SharePoint vs Workplace by Facebook comparison

The compared Microsoft and Meta solutions aren't in the same category. Microsoft is ranked #1 in ECM , with an average rating of 8.2, and holds a 11.7% mindshare in the category. Meta is ranked #7 in ESS , with an average rating of 7.0, and holds a 3.0% mindshare. Additionally, 79% of Microsoft users are willing to recommend the solution, compared to 100% of Meta users who would recommend it.

SharePoint

Read 167 SharePoint reviews

16,578 Views
9,284 Comparison Views

79% willing to recommend

Workplace by Facebook

Read 5 Workplace by Facebook reviews

896 Views
735 Comparison Views

100% willing to recommend

SharePoint

Workplace by Facebook

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Executive Summary

We performed a comparison between SharePoint and Workplace by Facebook based on real PeerSpot user reviews.

Find out what your peers are saying about Microsoft, IBM, Adobe and others in Enterprise Content Management.

To learn more, read our detailed Enterprise Content Management Report (Updated: May 2026).

Buyer's Guide

Enterprise Content Management

May 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

SharePoint

Average Rating

7.8

Reviews Sentiment

6.7

Number of Reviews

167

Ranking in other categories

Enterprise Content Management (1st), Web Content Management (2nd), Corporate Portals (Enterprise Information Portals) (1st), Enterprise Intranet (1st)

Workplace by Facebook

Average Rating

7.8

Reviews Sentiment

8.4

Number of Reviews

Ranking in other categories

Enterprise Social Software (7th)

Mindshare comparison

While both are Messaging and Collaboration solutions, they serve different purposes. SharePoint is designed for Enterprise Content Management and holds a mindshare of 11.7%, down 15.9% compared to last year.
Workplace by Facebook, on the other hand, focuses on Enterprise Social Software, holds 3.0% mindshare, down 3.3% since last year.

Enterprise Content Management Mindshare Distribution
Product	Mindshare (%)
SharePoint	11.7%
Alfresco	6.7%
OpenText Content Management	6.3%
Other	75.3%

Enterprise Content Management

Enterprise Social Software Mindshare Distribution
Product	Mindshare (%)
Workplace by Facebook	3.0%
Slack Business - Enterprise	9.6%
Microsoft Teams	6.9%
Other	80.5%

Enterprise Social Software

Featured Reviews

Ravi Raushan Kumar

Software Engineer at ValueMomentum

Centralized document governance has boosted collaboration and made knowledge sharing structured

SharePoint is a powerful platform, but there are a few areas where I think it could be improved, such as user experience. For new users, the interface and navigation can feel quite complex, specifically when working with multiple sites and document libraries. Another improvement would be search functionalities. While it is good sometimes, it does not always return the most relevant result unless a document is very well-structured and tagged. Also, initial setup and customizations can be time-consuming and may require technical expertise, specifically when configuring workflows or permissions. From a modern development perspective, tighter and more seamless integrations with tools including Power Automate and better support for custom backend integrations through APIs could make it more efficient. Overall, simplifying usability and enhancing search and integration capability would make SharePoint even stronger. One additional area I would appreciate improvement would be performance and responsiveness, especially when dealing with a large document library. Sometimes loading or navigating through large datasets can feel quite slow. Another aspect is permissions management. While it is very powerful, it can become complex to manage at scale, specifically when there are multiple levels of access across teams and projects. Improving developer experience would also be beneficial. Making customization, API integrations, and extensions more straightforward would help teams, especially backend developers, leverage SharePoint more efficiently.

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Aryan Singh1

Product Manager at Infozion

Offers good integration features but needs to offer more flexibility in the language option offered

There are a couple of things that can be improved in the tool. When we are talking about communications, the tool has interoperable cataloging. The only thing that needs a certain level of improvement within Meta is the vernacular, which can be dependent, as we cannot choose the process of communication that is happening in it. After I launch a bot, if I move from one country to another, and if the entire communication is happening in German, while I have just moved from France, and I need to buy a particular choice of vehicle, then I would want the entire communication to happen in my language. What Meta does not allow as of now is that if I am reaching out to you in French, then only you can have the conversation in French. You cannot select a language in the middle of a conversation. If I want to have a conversation in French, there is a very limited selection. Until and unless a conversation is triggered from a particular language, we do not have the option to choose another language. The tool gives you flexibility in the language, but that is on the business and not on the customer, which sometimes limits the approachability aspect.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"There are a lot of valuable features (e.g., ease of use, collaboration, integration with LDAP, security, accessibility, stability, etc.)."

