Smartsheet vs SwiftKanban comparison

Why PeerSpot?

Smartsheet and NimbleWork are both solutions in the Project Management Software category. Smartsheet is ranked #11 with an average rating of 8.0, while NimbleWork is ranked #29. Smartsheet holds a 2.1% mindshare in PMS, compared to NimbleWork’s 1.0% mindshare. Additionally, 93% of Smartsheet users are willing to recommend the solution, compared to 100% of NimbleWork users who would recommend it.

Smartsheet

Read 43 Smartsheet reviews

6,214 Views
4,661 Comparison Views

93% willing to recommend

SwiftKanban

Read 1 SwiftKanban review

1,769 Views
1,592 Comparison Views

100% willing to recommend

Smartsheet

SwiftKanban

Comparison Buyer's Guide

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Executive SummaryUpdated on Jan 18, 2026

Smartsheet and SwiftKanban compete in the project management category. Smartsheet tends to have the upper hand because of its extensive features and flexible use cases, while SwiftKanban is favored for its specialized Kanban-focused tools.

Features: Smartsheet offers versatility in project tracking, collaboration, and automation, with standout grid-based views and advanced data management. SwiftKanban focuses on visual workflow and process management, with Kanban boards, analytics, and agile project execution improvements.

Ease of Deployment and Customer Service: Smartsheet provides straightforward deployment suitable for various industries. SwiftKanban offers a more specialized setup for agile teams. Smartsheet's intuitive deployment and extensive support materials appeal to traditional project management needs, while SwiftKanban's setup is noted for agile customer service.

Pricing and ROI: Smartsheet generally offers competitive pricing with high perceived ROI due to its adaptability and scalability. SwiftKanban may have higher upfront costs but offers ROI through agile enhancements and process efficiency.

To learn more, read our detailed Project Management Software Report (Updated: October 2026).

Buyer's Guide

Project Management Software

October 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Smartsheet

Ranking in Project Management Software

11th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (9th)

SwiftKanban

Ranking in Project Management Software

29th

Average Rating

8.0

Reviews Sentiment

7.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of November 2026, in the Project Management Software category, the mindshare of Smartsheet is 2.1%, down from 3.6% compared to the previous year. The mindshare of SwiftKanban is 1.0%, up from 0.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.1%
SwiftKanban	1.0%
Other	96.9%

Project Management Software

Featured Reviews

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Read full review

Venu Vashistha

IT Manager at a computer software company with 1,001-5,000 employees

Good reporting, quick configurations, and helpful support

It's a cloud-based setup, so there's no challenge in getting everything up and running. The downtime should be minimal. I'd rate the process nine out of ten in terms of ease of deployment. There is a three-month implementation exercise that we control. We have five people who were part of the implementation and maintenance process. They are admins and web developers.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"I think Smartsheet would scale fine."

"What I found most valuable in Smartsheet is its project customization feature. It's a great solution because you can add in your own WBS. You can see it in Jira style, Kanban, and you can even do Agile and Waterfall. Another feature that's valuable in the solution is when you have those connections, you have that API, you have a sandbox, and you can make a solution, it's a tremendous product because you can pull data."

"The most valuable feature of Smartsheet is its intuitiveness, ease of use, and overall simplicity."

"I prefer Smartsheet for its flexibility."

"The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that these dashboards can be shared with our clients without a license."

"The fact that you can share real-time data and access it from anywhere is the most valuable function."

"The solution is scalable."

"The dashboard feature is the most valuable aspect of the solution."

More Smartsheet pros

"The reporting part is very good."

Cons

"A room for improvement I found in Smartsheet is the view, as it's currently row-wise. I should have the opportunity to view a full scale, top down list instead of just a column driven list. I shouldn't have to go just left or right. I should be able to view it top down."

"The main challenge with Smartsheet is that when you start putting components on the Smartsheet dashboard, they don't know about each other. So, if I filter something in one widget, or if I click on a region or a project ID, the other widget or component and the visualization that's on that dashboard don't change. It doesn't know about the other component."

