Smartsheet vs Trimble Project Management comparison

Smartsheet and Trimble are both solutions in the Project Management Software category. Smartsheet is ranked #7 with an average rating of 7.6, while Trimble is ranked #18 with an average rating of 8.0. Smartsheet holds a 2.3% mindshare in PMS, compared to Trimble’s 1.3% mindshare. Additionally, 93% of Smartsheet users are willing to recommend the solution, compared to 100% of Trimble users who would recommend it.

Smartsheet

Read 43 Smartsheet reviews

2,749 Views
1,842 Comparison Views

93% willing to recommend

Trimble Project Management

Read 1 Trimble Project Management review

744 Views
647 Comparison Views

100% willing to recommend

Smartsheet

Trimble Project Management

Comparison Buyer's Guide

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Executive SummaryUpdated on Jan 25, 2026

Trimble Project Management and Smartsheet are project management tools. Smartsheet appears more comprehensive in terms of features offered, aligning well with dynamic project needs.

Features: Trimble Project Management provides robust project scheduling and control capabilities, excels in integration with other Trimble solutions, and serves industries like construction and engineering. Smartsheet offers collaborative capabilities with grid, card, and project views, enhances team communication and data sharing, and integrates with major platforms.

Ease of Deployment and Customer Service: Trimble offers a specialized deployment approach with quick integration into Trimble's ecosystem and personalized support. Smartsheet provides flexible cloud-based deployment with extensive guides and responsive support.

Pricing and ROI: Trimble uses a tiered pricing model based on industry needs, ensuring more predictable ROI in niche fields. Smartsheet's subscription pricing may initially be higher but is justified by its versatile tools, offering broader ROI across various sectors.

To learn more, read our detailed Project Management Software Report (Updated: March 2026).

Buyer's Guide

Project Management Software

March 2026

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Helped 884,873 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Smartsheet

Ranking in Project Management Software

7th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (5th)

Trimble Project Management

Ranking in Project Management Software

18th

Average Rating

8.0

Reviews Sentiment

3.6

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of March 2026, in the Project Management Software category, the mindshare of Smartsheet is 2.3%, down from 4.5% compared to the previous year. The mindshare of Trimble Project Management is 1.3%, up from 0.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.3%
Trimble Project Management	1.3%
Other	96.4%

Project Management Software

Featured Reviews

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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reviewer2798931

Associate VP, Engineering & Project Management at a university with 10,001+ employees

Consistent capital project workflows have improved collaboration and real-time data use

In my opinion, the best features of Trimble Project Management are that it is quite good as a database and process, and it has been working well for us. The big challenge is on the reporting side; it does not provide great dashboards and that type of functionality. Using Trimble Project Management has made our project efficiency more efficient than not having it. It is a project management information system, so it is very important to have for our organization. Trimble Project Management's real-time data integration has been a valuable feature; we have a data warehouse that it sends information to, and we use Tableau to create dashboards.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It's stable and simple to use."

"It is my favorite project management tool. The reason for that is that it is very flexible. It is much easier to use than Microsoft Project in terms of creating custom fields. It is very similar to Excel. So, people understand it, which makes it a little bit easier to use for most users."

"The management aspect is the most valuable. You can also prioritize tasks and then view tasks by priorities as passports."

"What I appreciate best about Smartsheet is the straight Gantt chart and its flexibility."

"The fact that you can share real-time data and access it from anywhere is the most valuable function."

"The deployment is very easy. All you need to do is log in."

"Smartsheet saves time for both me and my team; compared to Microsoft Project, which is more expensive, we save costs using Smartsheet."

"It's very user friendly."

More Smartsheet pros

"Using Trimble Project Management has made our project efficiency more efficient than not having it."

Cons

"Initially, there were issues like dropdowns. Those have been overcome."

"Areas for improvement in Smartsheet include better integration capabilities with other technologies through APIs and addressing limitations in reporting functionalities."

"With a large quantity of data, the solution lags a bit."

"The solution should include integrations with other platforms or software."

"The product must include more modules for project management."

"We have to manually put in every dependency in Smartsheet."

"The downside of Smartsheet is that there are some security concerns. We were able to restrict people from sharing sheets with anyone who was not in our domain, but it could be easier. We also found it hard to restrict certain user groups from adding attachments to sheets."

"I think it is all going to be about APIs in the future and I don't think Smartsheet is doing a lot in that regard. They have some integrations with Jira, but you have to pay for them."

More Smartsheet cons

"The reporting does exist, but it is not great."

Pricing and Cost Advice

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"The solution is too expensive."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"I pay $ 120 or $ 128 a month for two to three users."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

More Smartsheet pricing and cost advice

Information not available

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Top Industries

By visitors reading reviews

Manufacturing Company

15%

Healthcare Company

Government

University

Comms Service Provider

14%

University

10%

Insurance Company

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

No data available

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

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What do you like most about Smartsheet?

The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that t...

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What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

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What needs improvement with Trimble Project Management?

The reporting does exist, but it is not great. The reporting is not optimal, but otherwise, Trimble Project Management is serving us well.

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What is your primary use case for Trimble Project Management?

Our general use case involves a 350 million capital budget at the university, so we use Trimble Project Management for all aspects of the design phase and construction phase, and for project manage...

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What advice do you have for others considering Trimble Project Management?

I was unable to download the Hive to e-Builder Trimble comparison, so I do not know; it was difficult to obtain. If you could send it to me, then I could provide my takeaway on it. We are consideri...

See all answers

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Compared 5% of the time

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Product Reports

Buyer's Guide

Smartsheet

February 2026

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Buyer's Guide

Project Management Software

March 2026

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Also Known As

No data available

Meridian Proliance PPM, Proliance Project Portfolio Management

Overview

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

Trimble Project Management delivers comprehensive tools for efficient project workflow, catering to the needs of professionals across diverse industries, ensuring precision and effectiveness.

Trimble Project Management offers a suite of advanced capabilities designed to streamline communication and collaboration within project teams. Its robust features empower users to manage schedules, resources, and documents seamlessly. The platform integrates with other tools, facilitating a centralized project data environment that promotes informed decision-making and efficient operations.

What are the key features of Trimble Project Management?

Document Control: Ensures secure storage and sharing of project documents for smooth information flow.
Cost Management: Tracks project budgets and expenses, helping maintain financial oversight.
Scheduling: Facilitates project timeline planning and adjustments, ensuring timely delivery.
Collaboration Tools: Enhances team communication and coordination for better project outcomes.

What benefits should users look for in the reviews?

Improved Efficiency: Streamlined processes contribute to time savings and increased productivity.
Cost Savings: Effective budget management leads to reduced financial waste.
Enhanced Collaboration: Integrated tools ensure effortless team interaction and data sharing.
Data Accuracy: Centralized information enhances reliability and decision-making.

In construction and engineering, Trimble Project Management facilitates precise coordination and execution of complex projects by providing essential features that align with industry requirements. It supports real-time access to data, aiding in quick adjustments and proactive issue resolution.

Trimble

Sample Customers

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Microsoft, Rasterex Software

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March 2026

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