Celoxis vs Smartsheet comparison

Read 43 Smartsheet reviews

5,425 Views
4,015 Comparison Views

93% willing to recommend

Celoxis

Comparison Buyer's Guide

Download the report

Executive Summary

We performed a comparison between Celoxis and Smartsheet based on real PeerSpot user reviews.

Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software.

To learn more, read our detailed Project Management Software Report (Updated: August 2026).

Project Management Software

Download the complete report

Helped 913,683 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Celoxis

Ranking in Project Management Software

75th

Average Rating

10.0

Reviews Sentiment

7.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Management Software

10th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (7th)

Mindshare comparison

As of September 2026, in the Project Management Software category, the mindshare of Celoxis is 0.5%, up from 0.2% compared to the previous year. The mindshare of Smartsheet is 2.0%, down from 4.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.0%
Celoxis	0.5%
Other	97.5%

Project Management Software

Featured Reviews

Akos Szirmai

Application Development Specialist at Field consulting Ltd.

A highly scalable tool that offers users the ability to use it for international projects

The most valuable feature of the solution is the functionality that it offers since the performance part is not so critical as you only use it to upload or download documents and create tasks. Celoxis is not used for very high transaction requirements. My company did not face any issues with Celoxis's performance. Celoxis was quite quick, and its functionality was rich, prompting my company to integrate it with many other project management features for which we previously used several other systems. Celoxis replaced and offered a product that was an integration of Excel and Microsoft Project into a single suite.

Read full review

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Celoxis is scalable in terms of the number of users or the number of projects that the product can handle. Even the storage that is available for a project is scalable in Celoxis."

"I think Smartsheet would scale fine."

"The management aspect is the most valuable. You can also prioritize tasks and then view tasks by priorities as passports."

"What I appreciate best about Smartsheet is the straight Gantt chart and its flexibility."

"Smartsheet is a really good tool for collaboration."

"The solution has subtasks and a rollup."

"It is a really robust tool, and it has really improved."

"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."

"The product is easy to use."

More Smartsheet pros

Cons

"One feature in Celoxis that is quite hard to understand and set up is its access management part."

"Maybe the solution could be a little bit more flexible."

"There are some pain points for me. Other people use it a little differently, but I would like to be able to do a little more with it. I would like database functionality with it wherein if I bring in several Excel spreadsheets of data and load them into Smartsheets, I should be able to make a correlation between an index field and run a report against those two. I can do it, but it's a little clunky. So, I need a little more experience to feel comfortable doing that."

"Their sales and support representatives are in need of training."

"The long-term timelines could be improved, especially the visuals on the projection Gantt chart."

"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."

"Smartsheet could improve by having seamless integration with Azure Board."

"A room for improvement I found in Smartsheet is the view, as it's currently row-wise. I should have the opportunity to view a full scale, top down list instead of just a column driven list. I shouldn't have to go just left or right. I should be able to view it top down."

"It already has a really powerful Export to Excel feature, but it can have an Excel add-on. The way to set up single sign-on wasn't too easy in the beginning, and it was hard to get hold of customer service. They should make it easier to set up SSO. Smartsheet's customer service also definitely needs to be improved."

More Smartsheet cons

Pricing and Cost Advice

"Though I am unsure, I guess that my company pays around 20 to 25 USD every month for every user."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"The solution is expensive."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"I pay $ 120 or $ 128 a month for two to three users."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

More Smartsheet pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.

See recommendations

913,683 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

No data available

Financial Services Firm

11%

Manufacturing Company

10%

Construction Company

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

Earn 20 points

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

Comparisons

Easy Projects vs Celoxis

Compared 37% of the time

Planview Portfolios vs Celoxis

Compared 29% of the time

More Celoxis Competitors

monday.com vs Smartsheet

Compared 6% of the time

Wrike vs Smartsheet

Compared 5% of the time

Asana vs Smartsheet

Compared 5% of the time

Broadcom Clarity vs Smartsheet

Compared 5% of the time

Jira vs Smartsheet

Compared 5% of the time

More Smartsheet Competitors

Product Reports

Project Management Software

Download Celoxis product report

Download Smartsheet product report

Overview

Celoxis is recognized for its comprehensive project management capabilities tailored for teams seeking efficiency in planning, tracking, and collaboration. It offers versatile solutions for project managers to streamline processes and enhance productivity.

Renowned for its robust functionality, Celoxis allows precise project scheduling, extensive customization, and real-time reporting. Optimized for dynamic environments, it effectively manages resources and time with integrated budgeting tools. Known for scalability, Celoxis supports teams by addressing the complexities of task management and deadlines, ensuring strategic alignment with corporate objectives.

What are the most important features of Celoxis?

Advanced Scheduling: Allows for detailed task dependencies and project timelines.
Customizable Dashboards: Provides personalized views with tailored widgets and data insights.
Time Tracking: Facilitates accurate logging and analysis of team hours and productivity.
Resource Management: Optimizes workload distribution to maximize efficiency across projects.
Robust Reporting: Delivers real-time analytics aiding in informed decision-making.

What benefits or ROI should users consider?

Cost Efficiency: Streamlines processes to reduce unnecessary expenditures.
Increased Productivity: Automates tasks to allow focus on strategic initiatives.
Improved Collaboration: Fosters teamwork through integrated communication tools.
Enhanced Decision Making: Provides data-driven insights for strategic planning.

Celoxis finds applicability across sectors such as IT, construction, and consulting, offering tailored solutions to manage project lifecycles and enhance operational effectiveness. Its flexibility allows adoption in diverse industries, aligning with unique operational goals.

Celoxis

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

KPMG, Thales, LG, HBO, Rolex, Fuji Xerox, Virgin Care, Singapore Post, Visicom, Snow Software, Route 2 Media, Interim Healthcare, eCom, UNCDF

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Project Management Software