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Microsoft Project Server vs SAP Portfolio and Project Management comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jun 3, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project Server
Ranking in Project Portfolio Management
5th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
No ranking in other categories
SAP Portfolio and Project M...
Ranking in Project Portfolio Management
10th
Average Rating
8.8
Reviews Sentiment
6.1
Number of Reviews
5
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of June 2026, in the Project Portfolio Management category, the mindshare of Microsoft Project Server is 5.0%, down from 6.4% compared to the previous year. The mindshare of SAP Portfolio and Project Management is 3.7%, down from 6.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Microsoft Project Server5.0%
SAP Portfolio and Project Management3.7%
Other91.3%
Project Portfolio Management
 

Featured Reviews

JV
Owner at CPSTECH
Collaborative task management simplifies office work, but agile methodology features need enhancement
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using cloud drives like OneDrive. Another feature is Kanban or other features such as Scrum with agile methodologies. Microsoft Project Server is limited and falls short in using agile methodologies, which is the most important issue to improve. Microsoft Project Server is a good product; it is possible to improve regarding enabling agile features because the teams in my work are using Trello and Jira products due to the blackboards, Kanban, and Scrum. To do activities and stopping activities is more comfortable and easier to use, making it more practical in my teamwork. These features do not exist in Microsoft Project Server.
Nalin Kumar - PeerSpot reviewer
Quality Assurance Group Lead at Samsung
End-to-end project management capabilities and offers seamless vendor and client contract alignment
The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It brings all the information and all the data about our projects into one location and helps us provide holistic reporting and trends analysis across projects through the entire enterprise."
"I think the division between the onsite work on the cloud of Microsoft Office is something valuable."
"It is easily adaptable. In addition, it is easily used on mobile applications."
"One notable positive aspect is its effective project-tracking capabilities."
"The key things are managing interactions, resource allocation, resource-leveling (enterprise) and as a collaborative tool, because we use it across multiple projects at a time."
"I found the portfolio management valuable."
"The solution's ease of use is its most valuable aspect."
"Dashboarding of information has given the organization insight, so we can move to be more proactive versus reactive."
"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."
"The SAP PPM software is a very complete solution."
"With SAP Portfolio and Project Management we were able to have a full track of project progress and get useful insights about our projects."
"The integration portion with SAP models is valuable."
"The stability is good, and I have nothing bad to say about it."
"It improves productivity, cash flow management, and inventory control for clients."
 

Cons

"The product's UI is not very user-friendly."
"Microsoft Project Server's user interface is pretty average, and sometimes it can have bugs."
"Collaboration should be better integrated in the desktop version."
"I'd like it if we could divide out the project calendars."
"It would be better if the solution had some more training or resources available for a person who is new to Microsoft Project Server."
"The main drawback of Microsoft Project Server is that it is offline. Having it online would offer better access to other managers."
"We think that calculations are not working correctly, and there is a need to enter data a couple of times in order to give the correct calculations."
"The price of the solution could be reduced."
"The product itself could have an advanced analytics layer with an improved user interface that is adapted to the new digital era."
"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."
"The platform's support structure needs improvement."
"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."
"The initial support package of version 5.0 has some setup difficulties."
 

Pricing and Cost Advice

"Microsoft Project Server is more expensive than other solutions on the market. We purchase the license annually."
"I cannot comment on the price as I was not responsible for purchasing the solution."
"There is an annual license required for this solution."
"The product is expensive."
"We have an enterprise agreement with Microsoft, and our licensing is based on the agreement."
"I'm not quite sure about the licensing costs. We're probably paying somewhere in the neighborhood of about 80,000 to 90,000 a year for our current on-prem because we handle our own licensing. As far as Project Online is concerned, we're still trying to get a good handle on that. It looks like it is going to be in a neighborhood of about 120,000 to 150,000 a year, but we're getting a lot more capability out of it."
"It's not subscription-based, we purchased the on-premises version."
"There is a licensing cost."
"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."
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Top Industries

By visitors reading reviews
Construction Company
11%
Financial Services Firm
9%
Manufacturing Company
9%
Marketing Services Firm
9%
Construction Company
12%
Financial Services Firm
8%
Computer Software Company
8%
Manufacturing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What is your primary use case for Microsoft Project Server?
Today, the use cases for Microsoft Project Server are for office tasks, such as writing in Word processors, worksheets in Excel, Word processors with Microsoft Word, Microsoft Excel, and Microsoft ...
What advice do you have for others considering SAP Portfolio and Project Management?
The platform integration with SAP finance systems has unified language and criteria, reducing the time for growth periods and ensuring international financial control and management. The resource m...
What is your experience regarding pricing and costs for SAP Portfolio and Project Management?
The product pricing varies based on whether the client is new or existing and the complexity of their business processes.
 

Also Known As

MS Project Server
Portfolio and Project Management
 

Overview

 

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo
Find out what your peers are saying about Microsoft Project Server vs. SAP Portfolio and Project Management and other solutions. Updated: June 2026.
900,747 professionals have used our research since 2012.