Oracle Primavera Portfolio Management vs Smartsheet comparison

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Executive SummaryUpdated on Nov 4, 2024

Oracle Primavera Portfolio Management and Smartsheet are both project management tools competing in the project management category. Smartsheet appears to have the upper hand due to its user-friendly features and versatile functionality, making it more accessible for medium-sized projects, while Oracle Primavera is preferred for its robustness in complex and large-scale project environments.

Features: Oracle Primavera offers risk management, advanced analytics, and comprehensive reporting, making it suitable for handling complex projects. Smartsheet excels with an intuitive grid interface, collaboration tools, and flexible customization, ideal for businesses seeking ease of use.

Room for Improvement: Oracle Primavera could benefit from enhanced user interface design, simplified setup for smaller teams, and more integration options with third-party tools. Smartsheet might need improvements in scalability for large enterprises, advanced reporting capabilities, and customer support for more technical issues.

Ease of Deployment and Customer Service: Smartsheet is valued for its straightforward cloud-based deployment, enabling quick and easy setup, supported by responsive customer service. Oracle Primavera, with a more complex installation process, is backed by comprehensive support but requires significant expertise to implement effectively.

Pricing and ROI: Oracle Primavera involves higher initial costs due to its advanced enterprise features, promising a high ROI in complex project settings. Smartsheet offers a cost-effective pricing model with scalable options, providing quicker ROI for small to medium businesses through lower setup costs and resource efficiency.

To learn more, read our detailed Oracle Primavera Portfolio Management vs. Smartsheet Report (Updated: September 2025).

Oracle Primavera Portfolio Management vs. Smartsheet

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Oracle Primavera Portfolio ...

Ranking in Project Portfolio Management

10th

Average Rating

7.4

Reviews Sentiment

4.8

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

3rd

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (5th)

Mindshare comparison

As of October 2025, in the Project Portfolio Management category, the mindshare of Oracle Primavera Portfolio Management is 4.1%, down from 4.6% compared to the previous year. The mindshare of Smartsheet is 8.8%, up from 7.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Market Share Distribution
Product	Market Share (%)
Smartsheet	8.8%
Oracle Primavera Portfolio Management	4.1%
Other	87.1%

Project Portfolio Management

Featured Reviews

ManeshGeorge

Senior Consultant at Aurecon

Efficient project planning with advanced impact and delay analysis features

You need to have a good understanding of project management before you build programs using P6. Learning the tool takes time, so you should spend hands-on time with it while developing your project management skills. It's a mix of hands-on work and project management skills. I'd rate the solution eight out of ten.

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PaulDiaz

Project Manager at Amgen

Needs to improve baselines and changing dates can be frustrating

I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items. The worksheet is key for tracking project progress, though we track it at a higher level rather than detailed work breakdown structures. Subject matter experts say when they'll deliver things, and that's what we track.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most valuable features were the cost breakdown structure and work breakdown structure."

"Oracle Primavera Portfolio Management is a well-engineered product from an IT perspective."

"The integration with Unifier, which is also an Oracle tool, ensures that the data is correct and timely."

"I like Primavera's planning capabilities."

"Delay analysis and extension of time claims are some of the key features."

"The solution's tech support is good."

"The ability to streamline the process of obtaining signatures from our contractors is valuable."

"The most valuable features were the cost breakdown structure and work breakdown structure."

More Oracle Primavera Portfolio Management pros

"It's very user friendly."

"Granting access to Smartsheet is much simpler. Anyone can access it with just a link and password. Smartsheet also offers intelligent forms, allowing us to collect project proposals easily. Before our first meeting, I can review initial project ideas submitted through these forms. Additionally, attaching files is straightforward - no need to navigate through menus. The search function is also nice."

"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."

"The ability to build a quick dashboard and give management insight into the progress of the project itself is probably one of the most beneficial pieces."

"The tool reduces manual labour and it is user-friendly."

"I like that Smartsheet integrates Excel with a cloud-based project management software."

"Enables coordination and sharing of information that is relatively inexpensive."

"It is my favorite project management tool. The reason for that is that it is very flexible. It is much easier to use than Microsoft Project in terms of creating custom fields. It is very similar to Excel. So, people understand it, which makes it a little bit easier to use for most users."

More Smartsheet pros

Cons

"They should work on integrating the solution with ERP."

"Primavera could be better integrated with other products, and it needs more cost management features."

"There is scope for development in integrating with some AI products."

"The scalability has room for improvement."

"The reporting could improve project management. We need multiple source reports. If someone is new to the support it has a steep learning curve."

"There is a need for improvement in the interfacing and possibly better integration with other programs."

"The solution's user interface is an area with shortcomings that need improvement."

"For us in LATAM, the pricing is extremely high. That is why I only work with oil and gas and mining industries because they have substantial budgets."

More Oracle Primavera Portfolio Management cons

"Areas for improvement in Smartsheet include better integration capabilities with other technologies through APIs and addressing limitations in reporting functionalities."

