Microsoft OneDrive vs OpenText Content Management comparison

Microsoft and OpenText are both solutions in the Content Collaboration Platforms category. Microsoft is ranked #11, while OpenText is ranked #12 with an average rating of 7.7. Microsoft holds a 9.8% mindshare in CCP, compared to OpenText’s 1.3% mindshare. Additionally, 90% of Microsoft users are willing to recommend the solution, compared to 96% of OpenText users who would recommend it.

Microsoft OneDrive

Read 19 Microsoft OneDrive reviews

1,668 Views
371 Comparison Views

90% willing to recommend

OpenText Content Management

Read 21 OpenText Content Management reviews

201 Views
77 Comparison Views

96% willing to recommend

Microsoft OneDrive

OpenText Content Management

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Executive SummaryUpdated on Jun 19, 2025

Microsoft OneDrive and OpenText Content Management are competing products in digital storage and document management. Microsoft OneDrive often has an advantage in terms of cost and usability, while OpenText Content Management is favored for its robust enterprise features.

Features: Microsoft OneDrive offers seamless integration with Microsoft 365, efficient file sharing, and real-time collaboration. OpenText Content Management provides extensive document management capabilities, version control, and compliance support.

Room for Improvement: Microsoft OneDrive can improve its feature set for managing complex document workflows, enhance its compliance support, and offer more customization options. OpenText Content Management could focus on simplifying its user interface, reducing its deployment complexity, and offering more competitive pricing packages.

Ease of Deployment and Customer Service: Microsoft OneDrive has a quick deployment process with comprehensive online resources, offering effective support channels. OpenText Content Management is more complex but provides robust customer support with tailor-fitted solutions for specialized deployments.

Pricing and ROI: Microsoft OneDrive offers a more affordable setup cost, providing favorable ROI for businesses seeking basic storage solutions. OpenText Content Management, though more costly, is perceived to deliver higher ROI through its comprehensive platform, appealing to enterprises benefiting from its expansive capabilities.

To learn more, read our detailed Microsoft OneDrive vs. OpenText Content Management Report (Updated: June 2025).

Buyer's Guide

Microsoft OneDrive vs. OpenText Content Management

June 2025

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Helped 859,545 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft OneDrive

Ranking in Content Collaboration Platforms

11th

Average Rating

8.2

Number of Reviews

Ranking in other categories

No ranking in other categories

OpenText Content Management

Ranking in Content Collaboration Platforms

12th

Average Rating

7.8

Reviews Sentiment

6.2

Number of Reviews

Ranking in other categories

Enterprise Content Management (3rd)

Mindshare comparison

As of June 2025, in the Content Collaboration Platforms category, the mindshare of Microsoft OneDrive is 9.8%, down from 13.2% compared to the previous year. The mindshare of OpenText Content Management is 1.3%, up from 1.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms

Featured Reviews

Victor Bayouwa

Owner at VBTECH-IT

I love the backup capabilities and the offline sync

We use OneDrive to share documents throughout the organization and collaborate. It is also used for backups. The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Everything is updated once you connect again. It takes too long for…

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Jaideep MS

Practice Director at a outsourcing company with 51-200 employees

Enables effective document control yet requires better affordability and clarity

I use extended ECM for procurement, sales, engineering documents, and sometimes invoices and accounts payable or receivable The version controls and the business workspace part integrate well with SAP and OpenText, providing granular level control over who accesses the workspace. The seamless…

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The feature that I have found the most valuable is that Microsoft OneDrive works with any Enterprise Cloud Solutions Office app. You can edit a document on the cloud, share documents with your colleagues, and monitor changes. You can access your work almost anywhere. You can also sync Microsoft OneDrive with your workstation so that whatever you are working on gets automatically backed up to the cloud at regular intervals. So even if your system crashes, you still have a copy of your documents in the cloud, which I found very useful."

"Ability to share documents."

"It was extremely easy to setup."

"Scalability is good just because it is a cloud-based product."

"It is free if you use Microsoft Office 365."

"Being able to use OneDrive as a mapped drive in Windows Explorer is the most valuable feature. Rather than using OneDrive on a browser, you can also open up the Windows Explorer and I can see the file structure in the normal format."

"With this solution, the sharing of documents if very easy to do. There's a lot of collaboration you can do with your colleagues."

