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M-Files vs Microsoft OneDrive for Business comparison

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Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

M-Files
Average Rating
9.0
Number of Reviews
2
Ranking in other categories
Document Management Software (13th)
Microsoft OneDrive for Busi...
Average Rating
8.4
Reviews Sentiment
4.9
Number of Reviews
38
Ranking in other categories
Content Collaboration Platforms (3rd)
 

Mindshare comparison

M-Files and Microsoft OneDrive for Business aren’t in the same category and serve different purposes. M-Files is designed for Document Management Software and holds a mindshare of 3.4%, down 7.0% compared to last year.
Microsoft OneDrive for Business, on the other hand, focuses on Content Collaboration Platforms, holds 5.7% mindshare, down 8.6% since last year.
Document Management Software Mindshare Distribution
ProductMindshare (%)
M-Files3.4%
Alfresco8.1%
Box - Intelligent Content Management7.1%
Other81.4%
Document Management Software
Content Collaboration Platforms Mindshare Distribution
ProductMindshare (%)
Microsoft OneDrive for Business5.7%
Box - Intelligent Content Management8.1%
Dropbox Business - Enterprise7.0%
Other79.2%
Content Collaboration Platforms
 

Featured Reviews

LN
Director of IT at JH Kelly
Good workflows, and it is easy to use with a dashboard that improves contract visibility
My advice for anybody who is looking into implementing this product is to do a pilot first. After you do your research, do an actual pilot before you commit because everyone has nuances and you might find out that it is not what you want, or that it doesn't really do what you think it's going to do. It is not the simplest product to use but because of the robustness of its feature set in the ability with the workflows, and the APIs, to do just about anything you can imagine with it, that's very valuable. I wish it was a little easier to use because we have to spend more time than I'd like with new users, teaching them how it works. We try to hide all that from them but the setup time to get everything the way we wanted was probably two months. That is two months in one resource working on it half time a week, but it just took a lot of work to get the metadata set up, to get the workflows set up, and to get all the documents added to the repository. Now we've got versioning and we know where everything's at, the dashboard is great, but don't assume when they tell you that you'll be up and running in two weeks, that that is the truth. It takes much longer than you think. I would rate this solution an eight out of ten.
PramodChaudharyDarwha - PeerSpot reviewer
Manager at TCS
Collaborative work has transformed team retrospectives and now saves us major planning time
I do not think that there is any improvement needed in Microsoft OneDrive for Business because a lot of features are already provided in the package that we have purchased, and we do not have anything that would be improved as of now. Speed-wise, Microsoft OneDrive for Business is very fast. Sometimes I think the auto-save feature of the things that we edit should also work in offline mode for some time, because once we get disconnected, I sometimes feel that the Excel or the Word document is trying to connect to Microsoft OneDrive for Business and trying to save it, but somehow the sessions expire. I sometimes want this to not happen. It can reconnect to the server when connection is up, but I can still work on the document.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"M-Files licence model is very flexible. You have the choice of Named User, Concurrent, or SaaS. This gives the business so much room and flexibility to implement new projects whilst maintaining costs and maximizing production."
"Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract."
"Image management is great since the search is simple, and accessing images with labels is easy."
"It helps you keep organized."
"The feature that I have found the most valuable is that Microsoft OneDrive works with any Enterprise Cloud Solutions Office app. You can edit a document on the cloud, share documents with your colleagues, and monitor changes. You can access your work almost anywhere. You can also sync Microsoft OneDrive with your workstation so that whatever you are working on gets automatically backed up to the cloud at regular intervals. So even if your system crashes, you still have a copy of your documents in the cloud, which I found very useful."
"The stability of Microsoft OneDrive is very good, it is reliable."
"The best thing about Microsoft OneDrive for Business is its shared part—for Microsoft OneDrive for Business, we can share folder labels as well as specific files, which is the best feature that I would recommend."
"We have the Microsoft Office 365 solution and OneDrive is one of the products included."
"Ability to share documents."
"Being able to use OneDrive as a mapped drive in Windows Explorer is the most valuable feature. Rather than using OneDrive on a browser, you can also open up the Windows Explorer and I can see the file structure in the normal format."
 

Cons

"The integration with other products needs to be improved."
"Technical support is probably the weakest part. We had a number of authentication issues and support has been very slow to respond and get us solutions."
"The initial setup is not easy."
"They were terrible for support after COVID hit."
"If I want to pick out certain criteria of pictures, Google enables me to do that whereas OneDrive is a bit sort of flaky."
"It takes too long for OneDrive to synchronize various applications, especially when you are saving office data. It also requires too much bandwidth."
"I believe Microsoft OneDrive could be enhanced with a better user interface."
"It has problems if you want to store big files; this problem is not present in Google Drive or Dropbox."
"The solution has sub-folders, which are visible to various team members. If you want to ensure the information is private, you would need to have a certain level of seniority in the office."
"The online application is quite limited, for this and other Office offerings."
 

Pricing and Cost Advice

"They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive."
"We pay a lot for the Enterprise version, but it is a premium service."
"The price of Microsoft OneDrive is reasonable and compatible with competitors."
"This is a pricy solution, given that we are only using it at 50% capacity."
"Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."
"The licensing is expensive and on a yearly basis."
"Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."
"It is free if you are using Office 365, and you get a terabyte of storage with your account."
"OneDrive comes with Microsoft 365 so it is just an added part of that package."
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Top Industries

By visitors reading reviews
Comms Service Provider
10%
Construction Company
8%
Financial Services Firm
7%
Government
7%
Outsourcing Company
12%
Financial Services Firm
8%
Manufacturing Company
8%
Construction Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business10
Midsize Enterprise9
Large Enterprise18
 

Questions from the Community

Ask a question
Earn 20 points
What needs improvement with Microsoft OneDrive?
Microsoft OneDrive for Business is very good and I do not think it needs to improve on anything. I believe this is a very good product.
What is your primary use case for Microsoft OneDrive?
My main use case for Microsoft OneDrive for Business is to save files to my PC and to sync files so I can access them from different laptops. I experienced a scenario where I had issues with my cur...
What is your experience regarding pricing and costs for Microsoft OneDrive?
My experience with pricing, setup cost, and licensing has been very great for the past seven years.
 

Also Known As

No data available
MS OneDrive
 

Overview

 

Sample Customers

Crowe UK, Stearns Bank, Head Energy, OMV, TK Elevator
Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts
Find out what your peers are saying about Hyland, Box, Conga and others in Document Management Software. Updated: October 2026.
920,769 professionals have used our research since 2012.