"Combined reports and data with timeline tracking, better than looking into three systems to find the full picture."

"SharePoint has allowed our organization to effectively share important information across lines of business globally."

"OneDrive and SharePoint provide a secure, fully auditable way of storing information."

"Staff training is reduced because learning basic SharePoint is not as complicated as an EDRMS."

"SharePoint's collaborative features are valuable as they enable productivity by allowing multiple users to edit documents simultaneously."

"The most valuable aspect of SharePoint is its integration with Teams. T"

"For SharePoint, I believe the most valuable feature is the customization and allowing you to share and edit files and documents. Being able to share externally and the precise administration of the files in terms of giving permissions and controlling who has access to what is a very good feature."

More SharePoint pros

"The product was easy to use."

"Storage is the best thing about the solution."

"The tool's integration feature benefited the workflow...it helped centralize communication."

"The biggest lesson we have learned from working with Workplace is that we should have made the change a lot earlier."

"The solution is used as a knowledge platform for sharing knowledge and information that everybody can easily access."

"A full-featured collaboration tool that is as easy to use as Facebook."

Cons

"For sure, it should offer customisation of data grids, which is not possible, as it seems to use some proprietary OCX control."

"The user interface should improve. It is still a bit clunky for the new user to navigate around."

"I'm trying to get the knowledge bit by bit, so I'm losing the idea of the whole product, e.g. SharePoint is losing its essence."

"The solution lacks collaboration features."

"One issue is that when users mistakenly hide files or set permissions incorrectly, it can lead to files becoming inaccessible, requiring intervention from Microsoft support to resolve."

"Special implementation and development should be easy."

"SharePoint Online is excellent as is, but licensing for the on-premises version is expensive."

"While working with SharePoint, I observed that if the number of files is too much, the upload time, management time, and search time consume a lot of time during the initial phase."

More SharePoint cons

"What Meta does not allow as of now is that if I am reaching out to you in French, then only you can have the conversation in French. You cannot select a language in the middle of a conversation."

"The implementation could be made easier."

"The conferencing feature does not work well with multiple parties or locations."

"There needs to be a restriction on who can download content."

"The product should allow users to assign tasks and automate processes."

Pricing and Cost Advice

"For this type of solution, it is not wise to buy it without Software Assurance."

"The pricing works for us."

"It is pretty reasonable. It is $5 per month per user. We have 12 users now, so it is about $60 per month."

"They are about an eight in comparison to other similar products."

"The product is reasonably priced."

"The pricing is competitive."

"The licensing model for SharePoint Online is based on per user, and it is monthly. The price of the solution overall is good."

"The data classification and search elements are cheap."

More SharePoint pricing and cost advice

"The regular package costs us $4 per user per month."

"The solution seemed expensive to me."

"The cost has become one-tenth of the cost in comparison to the old techniques. As we were able to qualify and nurture these leads, the overall cost of the entire sales process was reduced."

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Comparison Review

it_user8925

Developer with 51-200 employees

Aug 23, 2013

Jive vs Sharepoint vs Drupal Commons

At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…

Read full review

Top Industries

By visitors reading reviews

Government

10%

Financial Services Firm

10%

Manufacturing Company

Construction Company

No data available

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	81
Midsize Enterprise	40
Large Enterprise	83

No data available

Questions from the Community

What is your experience regarding pricing and costs for SharePoint?

I do not know the difference between the prices of the two solutions; I did not work on this project.

See all answers

What needs improvement with SharePoint?

It is a little difficult to name the areas for improvements in SharePoint because I don't use it all that much. I know I can host pages on it and feel that the CMS platform, which helps create thos...

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What is your primary use case for SharePoint?

SharePoint is a repository that I use primarily for collaboration and sharing resources and assets. It's a good way to collaborate, and one benefit of SharePoint is the pages you can create on it, ...

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What needs improvement with Workplace by Facebook?

See all answers

What is your primary use case for Workplace by Facebook?

I use the solution in my company to create chatbots for our clients, like BMW in India. We have been working on WhatsApp chatbots and Facebook marketing, where we have integrated Adobe Marketo for ...

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What advice do you have for others considering Workplace by Facebook?

In our company, we integrate with Workplace through Facebook's tools that were provided to us, and it is there that we created a middleware system for communication back and forth. Whatever data we...

