Smartsheet vs Trimble Project Management comparison

Smartsheet and Trimble are both solutions in the Project Management Software category. Smartsheet is ranked #9 with an average rating of 7.4, while Trimble is ranked #17 with an average rating of 8.0. Smartsheet holds a 2.2% mindshare in PMS, compared to Trimble’s 1.2% mindshare. Additionally, 93% of Smartsheet users are willing to recommend the solution, compared to 100% of Trimble users who would recommend it.

Smartsheet

Read 43 Smartsheet reviews

3,712 Views
2,598 Comparison Views

93% willing to recommend

Trimble Project Management

Read 1 Trimble Project Management review

1,146 Views
997 Comparison Views

100% willing to recommend

Smartsheet

Trimble Project Management

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Executive SummaryUpdated on Jan 25, 2026

Trimble Project Management and Smartsheet are project management tools. Smartsheet appears more comprehensive in terms of features offered, aligning well with dynamic project needs.

Features: Trimble Project Management provides robust project scheduling and control capabilities, excels in integration with other Trimble solutions, and serves industries like construction and engineering. Smartsheet offers collaborative capabilities with grid, card, and project views, enhances team communication and data sharing, and integrates with major platforms.

Ease of Deployment and Customer Service: Trimble offers a specialized deployment approach with quick integration into Trimble's ecosystem and personalized support. Smartsheet provides flexible cloud-based deployment with extensive guides and responsive support.

Pricing and ROI: Trimble uses a tiered pricing model based on industry needs, ensuring more predictable ROI in niche fields. Smartsheet's subscription pricing may initially be higher but is justified by its versatile tools, offering broader ROI across various sectors.

To learn more, read our detailed Project Management Software Report (Updated: April 2026).

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Project Management Software

April 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Smartsheet

Ranking in Project Management Software

9th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (5th)

Trimble Project Management

Ranking in Project Management Software

17th

Average Rating

8.0

Reviews Sentiment

3.6

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of May 2026, in the Project Management Software category, the mindshare of Smartsheet is 2.2%, down from 4.9% compared to the previous year. The mindshare of Trimble Project Management is 1.2%, up from 0.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.2%
Trimble Project Management	1.2%
Other	96.6%

Project Management Software

Featured Reviews

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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reviewer2798931

Associate VP, Engineering & Project Management at a university with 10,001+ employees

Consistent capital project workflows have improved collaboration and real-time data use

In my opinion, the best features of Trimble Project Management are that it is quite good as a database and process, and it has been working well for us. The big challenge is on the reporting side; it does not provide great dashboards and that type of functionality. Using Trimble Project Management has made our project efficiency more efficient than not having it. It is a project management information system, so it is very important to have for our organization. Trimble Project Management's real-time data integration has been a valuable feature; we have a data warehouse that it sends information to, and we use Tableau to create dashboards.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"We practically couldn't run our business without it at this point."

"The most valuable feature of Smartsheet is its intuitiveness, ease of use, and overall simplicity."

"I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items."

"The dashboard and the layouts are quite good."

"What I appreciate best about Smartsheet is the straight Gantt chart and its flexibility."

"The ability to build a quick dashboard and give management insight into the progress of the project itself is probably one of the most beneficial pieces."

"To me, one of the most powerful features of Smartsheet is being able to email others."

"Smartsheet is scalable; we deployed it in 47 large distribution centers across the United States, and we had six projects running on it while the corporate office could view all of the projects at once because the program management option is terrific."

More Smartsheet pros

"Using Trimble Project Management has made our project efficiency more efficient than not having it."

Cons

"Smartsheet could improve the UI and integrations. Some of Smartsheet's competitors have more than 2,000 integrations while Smartsheet only has approximately 40 integration applications."

"Smartsheet should continue to expand the spreadsheet-type functionality because it's limited currently."

"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."

"More intuitive access without constant logins would be beneficial."

"The product must include more modules for project management."

"I want to improve baselines, predecessor-successor relationships, and the ability to use manual starts and stops while keeping relationships intact. Changing dates and durations can be convoluted, unlike in Microsoft Project. There are many things I'm used to in other software that don't happen in Smartsheet. It's offset by how easy it is to link sheets and pull data at higher levels, but figuring out why I can't change data sometimes can be frustrating."

"A room for improvement I found in Smartsheet is the view, as it's currently row-wise. I should have the opportunity to view a full scale, top down list instead of just a column driven list."

"The main challenge with Smartsheet is that when you start putting components on the Smartsheet dashboard, they don't know about each other."

More Smartsheet cons

"The reporting does exist, but it is not great."

Pricing and Cost Advice

"I believe a licensed user costs between 300 to 400 euros."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"The solution is too expensive."

"The solution is expensive."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

More Smartsheet pricing and cost advice

Information not available

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Top Industries

By visitors reading reviews

Manufacturing Company

12%

Government

Financial Services Firm

University

Comms Service Provider

12%

Construction Company

12%

University

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

No data available

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

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What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

What needs improvement with Trimble Project Management?

The reporting does exist, but it is not great. The reporting is not optimal, but otherwise, Trimble Project Management is serving us well.

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What is your primary use case for Trimble Project Management?

Our general use case involves a 350 million capital budget at the university, so we use Trimble Project Management for all aspects of the design phase and construction phase, and for project manage...

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What advice do you have for others considering Trimble Project Management?

I was unable to download the Hive to e-Builder Trimble comparison, so I do not know; it was difficult to obtain. If you could send it to me, then I could provide my takeaway on it. We are consideri...

See all answers

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Product Reports

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Smartsheet

April 2026

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Buyer's Guide

Project Management Software

April 2026

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Also Known As

No data available

Meridian Proliance PPM, Proliance Project Portfolio Management

Overview

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

Trimble Project Management delivers comprehensive tools for efficient project workflow, catering to the needs of professionals across diverse industries, ensuring precision and effectiveness.

Trimble Project Management offers a suite of advanced capabilities designed to streamline communication and collaboration within project teams. Its robust features empower users to manage schedules, resources, and documents seamlessly. The platform integrates with other tools, facilitating a centralized project data environment that promotes informed decision-making and efficient operations.

What are the key features of Trimble Project Management?

Document Control: Ensures secure storage and sharing of project documents for smooth information flow.
Cost Management: Tracks project budgets and expenses, helping maintain financial oversight.
Scheduling: Facilitates project timeline planning and adjustments, ensuring timely delivery.
Collaboration Tools: Enhances team communication and coordination for better project outcomes.

What benefits should users look for in the reviews?

Improved Efficiency: Streamlined processes contribute to time savings and increased productivity.
Cost Savings: Effective budget management leads to reduced financial waste.
Enhanced Collaboration: Integrated tools ensure effortless team interaction and data sharing.
Data Accuracy: Centralized information enhances reliability and decision-making.

In construction and engineering, Trimble Project Management facilitates precise coordination and execution of complex projects by providing essential features that align with industry requirements. It supports real-time access to data, aiding in quick adjustments and proactive issue resolution.

Trimble

Sample Customers

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Microsoft, Rasterex Software

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April 2026

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