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Microsoft Exchange vs Proofpoint Intelligent Compliance Platform comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Exchange
Ranking in File Archiving
3rd
Average Rating
8.4
Reviews Sentiment
6.6
Number of Reviews
94
Ranking in other categories
Email Applications (3rd), Wireless Email (2nd)
Proofpoint Intelligent Com...
Ranking in File Archiving
6th
Average Rating
8.0
Reviews Sentiment
5.5
Number of Reviews
1
Ranking in other categories
Email Archiving (5th), eDiscovery (9th), Compliance Management (12th)
 

Mindshare comparison

As of August 2025, in the File Archiving category, the mindshare of Microsoft Exchange is 6.8%, down from 11.0% compared to the previous year. The mindshare of Proofpoint Intelligent Compliance Platform is 2.8%, up from 2.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
File Archiving Market Share Distribution
ProductMarket Share (%)
Microsoft Exchange6.8%
Proofpoint Intelligent Compliance Platform2.8%
Other90.4%
File Archiving
 

Featured Reviews

Harry Murdani - PeerSpot reviewer
Helps with email services and communication with internal and external contacts
Everything is useful. The only useful thing Microsoft Exchange could do is give us more of a discount on pricing because it's so expensive. Regarding the calendaring functions of Exchange, there is a problem when scheduling an event for the whole day. When you click the whole day event, the scheduling doesn't really work. For example, if I schedule a meeting with you and block your whole day, instead of just putting a time from morning to afternoon, other people can still block your time, which results in double booking. It's kind of a bug that allows people to double-book. So, the scheduling isn't working properly yet. We also faced challenges with backup services. You need to use a third-party backup solution to back up the whole Exchange server properly. You can't use the native Windows backup services. It's like they're forcing me to buy another product, which means additional costs. The backup solution and the double booking issues. If Microsoft Exchange can fix these two things, then it will be very good.
Anita Brüggemann - PeerSpot reviewer
Effectively reduces spam and malicious emails with reliable detection capabilities
It would be helpful to make it easier for end users to filter and see items in the quarantine within the Proofpoint Intelligent Compliance Platform. As an admin, I believe it would be sensible if end users could also see the quarantine folder in the Proofpoint Intelligent Compliance Platform so they can create their own rules. The reports are all predefined, and I cannot create custom reports, so I am not fully satisfied with their visibility. I would appreciate the ability to generate my own reports.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Microsoft Exchange is comparable to the Outlook client. Both are Microsoft products, and most people are familiar with Outlook. This is why the best feature of Microsoft Exchange is the ease of use. It is more compatible with the client software, especially for Microsoft Outlook. There are a lot of features available that are required for businesses users."
"It gives me benefit in terms of integration with other services such as SharePoint, Microsoft Teams, and OneDrive. It makes my work much easier."
"The product can scale."
"Microsoft Exchange is stable."
"Microsoft Exchange is a user-friendly product that is easy to manage and configure."
"Provides unlimited storage for our mailbox."
"Exchange's best feature is single sign-on access using the Microsoft Identity framework."
"The most used feature of Microsoft Exchange is the email capability, especially since it integrates with the calendar."
"Our experience with the platform has been positive as it has maintained consistent control over spam and malware threats."
 

Cons

"In terms of configuring the product, that's definitely an area in which they can make some improvements on."
"An area for improvement would be the convenience of working with Azure services from Exchange on-premise installations."
"In terms of probability, every now and then there are changes coming and going. The changes are not that frequent because every month they got updates back, so that is an issue."
"For new users, it might take them some time to get used to the product."
"The main problem with Microsoft products is that we're constantly required to install patches and fixes."
"The support needs to be more knowledgeable."
"There can be occasional challenges during the product's implementation phase, making it an area where improvements are needed."
"Currently, its administration is too cumbersome. It's unwieldy. It's slow. It consumes too many resources. Configuration needs to be much more streamlined and administratively automated."
"The Proofpoint Intelligent Compliance Platform does not provide features that help reduce manual efforts, so additional human resources are still required to manage security."
 

Pricing and Cost Advice

"Its price is very affordable, and basically, it is the standard of the industry. We have the Exchange 365 subscription, which includes the usage of Exchange Online. I don't know the specific cost, but it is the retail price of Microsoft 365 E3 licenses. Microsoft's licensing is not very easy to understand. Microsoft changes rules every other day, which makes it difficult for us to understand the licensing not only for Exchange but also for other products. It can sometimes be really complex to understand what you need to have in order to comply with Microsoft licensing."
"Since my company is on Microsoft Cloud, we pay for the licenses per user. Compared to volume licensing, I would say the present licensing cost is not expensive."
"It's a little bit expensive."
"I don't have enough information about the licensing costs of Microsoft Exchange, but I do know that you need two types of licenses to run it. You need the product key and the client access key to activate Microsoft Exchange. This means that apart from the standard Microsoft Exchange licensing fees, you have to pay additional costs."
"Microsoft Exchange is a very well-priced solution."
"The platform has a reasonable price."
"The product is quite cheap."
"Its price is fair."
Information not available
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Top Industries

By visitors reading reviews
Computer Software Company
13%
Government
9%
Comms Service Provider
9%
Manufacturing Company
8%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business41
Midsize Enterprise27
Large Enterprise35
No data available
 

Questions from the Community

How does Zimbra Collaboration compare with Microsoft Exchange?
Zimbra is a free, open source collaborative software suite. The features I like best are the ease of integration and the email, calendar, and collaboration server with web interface. In addition, I...
What do you like most about Microsoft Exchange?
The initial setup was straightforward and fast.
What is your experience regarding pricing and costs for Microsoft Exchange?
Microsoft Exchange is costly, and its licensing model can be expensive over time as more users require licenses.
What needs improvement with Proofpoint Intelligent Compliance Platform?
It would be helpful to make it easier for end users to filter and see items in the quarantine within the Proofpoint Intelligent Compliance Platform. As an admin, I believe it would be sensible if e...
What is your primary use case for Proofpoint Intelligent Compliance Platform?
We use the Proofpoint Intelligent Compliance Platform because it has a good ability to detect viruses and malicious emails, and it collects a lot of spam emails. Since we use this platform, the spa...
What advice do you have for others considering Proofpoint Intelligent Compliance Platform?
It is a cloud-based deployment of the Proofpoint Intelligent Compliance Platform. We worked with an internet provider, who is also a security provider, and it took one day to deploy it on the cloud...
 

Comparisons

 

Also Known As

Exchange, MS Exchange
Proofpoint e-discovery and Analytics, Proofpoint Enterprise Archive
 

Overview

 

Sample Customers

Paderborn-Lippstadt Airport, Scitec Nutrition, British Airways, InnoGames, Osteology Foundation, Franz Haniel & Cie. GmbH, NTC Contracting
The Guardian Life Insurance Company of America
Find out what your peers are saying about Commvault, Veritas, Microsoft and others in File Archiving. Updated: August 2025.
866,088 professionals have used our research since 2012.