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Hyland OnBase vs Microsoft Power Apps comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jul 13, 2025

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Hyland OnBase
Ranking in Low-Code Development Platforms
12th
Average Rating
7.8
Reviews Sentiment
6.9
Number of Reviews
13
Ranking in other categories
Business Process Management (BPM) (16th), Enterprise Content Management (5th)
Microsoft Power Apps
Ranking in Low-Code Development Platforms
1st
Average Rating
7.8
Reviews Sentiment
6.9
Number of Reviews
95
Ranking in other categories
Rapid Application Development Software (1st)
 

Mindshare comparison

As of August 2025, in the Low-Code Development Platforms category, the mindshare of Hyland OnBase is 1.4%, up from 0.4% compared to the previous year. The mindshare of Microsoft Power Apps is 14.7%, down from 23.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Low-Code Development Platforms Market Share Distribution
ProductMarket Share (%)
Microsoft Power Apps14.7%
Hyland OnBase1.4%
Other83.9%
Low-Code Development Platforms
 

Featured Reviews

Srinivas Rao Kagitha - PeerSpot reviewer
Offers good dashboards and reports but fails to offer better migration features
The migration is a bit difficult in the tool. Whenever we make certain changes to workflow or other stuff, migrating the code from one environment to another is a bit tedious. The tool has an option for export and import, which is not robust. Most of the time, we need to do things stuff manually. For example, if we make any changes in the existing life cycle or any queues, we have to move those changes manually. There is no robust way to migrate code from one environment to a lower environment, like prod. When it comes to the product's technical support, the turnaround time is a bit longer than expected. The issue may be because there are a number of issues or a large number of customers who are reaching out to the support team for help. I believe that the solution's technical team can provide a solution more quickly.
Guhan Eshwar - PeerSpot reviewer
Building tools with user-friendly interfaces abut needs integration improvements
An integration of Copilot options within Microsoft Power Apps would be useful. In UiPath apps, there is an autopilot function that uses a generative AI model, which creates layouts and connects data services automatically with a prompt. Such integration would be beneficial to build basic frameworks that can be enhanced. This would assist business process users who lack coding knowledge.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Integrating Hyland OnBase with our systems enabled us to automate document designs and templates, which was extremely helpful in the finance and banking industry."
"The solution is very developed and we are not taking full advantage of its functionalities."
"OnBase is a remarkable tool. It is a well-done product. Hyland has a lot of experience in building it and looking for new things for clients in terms of functionalities. It has amazing stability, and it can grow horizontally and vertically. It is built for growth. Their technical support is also quite good and available throughout the year."
"The solution's most valuable features are integration and flexibility."
"The most valuable features are that it's very secure and provides audit trails for our documents."
"We found the setup process to be okay since they do offer a troubleshooting guide."
"I like the cloud and its integrability."
"It provided data security features, allowing restrictions on sensitive documents, such as who could view or modify them."
"For our purposes, it is quite scalable."
"The solution is stable and reliable."
"Microsoft PowerApps allows you to simplify business processes and user experience. You can also create responsive applications and canvas apps through this solution. It's an easy to scale, stable, and low-code solution."
"When I am developing any user UI, it gives me complete flexibility. I can manage in any way I want."
"It offers integration with several Microsoft products, including SharePoint and Outlook, in my opinion, is a huge plus."
"I like the containerization of Azure."
"The most valuable feature is that PowerApps can be used by most business users. It is not only for programmers."
"It allows us to provide all the information in one single place."
 

