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M-Files vs Microsoft OneDrive for Business comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

M-Files
Average Rating
9.0
Number of Reviews
2
Ranking in other categories
Document Management Software (12th)
Microsoft OneDrive for Busi...
Average Rating
8.4
Reviews Sentiment
4.7
Number of Reviews
37
Ranking in other categories
Content Collaboration Platforms (4th)
 

Mindshare comparison

M-Files and Microsoft OneDrive for Business aren’t in the same category and serve different purposes. M-Files is designed for Document Management Software and holds a mindshare of 3.9%, down 9.1% compared to last year.
Microsoft OneDrive for Business, on the other hand, focuses on Content Collaboration Platforms, holds 6.2% mindshare, down 9.8% since last year.
Document Management Software Mindshare Distribution
ProductMindshare (%)
M-Files3.9%
Alfresco9.9%
OpenText Content Manager6.4%
Other79.8%
Document Management Software
Content Collaboration Platforms Mindshare Distribution
ProductMindshare (%)
Microsoft OneDrive for Business6.2%
Office 3658.5%
Google Workspace7.9%
Other77.4%
Content Collaboration Platforms
 

Featured Reviews

LN
Director of IT at JH Kelly
Good workflows, and it is easy to use with a dashboard that improves contract visibility
My advice for anybody who is looking into implementing this product is to do a pilot first. After you do your research, do an actual pilot before you commit because everyone has nuances and you might find out that it is not what you want, or that it doesn't really do what you think it's going to do. It is not the simplest product to use but because of the robustness of its feature set in the ability with the workflows, and the APIs, to do just about anything you can imagine with it, that's very valuable. I wish it was a little easier to use because we have to spend more time than I'd like with new users, teaching them how it works. We try to hide all that from them but the setup time to get everything the way we wanted was probably two months. That is two months in one resource working on it half time a week, but it just took a lot of work to get the metadata set up, to get the workflows set up, and to get all the documents added to the repository. Now we've got versioning and we know where everything's at, the dashboard is great, but don't assume when they tell you that you'll be up and running in two weeks, that that is the truth. It takes much longer than you think. I would rate this solution an eight out of ten.
PramodChaudharyDarwha - PeerSpot reviewer
Manager at tcs
Collaborative work has transformed team retrospectives and now saves us major planning time
I do not think that there is any improvement needed in Microsoft OneDrive for Business because a lot of features are already provided in the package that we have purchased, and we do not have anything that would be improved as of now. Speed-wise, Microsoft OneDrive for Business is very fast. Sometimes I think the auto-save feature of the things that we edit should also work in offline mode for some time, because once we get disconnected, I sometimes feel that the Excel or the Word document is trying to connect to Microsoft OneDrive for Business and trying to save it, but somehow the sessions expire. I sometimes want this to not happen. It can reconnect to the server when connection is up, but I can still work on the document.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Using M-Files means anybody on the executive team to go in and immediately look at a dashboard and know the status of a contract."
"M-Files licence model is very flexible. You have the choice of Named User, Concurrent, or SaaS. This gives the business so much room and flexibility to implement new projects whilst maintaining costs and maximizing production."
"Some of the best features of Microsoft OneDrive for Business are the ability to ensure automatic saving, as I've been in IT for over thirty years and have seen plenty of times when people forgot to hit file save and lost data, and having this automatically saved constantly is a very nice feature set."
"Ability to share documents."
"I recommend Microsoft OneDrive to others because everyone in my office uses it, the Microsoft products are in my environment, we use Microsoft, and all my customers use Microsoft, many people use Microsoft, and it is a universal tool, which is what other options may lack."
"With this solution, the sharing of documents is very easy to do and there's a lot of collaboration you can do with your colleagues."
"Scalability is good just because it is a cloud-based product."
"It is good as a central hub for the storage of documents and sharing among team members."
"Some of the best features I appreciate most about Microsoft OneDrive are the simplicity to map different kinds of SharePoint files that are stored in the cloud."
"It is free if you use Microsoft Office 365."
 

Cons

"The integration with other products needs to be improved."
"Technical support is probably the weakest part. We had a number of authentication issues and support has been very slow to respond and get us solutions."
"Microsoft OneDrive for Business has been a solid platform, but sometimes when dealing with larger files or folders, synchronization is not as perfect or as real-time as it could be."
"It takes too long for OneDrive to synchronize various applications, especially when you are saving office data. It also requires too much bandwidth."
"The initial setup is a bit clunky."
"The security is not as flexible as it is with Dropbox, which means that we can't share our OneDrive files."
"The website could be improved. Sometimes I try to login and the website has issues, I can't retrieve my documents."
"SharePoint is useless."
"One of the things that I find to be challenging about Microsoft OneDrive for Business, specifically working with Windows eleven, is that it automatically tries to sync up accounts."
"Microsoft tech support is terrible — everyone knows that."
 

Pricing and Cost Advice

"They have an Optical Character Scanning module but we didn't buy it because it's ridiculously expensive."
"OneDrive comes with Microsoft 365 so it is just an added part of that package."
"The licensing is expensive and on a yearly basis."
"Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."
"The price of Microsoft OneDrive is reasonable and compatible with competitors."
"This is a pricy solution, given that we are only using it at 50% capacity."
"Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."
"It is free if you are using Office 365, and you get a terabyte of storage with your account."
"We pay a lot for the Enterprise version, but it is a premium service."
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Top Industries

By visitors reading reviews
Construction Company
9%
Comms Service Provider
8%
Government
7%
Computer Software Company
7%
Financial Services Firm
9%
Manufacturing Company
9%
Construction Company
8%
Computer Software Company
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business10
Midsize Enterprise9
Large Enterprise17
 

Questions from the Community

Ask a question
Earn 20 points
What needs improvement with Microsoft OneDrive?
For Microsoft OneDrive for Business, something which would really be helpful is something which would help with Outlook email automation. There is no automation platform currently available for Mic...
What is your primary use case for Microsoft OneDrive?
Microsoft OneDrive for Business is used for storage of documents, spreadsheets, and I also use it for creation of landing pages which is internal rather largely for event broadcast internally. We u...
What is your experience regarding pricing and costs for Microsoft OneDrive?
I don't know the pricing for Microsoft OneDrive as I am just an end user. In my company, another person manages this, so I don't have access to pricing information.
 

Also Known As

No data available
MS OneDrive
 

Overview

 

Sample Customers

Crowe UK, Stearns Bank, Head Energy, OMV, TK Elevator
Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts
Find out what your peers are saying about Hyland, Conga, SS&C Technologies and others in Document Management Software. Updated: June 2026.
900,747 professionals have used our research since 2012.