ClickUp vs Notion comparison

ClickUp and Notion are both solutions in the Project Management Software category. ClickUp is ranked #14 with an average rating of 8.8, while Notion is ranked #6 with an average rating of 8.2. ClickUp holds a 1.0% mindshare in PMS, compared to Notion’s 1.5% mindshare. Additionally, 90% of ClickUp users are willing to recommend the solution, compared to 94% of Notion users who would recommend it.

ClickUp

Read 20 ClickUp reviews

1,908 Views
1,755 Comparison Views

90% willing to recommend

Notion

Read 32 Notion reviews

3,490 Views
1,815 Comparison Views

94% willing to recommend

ClickUp

Notion

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Executive SummaryUpdated on Dec 19, 2024

ClickUp and Notion are both competing products in the project management and productivity space, each offering unique advantages. Notion is considered superior in certain aspects such as its features, while ClickUp is more favorable regarding ease of deployment and customer service, despite its higher cost.

Features: ClickUp offers robust task management options with features like goal tracking and time tracking. Its Gantt charts and automation tools support comprehensive project management. Notion provides flexibility with databases, note-taking capabilities, and an integrated workspace that allows customization. Its inventory management and employee onboarding tools add unique value.

Room for Improvement: ClickUp may be complex for some users when capturing intricate task details, leading to workflow complications. Its timeline view is limited in the free version, reducing accessibility for smaller teams. Usability could be improved to reduce learning curves. Notion's customer support is less proactive, impacting user experience. Integration with some external apps might be limited, requiring better APIs. More guided templates and stronger onboarding resources could enhance user adoption.

Ease of Deployment and Customer Service: ClickUp offers a straightforward deployment experience and responsive customer support, ensuring consistent setup and ongoing resources. Notion offers an intuitive platform that simplifies initial adoption but has been noted for less proactive support, which could challenge new users during implementation.

Pricing and ROI: ClickUp’s pricing is higher, justified by a robust feature set that offers good ROI for larger teams needing complex management tools. Notion is more budget-friendly, providing excellent ROI for smaller teams or individuals due to its cost-effective pricing and extensive functionality. ClickUp delivers higher value through advanced features for businesses with detailed project needs.

To learn more, read our detailed ClickUp vs. Notion Report (Updated: April 2026).

Buyer's Guide

ClickUp vs. Notion

April 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

6.2

ClickUp improves efficiency and productivity, offering time savings without a team, though its value varies by company needs.

Sentiment score

5.2

Notion significantly boosts efficiency and team productivity, consolidating tools and simplifying onboarding, though some users haven't fully assessed benefits.

A primary advantage is that I can have individual projects without a team, and I can also manage team-based projects without being a project manager.

Sunny Nair

Solution Architect And Senior Consultant at Keysight Technologies

For more quotes and insights, download the ClickUp report

Notion allows me to build a mind map, and thus it truly saves a lot of time in understanding the structures of the stored content or the data.

reviewer2834340

AI/ML Developer at a university with 501-1,000 employees

I would say per document, Notion saves at least ten minutes because of easy organization and sharing skills.

Rusira Sathnindu

Automation Engineer at a tech services company with 1-10 employees

I have seen a return on investment with Notion; it probably cuts our time in half for post-meeting review.

Helen Hughes

Analyst at a renewables & environment company with 51-200 employees

For more quotes and insights, download the Notion report

Customer Service

Sentiment score

4.4

ClickUp's efficient customer service, knowledge base, and quick issue resolution contribute to high user satisfaction and reliability.

Sentiment score

5.6

Notion's customer service is generally well-rated, with easy communication and quick resolutions, but some users report mixed experiences.

No quotes available

For more quotes and insights, download the ClickUp report

Customer support is great, effective, and easy to reach.

Godfrey-Noel

Project Management Associate at MPost

Customer support for Notion is actually great; they are really responsive.

reviewer2785518

Head of Product at a educational organization with 201-500 employees

The customer support I receive from Notion is super helpful.

P Mondragon

Customer Service Team Lead at Backbone Art

For more quotes and insights, download the Notion report

Scalability Issues

Sentiment score

7.1

ClickUp scales well for teams of all sizes, though some features and the free version have limitations.

Sentiment score

7.2

Notion scales well for diverse team sizes, though some face challenges with large datasets and intricate page setups.

