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Sharepoint 2016 Standard Reviews

Vendor: Cognosys Inc Hardened Images
4.4 out of 5
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What is Sharepoint 2016 Standard?

SharePoint 2016 Standard offers a versatile platform for seamless collaboration and document management. With its role-based access, secure file sharing, and AI adaptability, it helps organizations enhance productivity and support robust business processes, despite its integration challenges.

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Buyer's Guide
Enterprise Content Management
March 2026
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Sharepoint 2016 Standard mindshare

As of March 2026, the mindshare of Sharepoint 2016 Standard in the Enterprise Content Management category stands at 0.3%, according to calculations based on PeerSpot user engagement data.
Enterprise Content Management Mindshare Distribution
ProductMindshare (%)
Sharepoint 2016 Standard0.3%
SharePoint11.6%
OpenText Content Management8.0%
Other80.1%
Enterprise Content Management
 
 
Key learnings from peers
Last updated Mar 22, 2026

Valuable Features

Sharepoint 2016 Standard offers strong integration with Microsoft tools, enhancing collaboration. Role-based access secures data, while intuitive navigation aids use. Document management, version control, and metadata tagging streamline organization and retrieval. Its cloud-based nature ensures accessibility and facilitates easy sharing and workflow automation. Permissions and notifications support secure collaboration. Large data support, encryption, and adaptability improve organizational efficiency. Users appreciate its flexibility and integration capabilities despite the cost.
  • "Sharepoint 2016 Standard has positively impacted my organization because since we had a cyber attack in 2017 and implemented this tool, it has been a secure and easy way to store files and access files for the people who are given permission."
  • "I love the accessibility of Sharepoint 2016 Standard, especially its integration with other Microsoft products like Word, PowerPoint, and Excel, which has enhanced user experience and workflow efficiency."
  • "Sharepoint 2016 Standard has positively impacted my organization by decreasing PO errors by providing real-time live data and saved significant time on re-editing when changes could not be merged due to reduced cross-editability."

Room for Improvement

Sharepoint 2016 Standard needs enhanced integration with Microsoft Office apps and better SAP connectivity. Users face issues with navigation, a non-intuitive interface, and ineffective search functionality. The system's speed and file management also require improvement, as does granting access to external users. Two-factor authentication is cumbersome, and version history is problematic when uploading files. Better differentiation of archived documents and private folder creation is needed. Enhanced modern design compatibility and third-party workflows are essential.
  • "Sharepoint 2016 Standard can be improved because the user interface slows down productivity for our staff at times; it is very slow."
  • "Sharepoint 2016 Standard can be improved, as it is difficult to create a private folder sometimes."
  • "Sharepoint 2016 Standard can be improved by improving navigation."

ROI

Users experienced an ROI from Sharepoint 2016 Standard through decreased purchase order errors, improved collaboration, and faster file access. Time savings exceeded five hours, enabling better decision-making and reducing IT workloads. Unlimited cloud storage decreased reliance on physical memory devices, enhancing security and facilitating document sharing among remote workers. Automation reduced costs significantly, with savings of 25-30% compared to previous systems. Enhanced workflows, like HR onboarding, further increased efficiency across organizations.

Pricing

Sharepoint 2016 Standard's pricing and licensing are perceived as cost-effective and competitive. Enterprise users find it affordable, with cost savings around 25% to 30% compared to previous systems. Many highlight the affordability compared to alternatives and appreciate the pricing model based on person-hours worked. Overall, it is considered favorable for businesses, making it an attractive choice for enterprises evaluating their documentation and collaboration systems.

Popular Use Cases

Organizations primarily utilize Sharepoint 2016 Standard for document management, internal file sharing, and knowledge management as a central repository. It supports secure document collaboration, version control, and workflow automation. Teams employ it for storing and retrieving various documents, real-time reporting, and accessing business-critical data. Additionally, it aids in cross-departmental collaboration, data collection, project management, and enhancing process efficiency while ensuring data security and access control.

Service and Support

Customer support for Sharepoint 2016 Standard is described as highly responsive and proactive, available 24/7. Users find the support active and efficient in addressing any concerns. Some organizations prefer relying on internal expertise rather than using external technical support, suggesting they have adequate resources to handle issues independently. Despite a few not utilizing the support services, the feedback indicates a generally favorable view of its responsiveness and proactivity.

Deployment

Sharepoint 2016 Standard is user-friendly for technical staff, while documentation simplifies setup for non-IT personnel. Many found it cost-effective and affordable. Experiences highlight a straightforward setup process. Each iteration offers enhanced performance, reducing task completion time from weeks to days.

