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Smartsheet vs Trimble Project Management comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Jun 3, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Smartsheet
Ranking in Project Management Software
10th
Average Rating
8.0
Reviews Sentiment
7.1
Number of Reviews
43
Ranking in other categories
Project Portfolio Management (7th)
Trimble Project Management
Ranking in Project Management Software
18th
Average Rating
8.0
Reviews Sentiment
3.6
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of September 2026, in the Project Management Software category, the mindshare of Smartsheet is 2.0%, down from 4.2% compared to the previous year. The mindshare of Trimble Project Management is 1.1%, up from 0.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Smartsheet2.0%
Trimble Project Management1.1%
Other96.9%
Project Management Software
 

Featured Reviews

DS
Project Manager at a university with 1,001-5,000 employees
Automation simplifies manual tasks and facilitates team communication
There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.
reviewer2798931 - PeerSpot reviewer
Associate VP, Engineering & Project Management at a university with 10,001+ employees
Consistent capital project workflows have improved collaboration and real-time data use
In my opinion, the best features of Trimble Project Management are that it is quite good as a database and process, and it has been working well for us. The big challenge is on the reporting side; it does not provide great dashboards and that type of functionality. Using Trimble Project Management has made our project efficiency more efficient than not having it. It is a project management information system, so it is very important to have for our organization. Trimble Project Management's real-time data integration has been a valuable feature; we have a data warehouse that it sends information to, and we use Tableau to create dashboards.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Granting access to Smartsheet is much simpler. Anyone can access it with just a link and password. Smartsheet also offers intelligent forms, allowing us to collect project proposals easily. Before our first meeting, I can review initial project ideas submitted through these forms. Additionally, attaching files is straightforward - no need to navigate through menus. The search function is also nice."
"It operates as an enhanced and versatile version of Excel, offering a wide range of capabilities that allow you to accomplish various tasks and operations."
"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."
"I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items."
"Smartsheet is a really good tool for collaboration."
"It actually worked way better than a shared drive."
"We were able to scale up Smartsheet to our needs, with approximately 100 to 150 people using this solution, including about 15 administrators and the rest as basic users."
"The most valuable features of Smartsheet are its collaboration tools, the ability to centralize and prioritize projects, and robust reporting capabilities."
"Using Trimble Project Management has made our project efficiency more efficient than not having it."
 

Cons

"Initially, there were issues like dropdowns. Those have been overcome."
"Smartsheet needs to improve the user interface."
"I'd like to see them add more features to their automation. Right now, automation is very limited."
"The system can become more challenging to use in more complex scenarios, requiring additional add-ons that can be quite costly."
"I think that the mobile interface needs to be improved. If you cannot access it through your laptop, I'd prefer to have that option on the mobile, but I don't think that it's user-friendly and easy to navigate."
"I think it is all going to be about APIs in the future and I don't think Smartsheet is doing a lot in that regard. They have some integrations with Jira, but you have to pay for them."
"Smartsheet could improve by having seamless integration with Azure Board."
"They should improve the solution's integration with API."
"The reporting does exist, but it is not great."
 

Pricing and Cost Advice

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."
"This licensing is straightforward and they charge per user."
"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."
"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."
"I would assume there is a licensing fee. I don't think that it is free."
"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."
"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."
"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."
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Top Industries

By visitors reading reviews
Financial Services Firm
11%
Manufacturing Company
10%
Construction Company
8%
Outsourcing Company
8%
Construction Company
15%
Comms Service Provider
13%
Outsourcing Company
9%
University
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business19
Midsize Enterprise2
Large Enterprise22
No data available
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What is your experience regarding pricing and costs for Smartsheet?
Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.
What needs improvement with Smartsheet?
Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.
What needs improvement with Trimble Project Management?
The reporting does exist, but it is not great. The reporting is not optimal, but otherwise, Trimble Project Management is serving us well.
What is your primary use case for Trimble Project Management?
Our general use case involves a 350 million capital budget at the university, so we use Trimble Project Management for all aspects of the design phase and construction phase, and for project manage...
What advice do you have for others considering Trimble Project Management?
I was unable to download the Hive to e-Builder Trimble comparison, so I do not know; it was difficult to obtain. If you could send it to me, then I could provide my takeaway on it. We are consideri...
 

Also Known As

No data available
Meridian Proliance PPM, Proliance Project Portfolio Management
 

Overview

 

Sample Customers

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix
Microsoft, Rasterex Software
Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software. Updated: August 2026.
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