I believe ClickUp's scalability can handle more users or larger workloads if our company grows, as long as the people who set these things up know what they are doing and use the features properly.

Lakseth Ratnaika

Compliance manager at Collective legal

For more quotes and insights, download the ClickUp report

It works really well because it can be used across different departments and different teams with everyone having their own dedicated page and subpages within that.

WilliamCampbell

Head of Product at WERULE

Notion's scalability is 10 out of 10.

Iurii Efimov

Head Of Product & Engineering (Cpto) at a real estate/law firm with 11-50 employees

Notion is heavily scalable, and we did not have a problem with scalability at all.

Sanooj Mananot

CEo at CloudPositive

For more quotes and insights, download the Notion report

Stability Issues

Sentiment score

8.8

ClickUp is highly rated for stability, praised for reliable performance without glitches or downtime, often scoring nine or ten.

Sentiment score

7.6

Notion is generally reliable, though users report occasional crashes, synchronization delays, and challenges with mobile experiences.

ClickUp is quite stable, and I don't see glitches or latency issues.

Sunny Nair

Solution Architect And Senior Consultant at Keysight Technologies

For more quotes and insights, download the ClickUp report

Notion is stable; everything is there when I need it to be there.

Helen Hughes

Analyst at a renewables & environment company with 51-200 employees

I encountered a problem once when there was an outage for a couple of days.

Iván Fanego

Founder at AppCritic

Sometimes, Notion can be slow, especially if there is too much information or during peak times.

NItishSingh

Founder at a tech services company with 1-10 employees

For more quotes and insights, download the Notion report

Room For Improvement

ClickUp needs UI, mobile app, AI integration, bug tracking, and documentation improvements to enhance user experience and customization.

Notion users demand better offline support, scalability, collaboration, pricing transparency, AI integration, privacy, customization, and improved user interface.

One area that requires improvement would be the integration with existing systems, such as legacy systems and other project management software.

Sunny Nair

Solution Architect And Senior Consultant at Keysight Technologies

For more quotes and insights, download the ClickUp report

Notion has one big downside: the lack of an offline mode.

NItishSingh

Founder at a tech services company with 1-10 employees

I know from my friend that when the database becomes large, it becomes very slow and laggy.

Avi Cherny

Automation Engineer at MyDubai.io

I really think that the transcription of the conversation is very important because when you're going to ask a question with AI, you need that more than the resume.

Erick Canizalez

Project Manager, AI, Digital & Innovation at a marketing services firm with 11-50 employees

For more quotes and insights, download the Notion report

Setup Cost

ClickUp offers affordable, flexible pricing with competitive enterprise rates and free guest access, appealing to cost-conscious users.

Notion's pricing varies; affordable for basic needs but costly with expansions, requiring strategic investments for full features.

No quotes available

For more quotes and insights, download the ClickUp report

However, inviting additional users can become costly.

Iván Fanego

Founder at AppCritic

It's affordable and offers community support if I get stuck.

Godfrey-Noel

Project Management Associate at MPost

Generally, it is not cheap.

reviewer2785518

Head of Product at a educational organization with 201-500 employees

For more quotes and insights, download the Notion report

Valuable Features

ClickUp streamlines team collaboration with a user-friendly interface, advanced task management, scheduling tools, and AI-enhanced automation features.

Notion excels with flexible databases, collaboration, seamless integrations, real-time editing, and mobile access for efficient project management.

ClickUp improves my team's collaboration process, as it allows inviting everyone without requiring a corporate email address, and external contractors can also see the project, which is a very important feature I prefer over other products.

Sunny Nair

Solution Architect And Senior Consultant at Keysight Technologies

The audit trail feature has helped me and my team because whenever there is a task followed up, or if it is not done, or if it is changed, we can always go back and see why it was done and when it was done, so it helps keep accountability as well.

Lakseth Ratnaika

Compliance manager at Collective legal

For more quotes and insights, download the ClickUp report

The most impactful feature for project management is the ability to invite multiple client stakeholders without complication.

Iván Fanego

Founder at AppCritic

Notion has very strong integration capabilities.

NItishSingh

Founder at a tech services company with 1-10 employees

Overall, it adds significant value to our project management by organizing our work efficiently.