Scalability

Users find Sharepoint 2016 Standard highly scalable, efficiently meeting organizational growth and security demands. Its adaptability supports business process automation and manages documents with high security. Consistently, teams upgrade their skills without issues, underscoring the system's capability. It smoothly integrates workflow engines and offers security reliability, proving effective for entities like a Ministry of Justice requiring stringent access control. The system handles various levels adeptly, maintaining strong performance and adaptability.

Stability

Users find Sharepoint 2016 Standard to be very stable, with no downtime or lagging reported. They note its scalability, enabling knowledge upgrades without issues. Teams efficiently manage documents across different security levels, which is essential, especially in sensitive areas like the Ministry of Justice. Access control is handled effectively, highlighting adaptable system capabilities. Sharepoint 2016 Standard's dependability and adaptability are appreciated by users in diverse and sensitive environments.
These insights are based on the in-depth reviews provided by peers to help you make a better buying decision.
Download our Enterprise Content Management Buyer's Guide for additional reliable information.

Learn more about Sharepoint 2016 Standard

SharePoint 2016 Standard is designed to integrate with Microsoft tools, providing an intuitive interface and granular permission management. It simplifies collaboration by reducing manual tasks, enhancing security with role-based access, and supporting AI integration for improved efficiency. Users can manage documents efficiently with version control and high-capacity data storage. Despite its strengths, SharePoint faces challenges like limited integration with Microsoft Office apps, SAP connectivity issues, and navigation difficulties, impacting productivity. Suggested improvements include enhancing file movement, loading times, third-party integrations, and modernizing its design.

What are the key features of SharePoint 2016 Standard?
  • Role-Based Access: Allows secure access control based on user roles.
  • Seamless Microsoft Integration: Facilitates collaboration within Microsoft ecosystems.
  • Document Management: Offers version control and high-capacity storage.
  • Enhanced Sharing Capabilities: Supports secure document sharing across teams.
  • AI Adaptability: Enables integration with AI tools for efficiency.
What benefits should organizations consider?
  • Increased Productivity: Reduces manual efforts and errors, promoting efficiency.
  • Improved Security: Role-based access provides enhanced security measures.
  • Return on Investment: Enhances collaboration, reducing costs and driving ROI.
  • Remote Accessibility: Cloud-based features support remote and cross-departmental work.

Industries use SharePoint 2016 Standard for intensive document management, team collaboration, and centralizing communication. Organizations benefit from its real-time collaboration features, serving as a knowledge repository accessible from anywhere, ensuring secure remote work and effective communication.

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Sharepoint 2016 Standard Reviews Summary
Author infoRatingReview Summary
Senior Team Lead at Infosys4.5I use SharePoint 2016 Standard for secure file storage and collaboration, praising its Office 365 integration and mobile access. While stable and scalable, I find the UI slow and external access difficult. It offers good ROI and customer service.
Senior Software Engineer at Unilever4.5I find SharePoint 2016 Standard excellent for secure collaboration, data saving, and seamless Microsoft Office integration. It greatly boosts our efficiency and security, despite minor issues with private folder creation and version history.
Human Resources Specialist at UPS4.5I use SharePoint 2016 Standard as a stable, scalable, and cost-effective cloud intranet for document management and collaboration, saving time and reducing errors. While metadata and version control are excellent, archive identification needs improvement.
Senior Software Engineer at Wells Fargo4.0Sharepoint 2016 Standard is a stable, scalable, and cost-effective central hub for collaboration and document management. It improved organization and productivity, reducing errors. My main frustrations are frequent 2FA and occasional slow synchronization.
Data Analyst at AT&T4.5I find SharePoint 2016 Standard excellent for secure collaboration, file sharing, and tracking changes, significantly reducing errors and increasing transparency. Its stability and scalability are great, though navigation and search need improvement. I highly recommend it.
HITRUST and GRC Consultant at a consultancy with 11-50 employees4.0I use SharePoint 2016 Standard as a secure, scalable repository for policies and business impact analysis, and it supports large files well. It improves collaboration and workflows, delivering ROI, but needs better evolution and third‑party workflow integration.
Technical Manager at IBM4.0I use SharePoint 2016 for storing product and project documents. While good for retrieval, I find its integration with Microsoft Office, SAP, and scanning solutions severely lacking, needing significant improvement for broader ECM use. I rate it 8/10.
Consultant at a tech services company with 1-10 employees4.5No summary available