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Microsoft Project Server vs PowerSteering comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project Server
Ranking in Project Portfolio Management
5th
Average Rating
8.0
Reviews Sentiment
6.5
Number of Reviews
62
Ranking in other categories
No ranking in other categories
PowerSteering
Ranking in Project Portfolio Management
17th
Average Rating
8.0
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of June 2026, in the Project Portfolio Management category, the mindshare of Microsoft Project Server is 5.0%, down from 6.4% compared to the previous year. The mindshare of PowerSteering is 1.8%, up from 0.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Portfolio Management Mindshare Distribution
ProductMindshare (%)
Microsoft Project Server5.0%
PowerSteering1.8%
Other93.2%
Project Portfolio Management
 

Featured Reviews

JV
Owner at CPSTECH
Collaborative task management simplifies office work, but agile methodology features need enhancement
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using cloud drives like OneDrive. Another feature is Kanban or other features such as Scrum with agile methodologies. Microsoft Project Server is limited and falls short in using agile methodologies, which is the most important issue to improve. Microsoft Project Server is a good product; it is possible to improve regarding enabling agile features because the teams in my work are using Trello and Jira products due to the blackboards, Kanban, and Scrum. To do activities and stopping activities is more comfortable and easier to use, making it more practical in my teamwork. These features do not exist in Microsoft Project Server.
it_user4230 - PeerSpot reviewer
VP of Product at a legal firm with 51-200 employees
Excellent portfolio management SaaS - strategy, savings, visibility
I haven't used the product for over a year, so this could be out of date but entering information was somewhat cumbersome. PPM systems in general are a challenge to keep populated with current information. The business priority of portfolio visibility must be communicated to users and reinforced that the project doesn't exist unless it's updated in the system.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"It has been helpful for calculating the time of completion of our projects and looking at the critical parts of our projects."
"Project schedule management is very good. Basically, it sits on SharePoint. So, every time we create a project, a new project site is created within that SharePoint environment, which is a very good document repository. It allows us to create issues and risks lists and additional functionality to keep track of what's going on with projects."
"I would recommend Microsoft Project Server to other organizations and would rate the solution ten out of ten."
"Using Power BI and SQL Server, I can extract a lot more data."
"The solution scales well."
"The best features of Microsoft Project Server are the online collaborative working capabilities, which enable collaborative online work."
"Microsoft Project Professional is the best client application (and is also used in competitors’ solutions) because it has a good scheduling engine and nice reports in the latest version of the product."
"It's stable and reliable."
"Very configurable software; almost any stage-gate process can be mapped and defined in the software giving excellent visibility to your project portfolio."
 

Cons

"I think they need more flexibility with licensing, because there are preconceived ideas that don't allow as much flexibility with the various licenses."
"Microsoft doesn't always have all the answers, and they rely more on communities. Their support tends to decline when not supporting cloud solutions, and there is often an attempt to upsell alternate products rather than solve problems."
"Microsoft Project Server could improve by making the solution more user-friendly."
"OOB reporting is not very robust."
"We are on the on-prem version. The cloud, however, gives more regular updates that we can take advantage of."
"The product's UI is not very user-friendly."
"The solution could improve the ease of access could improve. It can be time-consuming."
"The initial setup was complex."
"Entering information was somewhat cumbersome."
 

Pricing and Cost Advice

"Microsoft Project Server is more expensive than other solutions on the market. We purchase the license annually."
"There is a subscription model for different types of users for different types of roles."
"I'm not quite sure about the licensing costs. We're probably paying somewhere in the neighborhood of about 80,000 to 90,000 a year for our current on-prem because we handle our own licensing. As far as Project Online is concerned, we're still trying to get a good handle on that. It looks like it is going to be in a neighborhood of about 120,000 to 150,000 a year, but we're getting a lot more capability out of it."
"I would rate the price a six out of ten."
"I rate the pricing a one out of ten because the price is way too high."
"It is on the expensive side."
"I cannot comment on the price as I was not responsible for purchasing the solution."
"The licensing was procured before my involvement."
Information not available
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Top Industries

By visitors reading reviews
Construction Company
11%
Financial Services Firm
9%
Manufacturing Company
9%
Marketing Services Firm
9%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business25
Midsize Enterprise12
Large Enterprise33
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for Microsoft Project Server?
The pricing for Microsoft Project Server is standard, around $200-$250, but I think it's actually $80 to $100 per year. The pricing for Microsoft Project Server is relative; I would say it is cheap.
What needs improvement with Microsoft Project Server?
In order to improve Microsoft Project Server, collaborative features could be enhanced, as it is possible to improve it in a collaborative way similar to other office products, for example, using c...
What is your primary use case for Microsoft Project Server?
Today, the use cases for Microsoft Project Server are for office tasks, such as writing in Word processors, worksheets in Excel, Word processors with Microsoft Word, Microsoft Excel, and Microsoft ...
Ask a question
Earn 20 points
 

Also Known As

MS Project Server
No data available
 

Overview

 

Sample Customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations
Church Pension Group, UK Highways Agency, US Department of Defense, Electrocomponents, Novation, Staples, Molex, Polyone, NHS Lincolnshire
Find out what your peers are saying about Broadcom, Planisware, monday.com and others in Project Portfolio Management. Updated: June 2026.
900,838 professionals have used our research since 2012.