Maxime Rodrigues

Architect at Nexworld

For more quotes and insights, download the Notion report

Categories and Ranking

ClickUp

Ranking in Project Management Software

14th

Average Rating

8.0

Reviews Sentiment

6.7

Number of Reviews

Ranking in other categories

No ranking in other categories

Notion

Ranking in Project Management Software

6th

Average Rating

8.0

Reviews Sentiment

6.5

Number of Reviews

Ranking in other categories

Knowledge Management Software (2nd), Document Automation Software (2nd), AI IT Support (7th)

Mindshare comparison

As of May 2026, in the Project Management Software category, the mindshare of ClickUp is 1.0%, down from 2.0% compared to the previous year. The mindshare of Notion is 1.5%, down from 2.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Notion	1.5%
ClickUp	1.0%
Other	97.5%

Project Management Software

Featured Reviews

Sunny Nair

Solution Architect And Senior Consultant at Keysight Technologies

Has improved project tracking accuracy and simplified team collaboration through flexible task workflows

On a scale of 1-10, I rate ClickUp a 10 out of 10. The best advantage with ClickUp is that it's easy to use, without much of a learning curve, and it's easy to understand the UI and interface, which makes it easier to consume the product compared to others in the market. I use the time tracking feature in ClickUp. The time tracking feature helps manage my deadlines effectively, and it is much more detailed compared to any other product available. One of the primary things I really appreciate about ClickUp is the summary of the project; once the project ends, I can export the summary into a PDF, so I don't have to write the document manually. Regarding analytic reports provided by ClickUp, it provides specific metrics, and while I need more time to understand how efficiently it manages the metrics, it can cater to both basic and advanced tasks. I have not seen any disadvantages or areas for improvement with ClickUp, and the updates they bring in are quite fast and efficient, so I'm quite satisfied with the product currently. I have not encountered any particular challenges or complexities. I cannot think of any features they could add in the future. They have AI integration available with their product line today, which is not offered by other products, and while Microsoft Project Manager's AI integration is complex, ClickUp already has all the components in place. I only work with Einstein Analytics, which we use as an internal tool.

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Rusira Sathnindu

Automation Engineer at a tech services company with 1-10 employees

Minimal workspace has organized policies and student records and improves team collaboration

One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad. Notion has a per-user pricing model, but I think if it was per-organization pricing with a flat rate for the whole organization regardless of how many new people join, that would be really awesome. But with their current pricing models, especially for a growing organization when scaling from ten to one hundred employees, it is going to cost a lot of money. It is ten dollars as I remember, but that is a lot because you have to pay it per person. Another issue is that sometimes their markdown editor has a great many features, but sometimes the markdown editor breaks. When I copy something from ChatGPT and paste it there, sometimes the content gets messy. Only sometimes, but when it gets messy, it is really hard to fix things up. I might have to delete the entire thing and do everything by hand. So there are some bugs related to the markdown editor, but that is not always the case. The main pain point I would say is the pricing model. I do not have more needed improvements to add regarding integrations, performance, or mobile experience. Those areas are good in my mind. I have not actually used the mobile app a lot, but from other sides that is all good. The main two needed improvements I would suggest are a better pricing model and fixes for some bugs in the markdown editor.

Read full review

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Top Industries

By visitors reading reviews

Educational Organization

16%

Financial Services Firm

12%

Marketing Services Firm

Healthcare Company

Outsourcing Company

10%

Construction Company

10%

Comms Service Provider

10%

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	15
Midsize Enterprise	1
Large Enterprise	4

By reviewers
Company Size	Count
Small Business	22
Midsize Enterprise	9
Large Enterprise	9

Questions from the Community

What is your experience regarding pricing and costs for ClickUp?

I do not know about the experience with pricing, setup cost, and licensing for ClickUp because I was not the one who set up the pricing, so I really do not know as it was not done by me.

See all answers

What needs improvement with ClickUp?

I cannot think of any way ClickUp can be improved, probably because I have still been using it for a short while.

See all answers

What is your primary use case for ClickUp?

My main use case for ClickUp is communication and task management. I use ClickUp for communication to communicate within the team, and task management to ensure tasks are followed up and assigned t...

See all answers

What is your experience regarding pricing and costs for Notion?

I use the free tier for pricing, setup cost, and licensing.

See all answers

What needs improvement with Notion?

