your experience regarding pricing and costs for Planview Portfolios?

My experience with pricing, setup cost, and licensing has been that Planview Portfolios is one of the best and a very cost-effective tool.

See all answers

What needs improvement with Planview Portfolios?

Planview Portfolios can be improved as the user interface defaults to the last opened portfolio, which can waste a lot of time loading a large portfolio if that is not what I need at that moment. J...

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What is your primary use case for Planview Portfolios?

My main use case for Planview Portfolios is to ensure governance and decision auditability by incorporating embedded workflows, approval management, and key document retention supporting a single c...

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Product Reports

Buyer's Guide

Project Portfolio Management

July 2026

Download KeyedIn Projects product report

Buyer's Guide

Planview Portfolios

July 2026

Download Planview Portfolios product report

Also Known As

No data available

Planview Enterprise One, Troux

Overview

KeyedIn Projects is designed for project management professionals seeking efficient resource planning, portfolio management, and workflow automation. It offers a robust platform to improve productivity and enhance project outcomes across industries.

KeyedIn Projects provides a platform that simplifies complex project management tasks, enabling better strategic alignment and smarter resource distribution. It supports flexible solution configurations, allowing professionals to adapt it to their unique processes. With enhanced visibility into project metrics and streamlined communication tools, KeyedIn integrates seamlessly into existing operations, fostering improved collaboration and transparency among project teams.

What are the most important features of KeyedIn Projects?

Resource Management: Optimize resource allocation with real-time data.
Portfolio Management: Prioritize and manage portfolios with advanced analytics.
Workflow Automation: Simplify repetitive tasks with automated workflows.
Time Tracking: Accurate tracking to ensure timely project delivery.
Custom Reporting: Generate custom reports for detailed insights.

What should users look for in reviews regarding benefits or ROI?

Improved Efficiency: Reviews highlight enhanced productivity.
Cost Savings: Reports of reduced project costs.
Scalability: Reviews mention adaptability to company growth.
Enhanced Decision Making: Positive feedback on data-driven decisions.

KeyedIn Projects finds application across sectors such as construction, IT, and professional services, where businesses need tailored project management capabilities. In construction, it aids in managing large-scale projects efficiently; in IT, it aligns resources with strategic projects; and in professional services, it coordinates multiple client deliverables.

KeyedIn Solutions

Planview Portfolios empowers executives, finance, and portfolio leaders by enhancing strategic investments, improving market responsiveness, and connecting strategy and execution for optimal visibility.

Planview Portfolios offers comprehensive strategic and project portfolio management to organizations. Automating and scaling these processes, it enhances speed-to-value, aligns strategic objectives with execution, and connects business and technology planning for optimal funding and resource capacity. Users gain end-to-end visibility, track progress, and improve decision-making by utilizing integrated financial and capacity planning.

What key features does Planview Portfolios offer?

Strategic Alignment: Aligns objectives and OKRs with execution to ensure strategic goals are met.
End-to-End Visibility: Tracks performance across the organization to support timely decision-making.
Dynamic Planning and Funding: Utilizes scenario modeling for flexible strategic investment funding.
Flexible Capacity Planning: Balances programs and staffing levels against available capacity.
Connected Technology Strategy: Aligns technology investments with strategic digital initiatives.
Adaptive Program Management: Manages dependencies, risk, and progress through integrated planning.

What benefits can users find in reviews of Planview Portfolios?

Workflow Efficiency: Enhances efficiency by minimizing bottlenecks and optimizing execution.
Improved Decision-Making: Provides comprehensive insights for better informed strategic decisions.
Financial Insights: Offers detailed financial tracking across projects for greater transparency.
Organizational Agility: Increases productivity and adaptability through a unified platform.

Planview Portfolios is implemented across projects in industries requiring strategic planning, resource allocation, and financial tracking. Organizations manage project lifecycle and integration with ERP systems on a centralized platform, utilizing customizable workflows and reporting tools to enhance efficiency and streamline team processes.

Planview

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish

UPS, NatWest, Ingram Micro, Canadian Tire, Viessmann, Volvo, NASCO, UNESCO

Buyer's Guide

KeyedIn Projects vs. Planview Portfolios

August 2026

Free Report: KeyedIn Projects vs. Planview Portfolios

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