Microsoft Project Server vs SAP Portfolio and Project Management comparison

Microsoft Project Server vs. SAP Portfolio and Project Management

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Project Server

Ranking in Project Portfolio Management

5th

Average Rating

8.0

Reviews Sentiment

6.5

Number of Reviews

Ranking in other categories

No ranking in other categories

SAP Portfolio and Project M...

Ranking in Project Portfolio Management

10th

Average Rating

8.8

Reviews Sentiment

6.1

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of June 2026, in the Project Portfolio Management category, the mindshare of Microsoft Project Server is 5.0%, down from 6.4% compared to the previous year. The mindshare of SAP Portfolio and Project Management is 3.7%, down from 6.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Microsoft Project Server	5.0%
SAP Portfolio and Project Management	3.7%
Other	91.3%

Project Portfolio Management

Featured Reviews

JorgeValenzuela

Owner at CPSTECH

Collaborative task management simplifies office work, but agile methodology features need enhancement

In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using cloud drives like OneDrive. Another feature is Kanban or other features such as Scrum with agile methodologies. Microsoft Project Server is limited and falls short in using agile methodologies, which is the most important issue to improve. Microsoft Project Server is a good product; it is possible to improve regarding enabling agile features because the teams in my work are using Trello and Jira products due to the blackboards, Kanban, and Scrum. To do activities and stopping activities is more comfortable and easier to use, making it more practical in my teamwork. These features do not exist in Microsoft Project Server.

Read full review

Nalin Kumar

Quality Assurance Group Lead at Samsung

End-to-end project management capabilities and offers seamless vendor and client contract alignment

The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously. This creates problems that I have personally experienced. Therefore, these aspects need to be much more free-flowing and seamless. If something gets stuck, it takes time to resolve, and during the contract phase, we have Service Level Agreements (SLAs). If those SLAs are breached, it becomes problematic. Given that there are approximately 3000 projects running concurrently worldwide, utilizing the system with a vast database and numerous activities taking place. It could benefit from decentralization. Currently, it operates as a central system, but if it could be centralized for specific subsidiaries, it would be easier for us to manage.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It brings all the information and all the data about our projects into one location and helps us provide holistic reporting and trends analysis across projects through the entire enterprise."

"I think the division between the onsite work on the cloud of Microsoft Office is something valuable."

"It is easily adaptable. In addition, it is easily used on mobile applications."

"One notable positive aspect is its effective project-tracking capabilities."

"The key things are managing interactions, resource allocation, resource-leveling (enterprise) and as a collaborative tool, because we use it across multiple projects at a time."

"I found the portfolio management valuable."

"The solution's ease of use is its most valuable aspect."

"Dashboarding of information has given the organization insight, so we can move to be more proactive versus reactive."

More Microsoft Project Server pros

"SAP is gradually introducing more flexibility and customization options to the system, allowing users to adapt it to their specific needs."

"The SAP PPM software is a very complete solution."

"With SAP Portfolio and Project Management we were able to have a full track of project progress and get useful insights about our projects."

"The integration portion with SAP models is valuable."

"The stability is good, and I have nothing bad to say about it."

"It improves productivity, cash flow management, and inventory control for clients."

Cons

"The product's UI is not very user-friendly."

"Microsoft Project Server's user interface is pretty average, and sometimes it can have bugs."

"Collaboration should be better integrated in the desktop version."

"I'd like it if we could divide out the project calendars."

"It would be better if the solution had some more training or resources available for a person who is new to Microsoft Project Server."

"The main drawback of Microsoft Project Server is that it is offline. Having it online would offer better access to other managers."

"We think that calculations are not working correctly, and there is a need to enter data a couple of times in order to give the correct calculations."

"The price of the solution could be reduced."

More Microsoft Project Server cons

"The product itself could have an advanced analytics layer with an improved user interface that is adapted to the new digital era."

"The system is old, so there are several issues that arise when we fetch data from integrated systems. Sometimes the data gets stuck, and there are instances where we need to access multiple pieces of information simultaneously."

"The platform's support structure needs improvement."

"It would be valuable if SAP integrated seamlessly with some products like Jira and Bitbucket."

"The initial support package of version 5.0 has some setup difficulties."

Pricing and Cost Advice

"Microsoft Project Server is more expensive than other solutions on the market. We purchase the license annually."

"I cannot comment on the price as I was not responsible for purchasing the solution."

"There is an annual license required for this solution."

"The product is expensive."

"We have an enterprise agreement with Microsoft, and our licensing is based on the agreement."

"I'm not quite sure about the licensing costs. We're probably paying somewhere in the neighborhood of about 80,000 to 90,000 a year for our current on-prem because we handle our own licensing. As far as Project Online is concerned, we're still trying to get a good handle on that. It looks like it is going to be in a neighborhood of about 120,000 to 150,000 a year, but we're getting a lot more capability out of it."

"It's not subscription-based, we purchased the on-premises version."

"There is a licensing cost."

More Microsoft Project Server pricing and cost advice

"The product pricing varies based on whether the client is new or existing and the complexity of their business processes."