Cons

"The dashboards do have some room for improvement as compared to the other vendors which are there in the market."
"The migration is a bit difficult in the tool."
"The solution’s initial setup is a little difficult."
"An area for improvement would be the training - getting our people up to speed on how to use it required more training than we expected due to the complexity of the solution."
"I find OnBase's monolithic architecture to be expensive, and adopting microservices could be beneficial."
"We are struggling with duplicates and would like to have OCR functionality when using this solution."
"The application could potentially be more open-source, allowing integration with more solutions."
"Software malfunctioning usually occurs when we receive documents from external sources."
"It is not enough user friendly. It also doesn't integrate very well with SQL Server."
"The user interface is pretty good, although it is a little bit clunky and can be improved."
"PowerApps can't do a lot of things that users need now. For example, it can't handle signatures."
"There is room for improvement in error handling and debugging."
"Because we have a lot of data and users, achieving an appropriate level of security and privacy is sometimes difficult, especially for sensitive data."
"One area where the solution lacks is the limited size of the database it offers its users."
"The area where this product can be improved is the documentation. When we get stuck it's with the documentation when we are not able to find the codes we need."
"I would like to have more options for changing the layout because customizing something as simple as colors is very hard."
 

Pricing and Cost Advice

"There are a number of different types of licenses. There are concurrent licenses, individual licenses and imaging licenses."
"They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."
"The tool's price is high."
"The solution costs around $6,000 per month."
"OnBase is reasonably priced."
"There are two licensing costs, one is pay-as-you-go, or you can develop it for one year."
"One of the main things about this solution is the price. The cost for Salesforce is $35, $25, or $10 per user per month. PowerApps costs much less than that. It is at a good price point. It may change in the future, but at this point, its price is pretty fine."
"For me, it was free to develop with a professional license, which is about 70 euros a month."
"Microsoft Power Apps is not an expensive solution."
"The price for the license could be more cost-effective."
"Power Apps is relatively cheap compared to other low-code and no-code systems like OutSystems and Mendix."
"It is not expensive. There is no licensing cost."
"There are areas of Microsoft PowerApps that can be improved. For example, the license policies are expensive to purchases the premium connectors. If a company would like to use the premium features, they have to pay a lot of money. The Microsoft PowerApps portal could be easier to use when there are a lot of external users because if a company has 1,000 external users, it is too expensive to use the Microsoft PowerApps portal."
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Top Industries

By visitors reading reviews
Government
14%
Financial Services Firm
13%
Computer Software Company
9%
Insurance Company
7%
Financial Services Firm
12%
Government
11%
Computer Software Company
10%
Manufacturing Company
10%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business4
Midsize Enterprise3
Large Enterprise8
By reviewers
Company SizeCount
Small Business30
Midsize Enterprise17
Large Enterprise50
 

Questions from the Community

What is your experience regarding pricing and costs for Hyland OnBase?
I find pricing to be on the higher side due to its monolithic architecture. I would rate it six out of ten. Transitioning to microservices, allowing users to pay for only what they use, could reduc...
What needs improvement with Hyland OnBase?
I believe the reporting features need improvement, as other competitors in the market provide better analytics. Hyland is working on a new platform (HXP) to integrate features from all products, ad...
What is your primary use case for Hyland OnBase?
I was a vendor managing Hyland OnBase ( /products/hyland-onbase-reviews ) for Hyland, not as a direct user but as a business partner. We managed the solution and were a partner with Hyland.
How would you choose between Microsoft PowerApps and Salesforce Platform?
I think it depends on your use case. If your organization uses Microsoft Enterprise products, PowerApps will work better in your environment. Similarly, if you have a Salesforce integration in pla...
Would you choose ServiceNow over Microsoft PowerApps?
Hi Netanya, I will choose ServiceNow because ServiceNow is a very good tool compared to Microsoft PowerApp. Because ServiceNow has a very strong module (Performance Analysis) reporting which will ...
Would you choose Microsoft Azure App Service or PowerApps?
Microsoft Azure App Service is helpful if you need to set up temporary servers for customers to run their programs in locations that other cloud providers do not cater to. When servers are closer t...
 

Also Known As

OnBase
PowerApps, MS PowerApps
 

Overview

 

Sample Customers

Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital
TransAlta, Rackspace, Telstra
Find out what your peers are saying about Hyland OnBase vs. Microsoft Power Apps and other solutions. Updated: July 2025.
866,088 professionals have used our research since 2012.