"It gives you access to important files from virtually anywhere."

More Microsoft OneDrive pros

"The ability to add metadata and use that to categorize information is a valuable feature of OpenText Extended ECM."

"The engineering document management system is one of the most valuable features."

"WebReports has a lot of capabilities that offer good opportunities to customize the applications the way we want to."

"The seamless integration between SAP and OpenText offers a 360-degree view of documents, facilitating a full-text search capability."

"Being able to search is valuable. Its search is pretty powerful. We are able to search for specific text, and it points us to the document that has that text. That is pretty powerful."

"Being able to tag metadata on documents and being able to have different workspaces in there for our documents is valuable. We do loan documents, and different types of documents have different types of retentions. We are able to categorize based on that, and we are able to do tag searching to find what we are looking for."

"Smart Viewing videos are most valuable for the end users. The end users like the look and feel of Smart View. It's similar to SharePoint, with the latest HTML5 features, filters, and everything. It's like online shopping."

"We use Core Share to share documents with external auditors or with vendors, and that prevents them from being able to get into the whole system. It is useful."

Cons

"The area that can be improved is to be able to share easily with folks outside the organization and with folks who don't have an office account. Sometimes, when you send a link, you might have some form of repetition. If you don't know how to share it properly, whoever you are sharing it with will have issues using it. Also, the link that you use to share a document can be made a bit shorter. It doesn't have to be long. Typically, when you want to share a document, it has everything, such as the name of the organization, SharePoint, etc. A short URL will be easier to use, and it will just make life easier, especially because a lot of people are now going mobile. I'm not sure if there's a mobile version of Microsoft OneDrive, similar to Google Drive. If they don't have a mobile app, it would also be nice to have a mobile app because that would help in checking out your documents. It would be easy to check your documents on the go on your phone."

"OneDrive is a bit behind competing products like Dropbox and Box."

"It is not very stable because there are a lot of bugs."

"The user interface could be a little more intuitive."

"There are not enough ways to assign permissions to shared folders and files."

"Microsoft OneDrive could improve because it doesn't support backing up .PST files, which are Outlook data files, and email archives. This is a substantial setback when it comes to Microsoft OneDrive."

"The file structure insight could be made more flexible like for creating more flexible folders."

"It takes too long for OneDrive to synchronize various applications, especially when you are saving office data. It also requires too much bandwidth."

More Microsoft OneDrive cons

"The tool's documentation is not proper and has missing information like steps."

"I have not used it enough to start running into issues. Some of my technical guys could name a couple of things, but in terms of support, we did have challenges getting good responses from them."

"A dashboard with information would be nice to see."

"More out-of-the-box automation features should be added to OpenText Extended ECM."

"We had some issues with scalability in the production. So, I would rate it a five out of ten."

"The initial setup can get really complicated, and it takes time."

"The solution should work better with partners and be more developer-friendly."

"There are no additional features that I would like to see. I am pretty happy with it, but their support could be a bit better."

Pricing and Cost Advice

"This is a pricy solution, given that we are only using it at 50% capacity."

"The licensing is expensive and on a yearly basis."

"Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."

"The price of Microsoft OneDrive is reasonable and compatible with competitors."

"It is free if you are using Office 365, and you get a terabyte of storage with your account."

"OneDrive comes with Microsoft 365 so it is just an added part of that package."

"We pay a lot for the Enterprise version, but it is a premium service."

"Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."

"OpenText Extended ECM is an expensive solution."

"The licensing is not that complex for the core products, but it becomes more complicated for some additional modules."

"OpenText Extended ECM's pricing and licensing are aggressive and confusing for the end customer."

"Both Open Text ECM and IBM File share are expensive."

"The tool's pricing is confusing to the end customer."

"It is a little more expensive than our previous solution, but because of the fact that it has become a rallying point for different groups to come under, it might end up paying off better in the long run by not having seven siloed solutions. Even though this one solution is a little pricey, it might eliminate other ones."

"The pricing is costly. It's costly to integrate with Office 365 and to go back and forth with the sales team."

"The total cost of the product will vary on the capabilities required"

More OpenText Content Management pricing and cost advice

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Top Industries

By visitors reading reviews

Educational Organization

26%

Financial Services Firm

10%

Computer Software Company

Government

14%

Computer Software Company

10%

Financial Services Firm

10%

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

Ask a question

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What do you like most about OpenText Content Suite Platform?

