Microsoft Office SharePoint Server vs OpenText Content Management comparison

Microsoft Office SharePoint Server vs. OpenText Content Management

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

5th

Average Rating

7.8

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

OpenText Content Management

Ranking in Content Collaboration Platforms

12th

Average Rating

8.0

Reviews Sentiment

6.6

Number of Reviews

Ranking in other categories

Enterprise Content Management (5th)

Mindshare comparison

As of March 2026, in the Content Collaboration Platforms category, the mindshare of Microsoft Office SharePoint Server is 3.6%, down from 8.8% compared to the previous year. The mindshare of OpenText Content Management is 3.0%, up from 1.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Microsoft Office SharePoint Server	3.6%
OpenText Content Management	3.0%
Other	93.4%

Content Collaboration Platforms

Featured Reviews

Daniel Giacomelli

Security and Compliance at a outsourcing company with 1,001-5,000 employees

Has transformed how I manage documents through metadata and automation while enabling structured collaboration

Microsoft should restore some functionalities from older versions of Microsoft Office SharePoint Server 2003 and 2010. Specifically, bringing back something similar to SharePoint Designer would be beneficial. SharePoint Designer was both advantageous and challenging - developers found it limiting and preferred Visual Studio, while non-developers struggled to use it effectively. A new tool for configuring webpage design and development for content pages would be valuable. The current system is too basic. While integration of filtered lists and libraries is possible, it requires knowledge of Python or jQuery. A WYSIWYG editor would be preferable to requiring programming knowledge or Visual Studio.

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Alejandro Stromer

Director Consulting SAP OpenText en Entelgy at DCL Consultores EIM SL

Has provided deep integration with business applications and supported full content lifecycle management

OpenText Content Management has a feature that is unique in the market, which is the deep integration with leading applications, allowing reflection of the connections between different processes and objects in applications such as SAP, SuccessFactors, or Salesforce, visible inside the document management application. Without connecting to the leading application, for example SAP, you can navigate between all documentation, having a full 360-degree view of all information related to the process. This means that when you create some action regarding an object that has a connected document in the content management system, you can automatically see additional information connected, managed and controlled by the leading application, with automatic reflection in the document management system. This is a unique advantage that OpenText Content Management has, which is not found in the market. Another unique feature is the integration with Office 365, where you can work with different folders or binders in the document management system and connect to Teams in a simple way, making all this information available in the Teams you are working with. Digital Asset Management is a big part of the content management solution within OpenText Content Management, allowing full integration of all documentation, pictures, plans, and technical documentation if you have asset management inside SAP. It connects similarly to other modules of SAP but includes a special feature for asset management from a technical point of view and connects with the engineering department, providing the full life cycle from development through deployment to maintenance. This means you have the full life cycle from the beginning when you define the solution, construct it, and finally transfer it to maintenance to keep all information updated easily, avoiding risks and ensuring access to accurate information at the right moment.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Ability to collaborate with others in one location."

"From my partner perspective, the best advantages of Microsoft Office SharePoint Server are that it's easy to use, and we can easily communicate, share documents, and assign permissions to specific people."

"The solution's most valuable features is its document management. It allows sharing with external users and integrates well with Office apps and Microsoft Flow."

"Some of the best features with Microsoft Office SharePoint Server are that it is easy to use, security is easy, and it's all integrated into the university's security systems."

"The forms aspect of the solution, for example, the creation of surveys, is its most valuable aspect."

"The most valuable features for us are their document management list and hybrid forms. and We also use third party ad-dons to achieve workflows and other recent apps."

"The Microsoft Office SharePoint Server is a main feature of Microsoft, and I use it for everything I share inside the organization and outside the organization; it's easy to use, easy to share, and easy to manage all SharePoint services."

"Enhanced user access management features fully integrated with Active Directory allowed us to gain the trust of the users and they use SharePoint to store and share all company digital content created by them."

More Microsoft Office SharePoint Server pros

"The solution's automatic document numbering, state management, and process flow are very useful features to go through the full cycle of the document."

"The integration of a document management platform with many other applications, e.g. SAP, SuccessFactors, Salesforce, SharePoint, etc."

"Most of our customers are very fond of the upgraded smart user interface."

"OpenText Extended ECM's most valuable features include permissions and security models. I also like the tool's ability to add metadata and use it to categorize information."

"An SAP user can store documents directly into OpenText without a connector."

"OpenText Content Management has a feature that is unique in the market, which is the deep integration with leading applications, allowing reflection of the connections between different processes and objects in applications such as SAP, SuccessFactors, or Salesforce, visible inside the document management application."

"The tool's most valuable features are document storage, security, and compliance."

"We use Core Share to share documents with external auditors or with vendors, and that prevents them from being able to get into the whole system. It is useful."

Cons

"I think these tools do a pretty good job. There is only one area of improvement. Maybe Microsoft can invest a little bit more into the ease at which integration can be done with other third party applications."

"This solution is not very stable. It is useful to arrange data but it's not the best for big data. Sometimes we have issues with our reports as a result."

"Probably because I may not have extensively used the advanced search, the search option can sometimes get a little difficult to find out what exactly you're looking for."

"The user interface needs improvement because there is a lot of stuff in there. I use five to eight navigation buttons. It should be more user-friendly. Frequently used menu items should be arranged in a proper way. That would be helpful."

"The product could be improved by accommodating different technologies, particularly integration."

"The areas around security, such as protection, need to be included."

"The GUI is outdated."

"Making it more intuitive could help teams adopt it faster and use it more effectively by being more user-friendly."

More Microsoft Office SharePoint Server cons

"The annotation tool needs improvement. In other tools, such as Hyland OnBase, you can easily do annotation. You can easily merge documents. You can easily compare documents, whereas with OpenText, it seems to be a challenge."

