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KeyedIn Projects vs Microsoft Project Server comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Jun 3, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

KeyedIn Projects
Ranking in Project Portfolio Management
16th
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
2
Ranking in other categories
Project Management Software (27th)
Microsoft Project Server
Ranking in Project Portfolio Management
5th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of November 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.2%, up from 1.3% compared to the previous year. The mindshare of Microsoft Project Server is 6.0%, up from 4.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Microsoft Project Server6.0%
KeyedIn Projects2.2%
Other91.8%
Project Portfolio Management
 

Featured Reviews

it_user490518 - PeerSpot reviewer
Operations Manager at a tech services company with 51-200 employees
It streamlined our project management and resource management process.
I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.
Mouloud Fourali - PeerSpot reviewer
Project Manager at Digital Research Alliance of Canada
Visual project planning enhances collaboration and proactive management
The dependency management in Microsoft Project is highly valuable, as it visually maps dependencies and impacts within a project plan. The online version facilitates easy collaboration without having to share multiple versions of the file. The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."
"It is a practical and useful tool which benefits both us and our clients."
"It is well-established, reliable, and compatible."
"I would recommend Microsoft Project Server to other organizations and would rate the solution ten out of ten."
"It provides us with complete visibility of resource allocation on a global team."
"It is a scalable solution. We have been able to manage larger scale projects easily using this solution."
"The scheduling feature is the most useful."
"We use the tool in our IT-related projects. All IT efforts are managed using the Microsoft Project Server. Every week, we have a project status meeting where we demonstrate the project's status using the tool. We track tasks and progress, assign owners, and monitor milestones and all project-related work using it."
"Demand workflow Resource management SharePoint site integration"
"The solution's ease of use is its most valuable aspect."
 

Cons

"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."
"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."
"Microsoft doesn't always have all the answers, and they rely more on communities. Their support tends to decline when not supporting cloud solutions, and there is often an attempt to upsell alternate products rather than solve problems."
"This solution could improve by adding integration with Primavera schedules to allow the reading and management of them."
"EPM 2010 UI seems a bit dated now that 2016 is available."
"The main drawback of Microsoft Project Server is that it is offline. Having it online would offer better access to other managers."
"It needs to be more collaborative from inside the application. It only does project scheduling for me. It would be good if it could do other things and be more collaborative, such as sharing tasks for users. It is not really incorporated into MS Office, so you can't copy-paste stuff. It is on its own, doing its own thing. It is only used for scheduling, and it doesn't work well with anything else."
"Microsoft Project Server is limited and falls short in using agile methodologies, which is the most important issue to improve."
"The solution could have more compact dashboards, such as one finds with Planview."
"It may be considered expensive."
 

Pricing and Cost Advice

Information not available
"It is an inexpensive product."
"The price of the Microsoft Project Server could improve, it is expensive here in Africa. When comparing Microsoft Project Server to Oracle Primavera for us, Microsoft Project Server is quite cost-effective."
"It's not subscription-based, we purchased the on-premises version."
"There is a licensing cost."
"We pay an annual licensing fee for the solution."
"It has features that cannot be bought by other rivals, so cost does not matter."
"We have an enterprise agreement with Microsoft, and our licensing is based on the agreement."
"I'm not quite sure about the licensing costs. We're probably paying somewhere in the neighborhood of about 80,000 to 90,000 a year for our current on-prem because we handle our own licensing. As far as Project Online is concerned, we're still trying to get a good handle on that. It looks like it is going to be in a neighborhood of about 120,000 to 150,000 a year, but we're getting a lot more capability out of it."
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Top Industries

By visitors reading reviews
Construction Company
23%
Comms Service Provider
13%
Manufacturing Company
10%
Financial Services Firm
10%
Construction Company
10%
Manufacturing Company
9%
Financial Services Firm
9%
Comms Service Provider
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
 

Questions from the Community

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What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What is your primary use case for Microsoft Project Server?
Today, the use cases for Microsoft Project Server are for office tasks, such as writing in Word processors, worksheets in Excel, Word processors with Microsoft Word, Microsoft Excel, and Microsoft ...
 

Also Known As

No data available
MS Project Server
 

Overview

 

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish
Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Find out what your peers are saying about KeyedIn Projects vs. Microsoft Project Server and other solutions. Updated: November 2026.
920,769 professionals have used our research since 2012.