"I think that the mobile interface needs to be improved. If you cannot access it through your laptop, I'd prefer to have that option on the mobile, but I don't think that it's user-friendly and easy to navigate."

"Smartsheet could improve the UI and integrations. Some of Smartsheet's competitors have more than 2,000 integrations while Smartsheet only has approximately 40 integration applications."

"Smartsheet could improve by having seamless integration with Azure Board."

"An area for improvement in Smartsheet is that if you're in the government or you're a regulated customer, you're not allowed to use APIs due to internal restrictions, so there are specific things that you cannot connect to it. Another area for improvement in the solution is that because there's a capacity of how many records you can have, and there's a capacity of how many functions you can apply, Smartsheet has set up their system where they can force people into purchasing a $20,000 additional module that is called Control Center, that will create documents for them on the fly, so they don't use so many functions and automation. Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve. You have to do your own training and you have to work on your own solution."

"Asana has a modern look and feel, particularly its agile project management interface featuring movable cards between columns."

"They should improve the solution's integration with API."

"The integration with Microsoft products should be improved."

More Smartsheet cons

Pricing and Cost Advice

"The solution itself is cost-effective."

"Oracle Primavera Portfolio Management is an expensive solution. There is an upfront cost to purchase the solution and then there are annual fees to use the solution."

"The solution is highly priced compared to one of its competitors."

"My company has made an annual payment towards the costs of the solution. Price-wise, the solution is okay."

"I believe a licensed user costs between 300 to 400 euros."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

"I pay $ 120 or $ 128 a month for two to three users."

"I would assume there is a licensing fee. I don't think that it is free."

"The solution is expensive."

More Smartsheet pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Portfolio Management solutions are best for your needs.

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Top Industries

By visitors reading reviews

Manufacturing Company

13%

Energy/Utilities Company

10%

Government

Construction Company

Manufacturing Company

14%

Government

10%

Healthcare Company

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	1
Large Enterprise	4

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

What is your experience regarding pricing and costs for Oracle Primavera Portfolio Management?

Primavera appears to be more expensive than Microsoft Project but potentially less than Maximo. Pricing details from ten years ago are not committed to memory, and I would have to refer back to doc...

What needs improvement with Oracle Primavera Portfolio Management?

Because we use mostly P6 and we do not use OPC, which is the new cloud version that is visually easier to use, I would rate it as an eight.

What is your primary use case for Oracle Primavera Portfolio Management?

We try to use Oracle Primavera Portfolio Management combined with Unifier. Unifier is a cost control tool. It is mostly used in oil and gas, mining, and construction industries, but predominantly i...

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

What is your experience regarding pricing and costs for Smartsheet?

The pricing is great and reasonable enough that I maintained my copy and bought it for my team independently.

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Product Reports

Project Portfolio Management

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Oracle Primavera Portfolio Management report

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Also Known As

Primavera Portfolio Management, OPPM

No data available

Overview

Oracle's Primavera Portfolio Management is the leading portfolio management software solution, providing unmatched flexibility and infrastructure for enterprise portfolio management. With its unique functionality, real-world enterprise scalability, and unlimited configurability, Primavera Portfolio Management is ideal for managing just about any type of portfolio from ideation through execution.

Oracle

Smartsheet is a dynamic platform with features like real-time data sharing, Gantt charts, and integration with Jira and Microsoft Teams, offering valuable tools for efficient task management.

Smartsheet combines Excel-like functionality with cloud accessibility, making it efficient for tracking, reporting, and workflow management. Users benefit from its scalability and robust security, making it ideal for enterprise-level projects. However, improvements in data visibility, real-time collaboration, and user-friendliness can enhance its utility. Customizable dashboards, project management features, and seamless integrations offer great flexibility, though there is a demand for better automation, API enhancements, and new templates.

What are Smartsheet's most important features?

Real-time Data Sharing: Facilitates seamless collaboration between users.
Project Management Tools: Includes Gantt charts and task prioritization for efficient project tracking.
Integration: Works with major platforms like Jira and Microsoft Teams for comprehensive data flow.
Automation Capabilities: Reduces manual work with robust automation functionalities.
Customizable Dashboards: Allows users to tailor dashboards to meet specific needs.

What benefits or ROI should users look for in reviews?

Efficiency: Streamlines workflows with tools that enhance project tracking and collaboration.
Scalability: Supports growing enterprise demands with its scalable architecture.
Security: Provides robust, secure environments for data management.
Adaptability: Offers flexibility to customize workflows for improved resource management.

Smartsheet is utilized by organizations in industries like engineering, education, and IT for project management, task tracking, and data integration. It enables planning, scheduling, and team collaboration, facilitating dashboard creation and automation of processes. Its flexibility in customizing workflows is appealing to those managing projects and programs.

Sample Customers

Yarra Valley Water, John Wayne Airport, Hatch Mott Macdonald, Austrian Power Grid AG, EDF France, Chiyoda Corporation, Croatian Waters, Selex ES, Chicago Park District

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Oracle Primavera Portfolio Management vs. Smartsheet