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Smartsheet vs Trimble Project Management comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jan 25, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Smartsheet
Ranking in Project Management Software
7th
Average Rating
8.0
Reviews Sentiment
7.1
Number of Reviews
43
Ranking in other categories
Project Portfolio Management (3rd)
Trimble Project Management
Ranking in Project Management Software
26th
Average Rating
8.0
Reviews Sentiment
3.6
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of February 2026, in the Project Management Software category, the mindshare of Smartsheet is 2.3%, down from 4.6% compared to the previous year. The mindshare of Trimble Project Management is 1.3%, up from 0.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Smartsheet2.3%
Trimble Project Management1.3%
Other96.4%
Project Management Software
 

Featured Reviews

DS
Project Manager at a university with 1,001-5,000 employees
Automation simplifies manual tasks and facilitates team communication
There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.
reviewer2798931 - PeerSpot reviewer
Associate VP, Engineering & Project Management at a university with 10,001+ employees
Consistent capital project workflows have improved collaboration and real-time data use
In my opinion, the best features of Trimble Project Management are that it is quite good as a database and process, and it has been working well for us. The big challenge is on the reporting side; it does not provide great dashboards and that type of functionality. Using Trimble Project Management has made our project efficiency more efficient than not having it. It is a project management information system, so it is very important to have for our organization. Trimble Project Management's real-time data integration has been a valuable feature; we have a data warehouse that it sends information to, and we use Tableau to create dashboards.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The solution is straightforward. Whenever a requirement arises, we create three things in Smartsheet: a project plan, a dashboard, and internal documents. It is done through the form and Smartsheet's automation services. This process shortens the time to market from seven days to less than 12 hours."
"We like Smartsheet's workflows, automation, and low-code capabilities. I don't know of any other project management tool with low-code functionality designed for project managers."
"The dashboard and the layouts are quite good."
"To me, one of the most powerful features of Smartsheet is being able to email others."
"I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items."
"The deployment is very easy. All you need to do is log in."
"I think Smartsheet would scale fine."
"It's stable and simple to use."
"Using Trimble Project Management has made our project efficiency more efficient than not having it."
 

Cons

"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."
"You were forced to create a new tab rather than add another sheet."
"With a large quantity of data, the solution lags a bit."
"It already has a really powerful Export to Excel feature, but it can have an Excel add-on. The way to set up single sign-on wasn't too easy in the beginning, and it was hard to get hold of customer service. They should make it easier to set up SSO. Smartsheet's customer service also definitely needs to be improved."
"They provide a limited number of sheets which is not enough."
"Smartsheet's export and print functions could be more seamless. Once I create the plan in Smartsheet, I need to import it into my corporate web presentations. This isn't always smooth. I have to save it in PDF format, then cut an image from the PDF version."
"It would be beneficial to enhance user-friendliness and make it less complex while maintaining its overall excellence as a product."
"More intuitive access without constant logins would be beneficial."
"The reporting does exist, but it is not great."
 

Pricing and Cost Advice

"I believe a licensed user costs between 300 to 400 euros."
"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."
"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."
"This licensing is straightforward and they charge per user."
"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."
"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."
"I pay $ 120 or $ 128 a month for two to three users."
"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."
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Top Industries

By visitors reading reviews
Manufacturing Company
15%
Government
10%
Healthcare Company
9%
University
7%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business19
Midsize Enterprise2
Large Enterprise22
No data available
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Smartsheet?
The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...
What is your experience regarding pricing and costs for Smartsheet?
Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.
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Also Known As

No data available
Meridian Proliance PPM, Proliance Project Portfolio Management
 

Overview

 

Sample Customers

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Microsoft, Rasterex Software
Find out what your peers are saying about Atlassian, monday.com, Microsoft and others in Project Management Software. Updated: January 2026.
881,757 professionals have used our research since 2012.