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KeyedIn Projects vs Microsoft Project comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Management Software
27th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Portfolio Management (16th)
Microsoft Project
Ranking in Project Management Software
8th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
86
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of November 2026, in the Project Management Software category, the mindshare of KeyedIn Projects is 1.0%, up from 0.9% compared to the previous year. The mindshare of Microsoft Project is 2.0%, down from 4.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Microsoft Project2.0%
KeyedIn Projects1.0%
Other97.0%
Project Management Software
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
Jacob-George - PeerSpot reviewer
Domain Consultant at a consultancy with 501-1,000 employees
Improved project scheduling has maximized resource utilization and has reduced delays
I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"It is a practical and useful tool which benefits both us and our clients."
"I use all of the features that are there; there are quite a few that are very helpful and it makes it easier for me to project manage."
"The functionality is great; Microsoft Project is good overall, and I especially like the reporting tools, which are visual tools and offer visual reports."
"I have found that the chart reporting feature is very helpful for us currently."
"It served the purpose. It was pretty user-friendly."
"The most valuable feature of the solution is planning."
"We use Microsoft Project for its timeline and task management capabilities. The primary advantage is the easy application of tasks in sequence, confirming dependencies, and establishing relationships between tasks. It simplifies handling conditions, significant dates, and dependencies between various tasks."
"Technical support has been very helpful."
"Time tracking and budget tracking are the most valuable features of the solution."
 

Cons

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"The solution could be more flexible when it comes to integration."
"Once we commit our status, changing it is hard."
"When moving resources between projects, it could be a bit more clear."
"Microsoft Project could improve the dates. Sometimes the dates are not aligned. This occurs even when you auto-schedule the dates. We have to go and define the schedule daily this should more easily accessible."
"I am not that close to it anymore, but I know that there were some cut and paste issues when we were trying to move one group of roles to another, and they used to muck up the interdependencies between the tiers, rows, and other things."
"The tech support needs improvement."
"Time-based planning becomes very difficult because the big projects every task is related to each other, if you change some processes a little bit, every detail is changing."
"When a project plan becomes huge, it is painful to arrange and structure the project in Microsoft Project."
 

Pricing and Cost Advice

Information not available
"It gets expensive when having to add all of the plugins and everything that you need."
"I am not aware of any additional costs apart from the standard licensing fees of the solution."
"Microsoft Project is an expensive solution."
"The solution has a decent annual license subscription cost, which is not high."
"The solution is less expensive than other options."
"The pricing is based on a licensing model and is reasonable."
"We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."
"I rate the solution's pricing a three out of ten."
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Top Industries

By visitors reading reviews
Construction Company
23%
Comms Service Provider
13%
Manufacturing Company
10%
Financial Services Firm
10%
Financial Services Firm
13%
Construction Company
12%
Manufacturing Company
11%
Outsourcing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise16
Large Enterprise42
 

Questions from the Community

Ask a question
Earn 20 points
Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Microsoft Project?
I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
What needs improvement with Microsoft Project?
I am not expert enough to explain areas of improvement for Microsoft Project because I have not explored it extensively or used it enough, so I am not the right person to comment on this. I have no...
 

Also Known As

No data available
Project Pro, MS Project
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Find out what your peers are saying about KeyedIn Projects vs. Microsoft Project and other solutions. Updated: November 2026.
920,769 professionals have used our research since 2012.