"The solution's performance, stability, and consistency could be improved."

"I have not used it enough to start running into issues. Some of my technical guys could name a couple of things, but in terms of support, we did have challenges getting good responses from them."

"OpenText Extended ECM's user interface could be improved."

"The initial setup can get really complicated, and it takes time."

"The solution should work better with partners and be more developer-friendly."

"The tool's documentation is not proper and has missing information like steps."

"A few years ago, it would have rated as a ten, but there was a shift to a new support platform that led to significant issues."

Pricing and Cost Advice

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"Both Open Text ECM and IBM File share are expensive."

"The tool's pricing is confusing to the end customer."

"The licensing is not that complex for the core products, but it becomes more complicated for some additional modules."

"The pricing is costly. It's costly to integrate with Office 365 and to go back and forth with the sales team."

"The total cost of the product will vary on the capabilities required"

"OpenText Extended ECM is an expensive solution."

"The solution is expensive."

"OpenText Extended ECM's pricing and licensing are aggressive and confusing for the end customer."

More OpenText Content Management pricing and cost advice

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Top Industries

By visitors reading reviews

Computer Software Company

10%

Comms Service Provider

Financial Services Firm

Marketing Services Firm

Government

12%

Manufacturing Company

11%

Financial Services Firm

10%

Energy/Utilities Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	4
Large Enterprise	11

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

I am not aware of the pricing, so I cannot say if the solution is expensive or quite affordable.

What needs improvement with Microsoft Office SharePoint Server?

My expectation when I start using a Microsoft product is that it would be easy to incorporate diagrams and such from other Microsoft Office products. Incorporating a diagram I've embedded in a slid...

What is your primary use case for Microsoft Office SharePoint Server?

I produce content about the work I'm doing inside the company, making information about IT architecture, work processes within IT architecture, and security reviews of applications or infrastructur...

What is your experience regarding pricing and costs for OpenText Content Suite Platform?

OpenText Content Management has changed the licensing concept to one license that includes all features. Although this may make the final license price a little higher in the market, considering al...

What needs improvement with OpenText Content Suite Platform?

There are some areas in OpenText Content Management that could be improved, particularly regarding the way you define and extend the solution with different metadata. Another important aspect is th...

What is your primary use case for OpenText Content Suite Platform?

We are partners of OpenText Content Management in the area of content management and in another area of SAP solutions, with OpenText Content Management solution related to SAP platforms.

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Alfresco vs OpenText Content Management

Compared 13% of the time

SharePoint vs OpenText Content Management

Compared 11% of the time

Hyland OnBase vs OpenText Content Management

Compared 9% of the time

IBM FileNet vs OpenText Content Management

Compared 9% of the time

OpenText Documentum Content Management vs OpenText Content Management

Compared 6% of the time

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Product Reports

Microsoft Office SharePoint Server

Download Microsoft Office SharePoint Server product report

Microsoft Office SharePoint Server report

OpenText Content Management

Download OpenText Content Management product report

Also Known As

Office SharePoint Server, MS Office SharePoint Server

OpenText Content Suite Platform, OpenText Core Share

Overview

Microsoft Office SharePoint Server (MOSS) is a Microsoft software portal based on the ASP.NET framework. MOSS facilitates file sharing and collaboration, social networking, Web databases and Web publishing. It is hosted by Microsoft Windows Server and is accessible through Microsoft Office or the Web.

Microsoft

OpenText Content Management offers seamless document storage and advanced search features. Ideal for organizations needing integration with SAP and other applications, it enhances workflows while ensuring security and compliance across multiple platforms.

OpenText Content Management stands out with its advanced integration capabilities, allowing seamless connectivity with SAP and other applications. Its enhanced security and permission systems safeguard information, vital for industries like banking, utilities, and oil & gas. Metadata categorization and customizable workflows aid in managing complex document lifecycles. Although improvements in visibility and integration with external tools are needed, the platform provides powerful collaboration tools, enhancing productivity. Users leverage document retention and WebReports features to ensure compliance. Challenges with support, performance during peak times, and architecture complexity are noted. Automation features and analytics require enhancement, alongside more user-friendly SmartUI and record management functionalities.

What key features define OpenText Content Management?

Powerful Search Functionality: Delivers rapid, accurate search results across content repositories.
Extensive Integration: Seamlessly integrates with SAP and other applications for enhanced workflow management.
Enhanced Security Systems: Advanced security measures and permission systems protect sensitive data.
Metadata for Document Categorization: Organizes documents efficiently with metadata tagging.
Customizable Workflows: Adaptable workflow options cater to diverse organizational needs.
Collaboration Tools: Boosts team productivity through efficient document management and tagging capabilities.
WebReports and Retention: Offers robust reporting and records retention to maintain compliance.

What benefits and ROI can users expect?

Improved Productivity: Streamlined collaboration tools enhance team efficiency.
Regulatory Compliance: Comprehensive retention management ensures adherence to policies.
Enhanced Security: Advanced protective measures secure critical information.
Seamless Integration: Consolidates data flow and operational processes.
Efficient Document Management: Lifecycle management improves organization and retrieval time.

OpenText Content Management is widely utilized in sectors such as banking, utilities, and oil & gas. It is implemented to manage software development projects, engineering documents, and workflow automation. Organizations leverage OpenText Extended ECM for document lifecycle management, post-project archiving, and records retention. Integration with platforms like ServiceNow allows efficient handling of document management across global operations, supporting information governance, tax return compilation, and capital projects.

OpenText

Sample Customers

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

ATCO Australia, MSIG Asia, Orica, Salt River Project

Microsoft Office SharePoint Server vs. OpenText Content Management