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M-Files vs Microsoft OneDrive for Business comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

M-Files
Average Rating
9.0
Number of Reviews
2
Ranking in other categories
Document Management Software (12th)
Microsoft OneDrive for Busi...
Average Rating
8.4
Reviews Sentiment
4.9
Number of Reviews
38
Ranking in other categories
Content Collaboration Platforms (4th)
 

Mindshare comparison

M-Files and Microsoft OneDrive for Business aren’t in the same category and serve different purposes. M-Files is designed for Document Management Software and holds a mindshare of 3.7%, down 8.7% compared to last year.
Microsoft OneDrive for Business, on the other hand, focuses on Content Collaboration Platforms, holds 6.2% mindshare, down 9.5% since last year.
Document Management Software Mindshare Distribution
ProductMindshare (%)
M-Files3.7%
Alfresco9.5%
OpenText Content Manager6.1%
Other80.7%
Document Management Software
Content Collaboration Platforms Mindshare Distribution
ProductMindshare (%)
Microsoft OneDrive for Business6.2%
Office 3658.2%
Dropbox Business - Enterprise7.7%
Other77.9%
Content Collaboration Platforms
 

Featured Reviews

LN
Director of IT at JH Kelly
Good workflows, and it is easy to use with a dashboard that improves contract visibility
My advice for anybody who is looking into implementing this product is to do a pilot first. After you do your research, do an actual pilot before you commit because everyone has nuances and you might find out that it is not what you want, or that it doesn't really do what you think it's going to do. It is not the simplest product to use but because of the robustness of its feature set in the ability with the workflows, and the APIs, to do just about anything you can imagine with it, that's very valuable. I wish it was a little easier to use because we have to spend more time than I'd like with new users, teaching them how it works. We try to hide all that from them but the setup time to get everything the way we wanted was probably two months. That is two months in one resource working on it half time a week, but it just took a lot of work to get the metadata set up, to get the workflows set up, and to get all the documents added to the repository. Now we've got versioning and we know where everything's at, the dashboard is great, but don't assume when they tell you that you'll be up and running in two weeks, that that is the truth. It takes much longer than you think. I would rate this solution an eight out of ten.
PramodChaudharyDarwha - PeerSpot reviewer
Manager at TCS
Collaborative work has transformed team retrospectives and now saves us major planning time
I do not think that there is any improvement needed in Microsoft OneDrive for Business because a lot of features are already provided in the package that we have purchased, and we do not have anything that would be improved as of now. Speed-wise, Microsoft OneDrive for Business is very fast. Sometimes I think the auto-save feature of the things that we edit should also work in offline mode for some time, because once we get disconnected, I sometimes feel that the Excel or the Word document is trying to connect to Microsoft OneDrive for Business and trying to save it, but somehow the sessions expire. I sometimes want this to not happen. It can reconnect to the server when connection is up, but I can still work on the document.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"M-Files licence model is very flexible. You have the choice of Named User, Concurrent, or SaaS. This gives the business so much room and flexibility to implement new projects whilst maintaining costs and maximizing production."
"Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract."
"I recommend Microsoft OneDrive to others because everyone in my office uses it, the Microsoft products are in my environment, we use Microsoft, and all my customers use Microsoft, many people use Microsoft, and it is a universal tool, which is what other options may lack."
"It is well integrated with other Microsoft products."
"This product helps me a lot, together with latest version of Office 365, to collaborate a little bit more instead of sending huge attachments via email to 10 colleagues etc."
"Scalability is good just because it is a cloud-based product."
"It helps you keep organized."
"The best thing about Microsoft OneDrive for Business is its shared part—for Microsoft OneDrive for Business, we can share folder labels as well as specific files, which is the best feature that I would recommend."
"They have support for integration with a lot of tools."
"My advice to others is that since Microsoft OneDrive for Business is portable, you can access it anywhere from any devices if you have an account with Microsoft."
 

Cons

"Technical support is probably the weakest part. We had a number of authentication issues and support has been very slow to respond and get us solutions."
"The integration with other products needs to be improved."
"However, sometimes when we work on PowerPoint or large Word documents, there is a chance that the document gets rolled back to a previous version, and you lose your work."
"The maintenance required for Microsoft OneDrive for Business is okay, but I find it resource-intensive and not very user-friendly."
"When referring to the beginning, I mean more than 10 years ago; we used to have problems with losing connections and files due to synchronization issues between the local and cloud file systems, and there were also numerous problems when using Mac."
"OneDrive is a bit behind competing products like Dropbox and Box."
"Support has not been the same since the beginning of COVID lockdowns."
"If you are using it strictly for your local machines — as a sole backup — it is not a good idea."
"An increase in the capacity of storage in the free version would be nice."
"It takes too long for OneDrive to synchronize various applications, especially when you are saving office data. It also requires too much bandwidth."
 

Pricing and Cost Advice

"They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive."
"The licensing is expensive and on a yearly basis."
"The price of Microsoft OneDrive is reasonable and compatible with competitors."
"OneDrive comes with Microsoft 365 so it is just an added part of that package."
"Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."
"It is free if you are using Office 365, and you get a terabyte of storage with your account."
"This is a pricy solution, given that we are only using it at 50% capacity."
"Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."
"We pay a lot for the Enterprise version, but it is a premium service."
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Top Industries

By visitors reading reviews
Comms Service Provider
9%
Computer Software Company
8%
Construction Company
8%
Financial Services Firm
7%
Construction Company
9%
Manufacturing Company
9%
Financial Services Firm
9%
Outsourcing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business10
Midsize Enterprise9
Large Enterprise18
 

Questions from the Community

Ask a question
Earn 20 points
What needs improvement with Microsoft OneDrive?
Microsoft OneDrive for Business has been a solid platform, but sometimes when dealing with larger files or folders, synchronization is not as perfect or as real-time as it could be. The user interf...
What is your primary use case for Microsoft OneDrive?
Our main use case for Microsoft OneDrive for Business is storing documents as a centralized storage system where we keep all our project documents so that everyone can access it from different team...
What is your experience regarding pricing and costs for Microsoft OneDrive?
For setup cost, sometimes we get licensing and price assistance. They help us in every way, and the setup is really simple. For pricing, sometimes we have offers, so I feel that it is good enough, ...
 

Also Known As

No data available
MS OneDrive
 

Overview

 

Sample Customers

Crowe UK, Stearns Bank, Head Energy, OMV, TK Elevator
Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts
Find out what your peers are saying about Hyland, Conga, SS&C Technologies and others in Document Management Software. Updated: July 2026.
908,858 professionals have used our research since 2012.