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Kayako vs Salesforce Service Cloud comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Kayako
Ranking in Help Desk Software
56th
Average Rating
8.0
Reviews Sentiment
5.4
Number of Reviews
1
Ranking in other categories
Shared Inbox (11th)
Salesforce Service Cloud
Ranking in Help Desk Software
7th
Average Rating
8.4
Reviews Sentiment
6.9
Number of Reviews
57
Ranking in other categories
CRM Customer Engagement Centers (2nd), Knowledge Management Software (4th), IT Alerting and Incident Management (8th)
 

Mindshare comparison

As of May 2026, in the Help Desk Software category, the mindshare of Kayako is 0.5%, up from 0.2% compared to the previous year. The mindshare of Salesforce Service Cloud is 2.0%, down from 2.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Help Desk Software Mindshare Distribution
ProductMindshare (%)
Salesforce Service Cloud2.0%
Kayako0.5%
Other97.5%
Help Desk Software
 

Featured Reviews

reviewer1712472 - PeerSpot reviewer
Operations and Support Manager at a consultancy with 501-1,000 employees
Flexible, straightforward implementation, and helpful support
We are in the process of switching from Kayako to ManageEngine Desktop Central. We went through a full review of our service desk processing and one of the solutions we purchased was a ManageEngine Desktop Central. When we were looking at the integrations into the Kayako system and how it works, we found that ManageEngine Desktop Central did very similar things. It had better layers of classification, other templating, and additional features that we did not have with Kayako. Our service manager made the decision to switch at that time. My advice to others wanting to implement Kayako would be for them to plan out their service processes first, prior to trying to implement them in the tool. We made the mistake of jumping in too soon back 10 years ago. I started using it in a way that we could have tooled it in a different way to make it better. We could have had more implementation process information to make sure we received what we wanted to out of the solution. I rate Kayako an eight out of ten.
Sukanya Sen - PeerSpot reviewer
Preseales And Solution Head at Tata Consultancy
Field service has become more customer focused but asset-centric workflows still need improvement
Regarding the positive aspects of the product, the first advantage is that it is integrated with the CRM customer, making it highly customer-focused. I can easily connect with the customer, have agent AI to directly communicate with them, and customers can create a case without any intervention. Technicians can reach out to customers, making communication seamless. The knowledge base in the product definitely helps resolve customer issues. I use the knowledge base mainly for the technicians; they get the details, pre-work brief, and information on probable cases based on what the customer reports, including what parts they need to carry. Omni-channel support definitely improves customer engagement, but it has been available for a long time, so it is nothing new currently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable feature of Kayako is its flexibility, as we can do anything we want with it, which is nice."
"The most valuable feature of Kayako is its flexibility. We can do anything we want with it, which is nice."
"Head count in service management was reduced, department moved into a profitable position, and we increased service business by 30%."
"The strength lies in its ability to work cohesively with other systems, creating a centralized hub that enhances efficiency and collaboration across various functionalities within our organization."
"Every aspect of the product has great security boundaries."
"The interface is quite user-friendly."
"If you can get customers to self-serve, this is invaluable and save your customers' time and your staff's time."
"Distributing them automatically and evenly between users through Omni Channel ensures that everybody performs at their best and improves their productivity!"
"We are very happy with the support team from Salesforce."
"Service Cloud provides a best-of-breed cloud-based case management and call center solution."
 

Cons

"Some of the reporting in Kayako could be improved. It only has two levels of classification and if there were additional levels added for reporting purposes it would be awesome for our environment."
"Some of the reporting in Kayako could be improved. It only has two levels of classification and if there were additional levels added for reporting purposes it would be awesome for our environment."
"The initial set up can be a non-event. However, most businesses would need complex customizations."
"We've started using a couple of AI engines. I believe there's room for improvement there. For instance, when an agent receives a message like "My order is stuck midway, and the delivery guy isn't responding," there should be a pre-populated recommended response on the agent's screen. Instead of crafting a custom reply or searching through knowledge articles to find the delivery guy's contact, this should be the process."
"There's an issue where creating a repetitive appointment creates two appointments on the first occurrence."
"There are some issues with backend connectivity in Salesforce Service Cloud."
"There is room for improvement in pricing."
"The pricing of the solution can be made cheaper."
"The solution’s user interface could be improved."
"The product's high price is an area of concern where improvements are required."
 

Pricing and Cost Advice

"Kayako is a highly affordable solution."
"The price is too expensive."
"We pay a yearly licensing fee for Salesforce Service Cloud, which is expensive."
"Salesforce Service Cloud is expensive. I worked with ExactTarget over five years ago, and it was quite pricey then. Not everyone could afford it. Salesforce has different tiers for different kinds of users. It's expensive considering their features and services, but they offer best-in-class solutions."
"The product is expensive. There is a need to make yearly payments towards the licensing costs attached to the product."
"The solution is priced at 50 dollars a month per user."
"Salesforce Service Cloud is a highly expensive solution"
"Salesforce is very cost-effective."
"Only enterprise businesses can afford the solution, and small companies cannot afford it."
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Top Industries

By visitors reading reviews
No data available
Financial Services Firm
16%
University
8%
Outsourcing Company
7%
Performing Arts
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business20
Midsize Enterprise13
Large Enterprise25
 

Questions from the Community

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What is your experience regarding pricing and costs for Salesforce Service Cloud?
Regarding pricing, I would say Salesforce field service is affordable, but the cost is increasing a little bit.
What needs improvement with Salesforce Service Cloud?
While Salesforce Service Cloud is more customer-focused, I believe a little more focus on assets is necessary. Customers who are asset-heavy prefer to stay with ServiceMax and other field service a...
What is your primary use case for Salesforce Service Cloud?
I mainly use Salesforce Service Cloud for field service. Field Service Lightning is a major feature I have used in the product. It definitely assists on-site support operations.
 

Also Known As

No data available
Service Cloud
 

Overview

 

Sample Customers

Toshiba Canada, Disney, Avast, Namecheap, Texas Tech University
Stanley Black & Decker, Coca-Cola, Activision, Wells Fargo, Spotify, Aldo, Philips, The Red Cross, Blue Shield of California, Sprouts Farmers Market, Direct Energy Solar, Inspirato, Kiva
Find out what your peers are saying about ServiceNow, Atlassian, Zendesk and others in Help Desk Software. Updated: April 2026.
893,244 professionals have used our research since 2012.