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Top Industries

By visitors reading reviews

Construction Company

11%

Financial Services Firm

Manufacturing Company

Marketing Services Firm

Construction Company

12%

Financial Services Firm

Computer Software Company

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	25
Midsize Enterprise	12
Large Enterprise	33

No data available

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Project Server?

The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.

What needs improvement with Microsoft Project Server?

What is your primary use case for Microsoft Project Server?

Today, the use cases for Microsoft Project Server are for office tasks, such as writing in Word processors, worksheets in Excel, Word processors with Microsoft Word, Microsoft Excel, and Microsoft ...

What needs improvement with SAP Portfolio and Project Management?

The platform's support structure needs improvement.

What advice do you have for others considering SAP Portfolio and Project Management?

The platform integration with SAP finance systems has unified language and criteria, reducing the time for growth periods and ensuring international financial control and management. The resource m...

What is your experience regarding pricing and costs for SAP Portfolio and Project Management?

The product pricing varies based on whether the client is new or existing and the complexity of their business processes.

OpenText Project and Portfolio Management vs Microsoft Project Server

Comparisons

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Compared 5% of the time

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Compared 5% of the time

Microsoft Project vs Microsoft Project Server

Compared 5% of the time

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Broadcom Clarity vs SAP Portfolio and Project Management

Compared 12% of the time

Adobe Workfront vs SAP Portfolio and Project Management

Compared 7% of the time

Jira vs SAP Portfolio and Project Management

Compared 4% of the time

ServiceNow Strategic Portfolio Management vs SAP Portfolio and Project Management

Compared 4% of the time

OpenText Project and Portfolio Management vs SAP Portfolio and Project Management

Compared 4% of the time

More SAP Portfolio and Project Management Competitors

Product Reports

Microsoft Project Server

Download Microsoft Project Server product report

Project Portfolio Management

Download SAP Portfolio and Project Management product report

SAP Portfolio and Project Management report

Also Known As

MS Project Server

Portfolio and Project Management

Overview

Microsoft Project Server streamlines project management with features like resource allocation, project scheduling, and SharePoint integration. It's valued for its intuitive interface and ability to provide comprehensive insights through advanced reporting and dashboards.

Designed to enhance collaboration and efficiency, Microsoft Project Server supports complex task management by integrating seamlessly with SharePoint. It offers tools like Gantt charts and timeline management for effective tracking. Users benefit from Excel and Power BI compatibility, enhancing analytical capabilities. Despite its powerful functionalities, users identify areas for improvement in tool integration, resource management, and collaboration features. There are calls for a modernized interface and more flexible pricing. While the cloud version boasts continuous updates, the on-premises model lags behind.

What are the main features of Microsoft Project Server?

Resource Allocation: Optimizes workload across projects.
Project Scheduling: Helps plan timelines effectively.
SharePoint Integration: Facilitates collaboration.
Gantt Charts: Visual timeline for task tracking.
Power BI Integration: Advanced data analytics capabilities.

What benefits should you look for in Microsoft Project Server reviews?

Intuitive Interface: Easy to navigate and learn.
Scalability: Adjusts to growing project demands.
Customization: Tailors to specific project needs.
Detailed Insights: Comprehensive project overviews.

Microsoft Project Server finds its application across industries by providing tools for planning IT infrastructure and managing enterprise-level projects. It helps organizations document projects and manage portfolios, enabling clear visibility into performance through milestones and KPIs.

Microsoft

SAP Portfolio and Project Management enables companies to efficiently manage comprehensive project portfolios, emphasizing strategic alignment, resource optimization, and performance monitoring.

It provides a unified platform to oversee project lifecycles, facilitating improved decision-making and transparency. Companies benefit from enhanced collaboration and flexibility, minimizing project risks and ensuring timely delivery. Its integration capabilities allow streamlined workflows across departments, enhancing overall efficiency.

What are the key features of SAP Portfolio and Project Management?

Portfolio Management: Provides tools to prioritize and align project portfolios with business goals.
Project Planning: Supports advanced scheduling and task management to ensure project timelines are met.
Resource Management: Optimizes allocation and utilization of resources to maximize productivity.
Risk Management: Offers capabilities to identify and mitigate project risks proactively.
Integration: Seamlessly connects with other SAP solutions to streamline project management processes.

What benefits should users expect from SAP Portfolio and Project Management?

Improved Efficiency: Users find faster project delivery through better resource management.
Cost Reduction: Effective cost tracking and resource allocation lower project expenses.
Increased Transparency: Real-time data and reporting enhance decision-making.
Strategic Alignment: Projects remain aligned with business objectives, driving organizational success.

SAP Portfolio and Project Management is widely implemented in industries such as manufacturing, retail, and financial services. It offers tailored solutions for each sector, addressing specific project management requirements and providing industry-specific insights to optimize business processes.

SAP

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations

Joy Global Inc., Citrix, EMC Corporation, Concho Resources, Concho Resources, RZD Russian Railways, Family Dollar Stores Inc., Lenovo

Microsoft Project Server vs. SAP Portfolio and Project Management