We also have a module on top of the Content Server called WebReports that has been one of the things that helped us facilitate the workflow and give managers good reporting and visibility into wher...

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What is your experience regarding pricing and costs for OpenText Content Suite Platform?

The cost is a significant factor that may deter medium-sized businesses from using OpenText extended ECM.

See all answers

What needs improvement with OpenText Content Suite Platform?

The cost of the product could be improved. Currently, there are certain snags in document viewing, and communication from the pre-sales team is not clear. The expectation from the customer versus t...

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Comparisons

Box vs Microsoft OneDrive

Compared 17% of the time

ShareFile vs Microsoft OneDrive

Compared 17% of the time

Atlassian Confluence vs Microsoft OneDrive

Compared 12% of the time

SharePoint vs Microsoft OneDrive

Compared 11% of the time

More Microsoft OneDrive Competitors

OpenText Documentum Content Management vs OpenText Content Management

Compared 19% of the time

SharePoint vs OpenText Content Management

Compared 18% of the time

IBM FileNet vs OpenText Content Management

Compared 14% of the time

OpenText Content Manager vs OpenText Content Management

Compared 7% of the time

Alfresco vs OpenText Content Management

Compared 6% of the time

More OpenText Content Management Competitors

Product Reports

Buyer's Guide

Microsoft OneDrive

June 2025

Download Microsoft OneDrive product report

Buyer's Guide

OpenText Content Management

May 2025

Download OpenText Content Management product report

Also Known As

MS OneDrive

OpenText Content Suite Platform, OpenText Core Share

Overview

Microsoft OneDrive for Business gives you online storage that works seamlessly with the tools you use every day to create, communicate, and collaborate from your PC/Mac or your iOS, Android, or Windows device.

Microsoft

OpenText Content Management offers seamless document storage and advanced search features. Ideal for organizations needing integration with SAP and other applications, it enhances workflows while ensuring security and compliance across multiple platforms.

OpenText Content Management stands out with its advanced integration capabilities, allowing seamless connectivity with SAP and other applications. Its enhanced security and permission systems safeguard information, vital for industries like banking, utilities, and oil & gas. Metadata categorization and customizable workflows aid in managing complex document lifecycles. Although improvements in visibility and integration with external tools are needed, the platform provides powerful collaboration tools, enhancing productivity. Users leverage document retention and WebReports features to ensure compliance. Challenges with support, performance during peak times, and architecture complexity are noted. Automation features and analytics require enhancement, alongside more user-friendly SmartUI and record management functionalities.

What key features define OpenText Content Management?

Powerful Search Functionality: Delivers rapid, accurate search results across content repositories.
Extensive Integration: Seamlessly integrates with SAP and other applications for enhanced workflow management.
Enhanced Security Systems: Advanced security measures and permission systems protect sensitive data.
Metadata for Document Categorization: Organizes documents efficiently with metadata tagging.
Customizable Workflows: Adaptable workflow options cater to diverse organizational needs.
Collaboration Tools: Boosts team productivity through efficient document management and tagging capabilities.
WebReports and Retention: Offers robust reporting and records retention to maintain compliance.

What benefits and ROI can users expect?

Improved Productivity: Streamlined collaboration tools enhance team efficiency.
Regulatory Compliance: Comprehensive retention management ensures adherence to policies.
Enhanced Security: Advanced protective measures secure critical information.
Seamless Integration: Consolidates data flow and operational processes.
Efficient Document Management: Lifecycle management improves organization and retrieval time.

OpenText Content Management is widely utilized in sectors such as banking, utilities, and oil & gas. It is implemented to manage software development projects, engineering documents, and workflow automation. Organizations leverage OpenText Extended ECM for document lifecycle management, post-project archiving, and records retention. Integration with platforms like ServiceNow allows efficient handling of document management across global operations, supporting information governance, tax return compilation, and capital projects.

OpenText

Sample Customers

Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts

ATCO Australia, MSIG Asia, Orica, Salt River Project

Buyer's Guide

Microsoft OneDrive vs. OpenText Content Management

June 2025

Free Report: Microsoft OneDrive vs. OpenText Content Management

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