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Airtable vs ProProfs Project comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Mar 15, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Airtable
Ranking in Project Management Software
10th
Average Rating
8.8
Reviews Sentiment
6.7
Number of Reviews
19
Ranking in other categories
No-Code Development Platforms (2nd), Product Management Software (3rd), AI Data Analysis (11th), AI Sales & Marketing (5th)
ProProfs Project
Ranking in Project Management Software
32nd
Average Rating
9.0
Reviews Sentiment
6.4
Number of Reviews
1
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of November 2026, in the Project Management Software category, the mindshare of Airtable is 1.3%, up from 1.1% compared to the previous year. The mindshare of ProProfs Project is 0.9%, up from 0.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Airtable1.3%
ProProfs Project0.9%
Other97.8%
Project Management Software
 

Featured Reviews

Abdul Samad Irfan Shaik - PeerSpot reviewer
Senior Technical Lead at Numeric Technologies
Centralized sprint tracking has improved collaboration and now simplifies cross-team planning
Airtable offers multiple different features, particularly in the planning sector and calendar options, wherein workspaces can be created and shared with colleagues working together. Airtable provides numerous features such as managing groups, enabling notification preferences, and allowing communication with colleagues wherever they are working, such as if one person is in China and another is in India, with the option to notify changes and customize language preferences. The appearance can be changed and Airtable can be integrated with multiple other tools such as calendars in Microsoft Teams for notifications. You can start with templates or use AI to build custom apps, tailoring workflows. Workspaces are the primary focus because this is where all people have access shared between various different teams, allowing one particular person focusing on one area to make modifications or enhancements that are viewable. Airtable has had a positive impact, where previously reliance was placed on a calendar schedule for stand-up calls, spending lots of hours to understand who worked on which task. After Airtable came into the picture, so much time has been reduced, primarily focusing on productivity and engaging in development. Airtable provides managers with an overview of operations performed, how long tasks take, and the expected completion dates.
it_user830829 - PeerSpot reviewer
Marketing Manager at a tech vendor
It increased productivity and timely delivery of projects within a set budget
The primary uses for this tool are task delegation, generating reports, and on-time invoices It has increased productivity and timely delivery of projects within a set budget, which has helped us a lot. Real-time collaboration, invoice generation, task delegation, and file management features…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The sorting of the data is the best feature of Airtable. In a Google sheet I have to insert some data and Airtable provides the default option of doing it automatically."
"It was easy to get started."
"I am impressed with the tool's continuous improvement. Every six months we get to see a completely different product. You can build a new product using no-code applications. We are able to scale up with the product."
"The scripting extension enhances the things that you can do with Airtable."
"Airtable has really benefited us in document storage."
"Airtable's best feature is that it is very easy to use and very convenient."
"I appreciated the ability to configure a graphical interface for a database, which was quite novel at the time."
"Airtable's ability to bring people from different teams and geographies together into say a master calendar, with complete control over who sees what when and in what format, is highly beneficial for communications organizations."
"The primary uses for this tool are task delegation, generating reports, and on-time invoices."
"It increased productivity and timely delivery of projects within a set budget."
"Real-time collaboration, invoice generation, task delegation, and file management features have become valuable features for our organization."
 

Cons

"Airtable needs improvement with the loading speed. It takes a lot of time to load."
"It'd be nice if the record limit of 50,000 record limit per base on pro accounts were substantially higher."
"The interfaces provided by the company have certainly undergone significant improvements since their earlier versions. The growth and progress have been remarkable. I have personally shared numerous feedback points and observed the prompt implementation of changes within a few months, which is highly commendable. However, I must admit that I have encountered several challenges with their interfaces."
"I believe that the company I worked for did not utilize it to its full potential."
"The tool has changed the syncing time between the tables which has affected our multiple systems. I would like the product to add more calls per second to the API. It also needs to improve data storage. The tool starts to have problems after having huge amounts of data."
"They should allow us to duplicate the data to share it with others."
"Some databases and automation functions are a bit complex for new users, so a simpler setup experience would help."
"What I would to see improved in Airtable is a chat feature. I really want to see a scenario where collaborators working on a project could easily chat, asking questions and discussing changes immediately on the project."
"The timely reminders could be reduced from one mail a day to three mails in a week. This tends to fill up our inboxes a lot."
 

Pricing and Cost Advice

"The product is a little bit expensive."
"We are utilizing the free version of the software, which adequately meets most of our requirements. As we explore the higher-end versions, we have noticed that the primary distinctions lie in the number of records and usage limitations. However, the free version offers comprehensive functionality, and the disparity between the free and paid versions is minimal, with only a few minor differences."
"The tool's pricing is based on the number of users. The product's pricing is okay for personal use. For large organizations, pricing can be a pain. As per the first-rate plan, you need to pay 10 USD per user. The next plan would cost you 20 USD per user. If you are looking for enterprise-type plans, then you need to contact the sales team."
"For basic usage, Airtable is an open-source tool but if you need premium features like script automation, then you need to pay for it. As my clients provide me access after buying the subscription I do not have much knowledge about pricing."
"The product would be expensive for customers with only one application or database."
"Airtable's pricing depends on the plan that you're on."
"The product's price is good."
"The product's price is good."
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Top Industries

By visitors reading reviews
Comms Service Provider
16%
Outsourcing Company
14%
Media Company
13%
Construction Company
10%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business11
Midsize Enterprise1
Large Enterprise6
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for Airtable?
Pricing, setup cost, and licensing were pretty much easier because Airtable is straightforward. The pricing can be priced for five years and renewal of every two and a half years or every one year ...
What needs improvement with Airtable?
There is definitely a scope of improvement for Airtable, particularly in understanding the menu bar, which seems very small but has multiple functionalities beneath it. If things could be segregate...
What is your primary use case for Airtable?
Airtable is used to manage and keep track of sprints, and anything that needs to be prioritized or any specific Jira change requests that need to be considered, as well as any kind of sprint planni...
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Comparisons

 

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Sample Customers

Cole Haan, Expedia, BuzzFeed, Medium, Shopify, Box, JetBlue
Miami University, Rutgers University, American Bible Association
Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software. Updated: October 2026.
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