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Comparisons

OpenText Documentum Content Management vs SharePoint

Compared 12% of the time

OpenText Content Management vs SharePoint

Compared 4% of the time

IBM FileNet vs SharePoint

Compared 4% of the time

Box vs SharePoint

Compared 3% of the time

Alfresco vs SharePoint

Compared 3% of the time

More SharePoint Competitors

Slack Business - Enterprise vs Workplace by Facebook

Compared 22% of the time

Yammer vs Workplace by Facebook

Compared 13% of the time

Jive vs Workplace by Facebook

Compared 12% of the time

ChatWork vs Workplace by Facebook

Compared 11% of the time

Jostle vs Workplace by Facebook

Compared 6% of the time

More Workplace by Facebook Competitors

Product Reports

Buyer's Guide

SharePoint

May 2026

Download SharePoint product report

Buyer's Guide

Enterprise Social Software

May 2026

Download Workplace by Facebook product report

Also Known As

SharePoint 2007, SharePoint 2010

Facebook Workplace, Facebook at Work

Overview

SharePoint offers document management, collaboration, and Microsoft Office integration, with a user-friendly interface supporting workflows and customization. Organizations benefit from centralized content storage, improving team coordination and efficiency.

SharePoint is tailored for document and content management, offering collaboration tools, workflow automation, and integration with Microsoft products. It supports robust search, metadata tagging, and access control. While performance and the interface require enhancements, it remains a valuable tool for organizations managing internal and external communications. Integration with Microsoft Teams and OneDrive facilitates collaboration, and SharePoint's centralized repositories and document storage enhance team efficiency. Power Platform integration allows for quick data handling and automation, boosting productivity.

What Are the Most Notable Features of SharePoint?

Document Management: Organize and manage documents efficiently.
Collaboration Tools: Enhance team collaboration and communication.
Microsoft Office Integration: Seamlessly work with Office applications.
Search Capabilities: Robust search and metadata tagging for easy retrieval.
Access Control: Protect and manage sensitive information access.
Power Platform Integration: Quick data handling and automation for improved productivity.

What Benefits Should Users Look for When Evaluating SharePoint?

Improved Team Efficiency: Enhance coordination and document sharing.
Centralized Storage: Efficient content management in a centralized repository.
Seamless Workflow Automation: Automate processes to boost productivity.
Integration Capability: Enhance functionality with external services and applications.
Customization Options: Tailor workflows and user experience to business needs.

In various industries, SharePoint is used for document and content management, supporting specific department sites and internal communications. It facilitates automation and policy management while offering integration with Microsoft Teams and OneDrive for improved collaboration and geographical team coordination.

Microsoft

Workplace by Facebook offers intuitive communication and collaboration tools for businesses, making it easy to manage conversations and projects while providing seamless integration with existing systems.

Designed for corporate communication, Workplace by Facebook features a Facebook-like interface for easy adoption. It supports storage and retrieval of past conversations and project files. While lacking direct API access, it integrates with systems like Microsoft Dynamics and Adobe Marketo through business service providers. However, it faces challenges in multi-party conferencing and language selection flexibility. An overwhelming number of groups and lack of task automation are noted concerns. Despite these, it remains popular for internal communication, HR collaboration, and client interactions utilizing Meta facilities.

What are the key features of Workplace by Facebook?

Familiar Interface: Ease of use with a design similar to Facebook.
Storage Capabilities: Efficiently stores and retrieves past conversations.
Knowledge Library: Centralized information-sharing platform.
Collaboration Tools: Posting, groups, and surveys enhance teamwork.
Integration: Compatible with systems like Microsoft Dynamics and Adobe Marketo.

What benefits should users look for in reviews?

Easy Adoption: Familiar interface speeds up onboarding.
Enhanced Collaboration: Tools that promote team engagement.
Flexible Integration: Adapts to legacy systems via providers.
Efficient Communication: Supports internal updates and HR tasks.

Workplace by Facebook is actively used in corporate settings for managing internal communication and project tracking. Businesses incorporate workplace software for announcements, executive blogs, and HR collaboration, often integrating it with marketing tools like WhatsApp and Adobe Marketo to improve client interaction networks.

Sample Customers

Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.

Royal Bank of Scotland, UST Global, DNB Bank, Smart, IJM Corporation, Telenor Group, Mobilink, Landmark Group, Yes Bank, BrightTALK, Kenshoo, Godrej Consumer Products

Buyer's Guide

Enterprise Content Management

May 2026

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We monitor all Enterprise Content Management reviews to prevent fraudulent reviews and keep review quality high. We do not post reviews by company employees or direct competitors. We validate each review for authenticity via cross-reference with LinkedIn, and personal follow-up with the reviewer when necessary.