"Smartsheet's export and print functions could be more seamless. Once I create the plan in Smartsheet, I need to import it into my corporate web presentations. This isn't always smooth. I have to save it in PDF format, then cut an image from the PDF version."

"More intuitive access without constant logins would be beneficial."

"Initially, there were issues like dropdowns. Those have been overcome."

"One of the improvements I'd like to see would be the ability to have attachments that could be edited within Smartsheet."

"An area for improvement in Smartsheet is that if you're in the government or you're a regulated customer, you're not allowed to use APIs due to internal restrictions, so there are specific things that you cannot connect to it. Another area for improvement in the solution is that because there's a capacity of how many records you can have, and there's a capacity of how many functions you can apply, Smartsheet has set up their system where they can force people into purchasing a $20,000 additional module that is called Control Center, that will create documents for them on the fly, so they don't use so many functions and automation. Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve. You have to do your own training and you have to work on your own solution."

"Smartsheet's customer service definitely needs to be improved. They create a ticket, and then it disappears."

More Smartsheet cons

"Some of the reports could be automated."

Pricing and Cost Advice

"The solution is too expensive."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"I pay $ 120 or $ 128 a month for two to three users."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

More Smartsheet pricing and cost advice

Information not available

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Top Industries

By visitors reading reviews

Financial Services Firm

12%

Manufacturing Company

10%

Outsourcing Company

Construction Company

34%

Comms Service Provider

23%

Financial Services Firm

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

No data available

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

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Comparisons

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Compared 6% of the time

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Compared 6% of the time

Jira vs Smartsheet

Compared 5% of the time

Asana vs Smartsheet

Compared 4% of the time

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Compared 19% of the time

Broadcom Clarity vs SwiftKanban

Compared 15% of the time

Wrike vs SwiftKanban

Compared 10% of the time

ProProfs Project vs SwiftKanban

Compared 7% of the time

Adobe Workfront vs SwiftKanban

Compared 7% of the time

More SwiftKanban Competitors

Product Reports

Buyer's Guide

Smartsheet

October 2026

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Buyer's Guide

Project Management Software

October 2026

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Also Known As

No data available

Digité SwiftEASe

Overview

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

SwiftKanban is a comprehensive tool designed for teams seeking to enhance their workflow efficiency with robust Kanban-based methodologies.

It offers extensive capabilities that cater to both beginners and experienced practitioners by blending visual management, workflow automation, and analytics. SwiftKanban supports agile and DevOps practices by facilitating easier tracking, collaboration, and continuous improvement, thereby boosting team productivity. Users commend its role in streamlining project delivery, making it a preferred choice for agile transformations.

What are the valuable features of SwiftKanban?

Visual Management: Provides intuitive Kanban boards to visualize work processes and dependencies effectively.
Analytics and Reporting: Offers detailed insights into team performance and workflow efficiency through a range of reports and charts.
Workflow Automation: Automates repetitive tasks, ensuring smoother transitions and reduced manual effort.
Collaboration Tools: Enhances team communication and collaboration with integrated tools and real-time updates.

What benefits and ROI should users consider?

Increased Efficiency: Streamlined processes and reduced bottlenecks lead to better team performance.
Improved Visibility: Enhanced transparency with visual Kanban boards aids in informed decision-making.
Scalability: Suitable for teams of different sizes, accommodating growth and complexity as needed.
Enhanced Collaboration: Fosters better communication among team members, leading to cohesive project execution.

Industries like software development, marketing, and manufacturing leverage SwiftKanban for its adaptability in managing diverse workflows. It allows seamless integration with existing systems, ensuring a smooth transition and continuous delivery while promoting agile transformations across different sectors.

NimbleWork

Sample Customers

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Alchemetrics, Ding, MSG Systems, Worthington Industries, Teradata, Teradata - Agile COE, Teradata India, Tedder Industries, Instem

Buyer's Guide

Project Management Software

October 2026

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