The experience was mostly a struggle from start to finish, and maybe I need to give it one more try on another task. For me, it was very annoying. I also tried syncing it with my phone since I want...

See all answers

What is your primary use case for Notion?

I have tried Notion for several months. My main use case for Notion is that I was recommended by my friend to use it for tasks such as to-do lists, task management, productivity boost, and organiza...

See all answers

Comparisons

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Compared 26% of the time

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Compared 15% of the time

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Compared 11% of the time

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Compared 10% of the time

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Compared 8% of the time

AFFiNE vs Notion

Compared 7% of the time

Atlassian Confluence vs Notion

Compared 7% of the time

Airtable vs Notion

Compared 6% of the time

Zendesk vs Notion

Compared 5% of the time

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Product Reports

Buyer's Guide

ClickUp

May 2026

Download ClickUp product report

Buyer's Guide

Notion

April 2026

Download Notion product report

Overview

ClickUp offers efficient project and task management with a focus on collaboration and workflow automation, ideal for tracking timelines and assigning responsibilities.

ClickUp is designed to streamline team collaboration through its intuitive platform, leveraging AI, automation, and comprehensive task management features such as Gantt charts and timelines. Its customization capabilities support efficient resource planning and project tracking. Teams can easily adapt the platform to meet their needs, thanks to integration capabilities and templates. The inclusion of real-time chat and mobile apps enhances communication, and the audit trail feature adds accountability and transparency. While users appreciate ClickUp's robust offerings, improvements are sought in areas like better integration, automation, task management, and organized functionality, alongside enhanced email automation support and intuitive reporting to increase operational effectiveness.

What are ClickUp's Key Features?

Gantt Charts: Visualize projects with detailed timelines.
Automation: Automate repetitive tasks for increased efficiency.
Customization: Tailor workflows and dashboards to specific needs.
Real-Time Chat: Enhance team communication on projects.
Integrations: Connect seamlessly with multiple tools and platforms.

What Benefits or ROI Should Users Look For?

Improved Productivity: Optimize workflows and task management.
Enhanced Collaboration: Foster teamwork with integrated communication tools.
Accountability: Utilize audit trails for transparency in operations.
Versatile Customization: Adapt functionality to specific project requirements.

In industries like technology, marketing, and creative services, ClickUp facilitates project oversight by providing essential tools for tracking progress and assigning tasks. Teams utilize ClickUp for planning meetings, collaborating on documents, and managing customer relationships, ensuring efficiency and productivity through customizable statuses and fields.

ClickUp

Notion offers a flexible workspace optimized for collaboration and content management, seamlessly integrating with third-party apps for enhanced productivity. Its intuitive features streamline workflow and organize diverse content types.

As a comprehensive digital workspace, Notion stands out with its collaboration tools and customizable databases. It offers seamless integrations, such as Slack, and the use of Notion AI for summaries. Its template options simplify setup, reducing dependency on other tools, and provide an intuitive interface for task and project management. Notion assists in data structuring and linking, enhancing productivity through AI-driven functionalities that improve teamwork and save time. However, users seek improved large dataset performance, offline access, and better interface design. Feedback suggests enhancements in collaboration tools, AI integration, pricing, and improvements to mobile app performance, documentation accuracy, and privacy settings.

What are Notion's key features?

Collaboration Tools: Enhances team communication with real-time updates.
Customizable Databases: Allows users to tailor data management to specific needs.
Seamless Integrations: Connects effortlessly with apps like Slack for streamlined workflows.
Notion AI: Provides AI-driven summaries and insights for efficiency.
Templates: Simplifies setup processes and reduces reliance on multiple tools.

What benefits should users look for in reviews?

Productivity Enhancement: Increases efficiency through intuitive organization and workflow management.
Time-Saving: Automates tasks and summaries with AI functionalities.
Improved Collaboration: Streamlines team efforts with enhanced communication tools.
Flexibility: Adapts to a variety of content types and management structures.

Notion is widely utilized in industries for project and task management, serving roles in knowledge tracking and documentation. Companies employ Notion for creating roadmaps, collaborative boards, and organizing personal tasks. It supports managing client projects, internal documentation, and knowledge bases, playing a vital role in streamlining workflows, tracking work activities, and managing effective communication.

Notion

Sample Customers

Information Not Available

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.

Buyer's Guide

ClickUp vs. Notion

April 2026

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