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Microsoft Project Server vs SAP Portfolio and Project Management comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Jun 3, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project Server
Ranking in Project Portfolio Management
5th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
No ranking in other categories
SAP Portfolio and Project M...
Ranking in Project Portfolio Management
12th
Average Rating
8.8
Reviews Sentiment
6.1
Number of Reviews
5
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of September 2026, in the Project Portfolio Management category, the mindshare of Microsoft Project Server is 5.1%, up from 5.1% compared to the previous year. The mindshare of SAP Portfolio and Project Management is 3.6%, down from 5.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Microsoft Project Server5.1%
SAP Portfolio and Project Management3.6%
Other91.3%
Project Portfolio Management
 

Featured Reviews

Mouloud Fourali - PeerSpot reviewer
Project Manager at Digital Research Alliance of Canada
Visual project planning enhances collaboration and proactive management
The dependency management in Microsoft Project is highly valuable, as it visually maps dependencies and impacts within a project plan. The online version facilitates easy collaboration without having to share multiple versions of the file. The Gantt chart is also a very powerful tool for a visual presentation of sequences, critical paths, and execution processes, which simplifies comprehension for users.
Nalin Kumar - PeerSpot reviewer
Quality Assurance Group Lead at Samsung
End-to-end project management capabilities and offers seamless vendor and client contract alignment
The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I like being able to manage the capacity in terms of the resources. I also like being able to share documents and information between teams. It's the best solution for collaboration."
"One notable positive aspect is its effective project-tracking capabilities."
"Capacity management and task baselining are the most valuable features of Microsoft Project Server."
"The technical support for Microsoft Project Server and the support is very good. Microsoft support is working very well."
"Microsoft Project Server is simple to use."
"Dashboarding of information has given the organization insight, so we can move to be more proactive versus reactive."
"The most valuable features are the gantt charts. It's easy to use for me."
"The solution's ease of use is its most valuable aspect."
"The stability is good, and I have nothing bad to say about it."
"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."
"With SAP Portfolio and Project Management we were able to have a full track of project progress and get useful insights about our projects."
"It improves productivity, cash flow management, and inventory control for clients."
"The SAP PPM software is a very complete solution."
"The integration portion with SAP models is valuable."
 

Cons

"Exporting data from Microsoft Project, especially Gantt charts, is overly complex and not user-friendly."
"It has to be more user-friendly. For instance, there should be some assistance, like when you go to certain sites, people pop up and say, "Can we help you? What are you looking for?" It's not interactive enough."
"Resource management has room for improvement because it uses a lot of resources."
"The reporting aspects can be improved, which is one of the reasons why I'm using Qlik Sense. In the older on-prem versions, reporting was lackluster, to say the least. Project Online has a better handle on that. However, we will still be using Qlik Sense. We're also looking at an add-on app from a company called OnePlan that adds some additional functionality where Microsoft is not as clean in its approach for things such as portfolio management and some of the trends analysis."
"I'd like it if we could divide out the project calendars. On one project server, we might follow five projects or more at one time, and we'd like to see all of the items at once so that it becomes a long loop, but one where we can identify different projects in tandem and then focus on which we need to at the time. While I only have visibility into one, I'd like to see several at a time."
"Work needs to be done on collaboration with SharePoint."
"Microsoft doesn't always have all the answers, and they rely more on communities. Their support tends to decline when not supporting cloud solutions, and there is often an attempt to upsell alternate products rather than solve problems."
"This is a good product but we have struggled with stability from time to time. The service has stopped intermittently and it has been difficult to find a reason why."
"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."
"The product itself could have an advanced analytics layer with an improved user interface that is adapted to the new digital era."
"The initial support package of version 5.0 has some setup difficulties."
"The platform's support structure needs improvement."
"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."
 

Pricing and Cost Advice

"Microsoft Project Server is relatively cheaper than other products."
"It's not subscription-based, we purchased the on-premises version."
"A standard license is cheaper, but if you want more features, then there is a premium license or professional license."
"We have an enterprise agreement with Microsoft, and our licensing is based on the agreement."
"Microsoft Project Server is more expensive than other solutions on the market. We purchase the license annually."
"The licensing was procured before my involvement."
"It has features that cannot be bought by other rivals, so cost does not matter."
"I would rate the price a six out of ten."
"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."
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Top Industries

By visitors reading reviews
Construction Company
10%
Financial Services Firm
9%
Manufacturing Company
9%
Marketing Services Firm
8%
Construction Company
11%
Comms Service Provider
9%
Financial Services Firm
8%
Computer Software Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What is your primary use case for Microsoft Project Server?
Today, the use cases for Microsoft Project Server are for office tasks, such as writing in Word processors, worksheets in Excel, Word processors with Microsoft Word, Microsoft Excel, and Microsoft ...
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Also Known As

MS Project Server
Portfolio and Project Management
 

Overview

 

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo
Find out what your peers are saying about Microsoft Project Server vs. SAP Portfolio and Project Management and other solutions. Updated: September 2026.
913,806 professionals have used our research since 2012.