Hyland OnBase vs Microsoft Power Apps comparison

Hyland and Microsoft are both solutions in the Low-Code Development Platforms category. Hyland is ranked #14 with an average rating of 8.0, while Microsoft is ranked #1 with an average rating of 8.0. Hyland holds a 2.1% mindshare in LCDP, compared to Microsoft’s 7.1% mindshare. Additionally, 100% of Hyland users are willing to recommend the solution, compared to 93% of Microsoft users who would recommend it.

Hyland OnBase

Read 15 Hyland OnBase reviews

6,334 Views
1,520 Comparison Views

100% willing to recommend

Microsoft Power Apps

Read 96 Microsoft Power Apps reviews

12,006 Views
8,044 Comparison Views

93% willing to recommend

Hyland OnBase

Microsoft Power Apps

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Executive SummaryUpdated on Jan 25, 2026

Hyland OnBase and Microsoft Power Apps compete as enterprise solutions, focusing on document management and app-building capabilities, respectively. Microsoft Power Apps is often favored for its feature-rich ecosystem, making it a preferred choice for businesses seeking extensive customization and integration options.

Features: Hyland OnBase specializes in document management, providing robust workflow automation and integration with enterprise content systems. It offers enhanced data security and support for regulated industries. Microsoft Power Apps, part of the Microsoft Power Platform, excels in customizable app development, leveraging low-code tools to integrate seamlessly with Microsoft services like Azure, SharePoint, and Office 365. Its wide array of connectors enables versatile application creation and integration.

Room for Improvement: Hyland OnBase could enhance its user interface for more intuitive use, expand its low-code capabilities, and improve third-party integrations beyond enterprise systems. Microsoft Power Apps could benefit from simplified pricing structures, improved offline functionality for applications, and enhanced support for more complex data scenarios on less technical platforms.

Ease of Deployment and Customer Service: Hyland OnBase utilizes a traditional deployment approach, offering extensive training and year-round customer support to aid implementation. Microsoft Power Apps provides cloud-based deployment, benefiting from Microsoft's expansive support network to enable quick setup and integration, leading to higher user satisfaction.

Pricing and ROI: Hyland OnBase often involves significant initial setup costs, promising long-term ROI for organizations needing detailed content control. Microsoft Power Apps generally presents lower entry costs with scalability potential. The low-code development environment minimizes the need for specialized IT expertise, offering rapid deployment and substantial ROI through efficient app creation and management.

To learn more, read our detailed Hyland OnBase vs. Microsoft Power Apps Report (Updated: April 2026).

Buyer's Guide

Hyland OnBase vs. Microsoft Power Apps

April 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Hyland OnBase

Ranking in Low-Code Development Platforms

14th

Average Rating

8.0

Reviews Sentiment

6.4

Number of Reviews

Ranking in other categories

Business Process Management (BPM) (14th), Enterprise Content Management (6th)

Microsoft Power Apps

Ranking in Low-Code Development Platforms

1st

Average Rating

7.8

Reviews Sentiment

6.8

Number of Reviews

Ranking in other categories

Rapid Application Development Software (1st)

Mindshare comparison

As of May 2026, in the Low-Code Development Platforms category, the mindshare of Hyland OnBase is 2.1%, up from 0.9% compared to the previous year. The mindshare of Microsoft Power Apps is 7.1%, down from 17.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Low-Code Development Platforms Mindshare Distribution
Product	Mindshare (%)
Microsoft Power Apps	7.1%
Hyland OnBase	2.1%
Other	90.8%

Low-Code Development Platforms

Featured Reviews

Abdul_Jabbar

Senior Software Engineer at Infosys

Automated workflows have transformed document handling and support daily approvals and billing

The best features Hyland OnBase offers in my experience include being a robust storage solution that integrates well with the Epic solution, allows Unity Forms to be easy to create and use, and has Distribution Services for sending email notifications as reminders.Out of those features, the workflow engine has made the biggest difference for me because it is excellent for automating approval processes, and we use Hyland OnBase for legal requests, hardware requests, travel requests, corporate credit card requests, and file transfer requests. WorkView is an incredible module for gathering and displaying summary information, and we utilize it highly in our subsidiary to manage our legal contracts, their financial billing process, and their travel. We also use the Document Import Process coupled with Unity API for writing custom code to automate processes to send and receive data from other systems that are not yet API enabled. The impact of Hyland OnBase on our organization is that automating manual processes has had an incredible effect on our return on investment, and the man-hours saved by automating processes pays for the system, ranging from one to five hours. I measured the man-hours saved through the tracking of workflows and automation processes. Additionally, Hyland OnBase has allowed us to move away from moving paper around various departments, providing workflow management to keep approval inside the system and out of the email boxes, eliminating the need for paper storage, and saving storage costs with other vendors.

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Bhasker Sathyamurthy

Automation Enthusiast at Self employed

Low-code AI workflows have streamlined content curation and currently support rapid app creation

Microsoft Power Apps could be improved because there are still a lot of jargons and too many moving parts. For example, if you look at Copilot, the term Copilot is confusing in the sense of whether it is Copilot in M365, Copilot Studio, or Copilot in Microsoft Power Apps. There is a plan designer which uses Copilot. The whole thing how AI has been positioned is still not lucid for the end user. An end user wants to know exactly what they want and where they go to get it. I think that could also be because things are evolving so fast. From an end-user perspective, the way it has been positioned, the clarity and the boundaries between the different types of offerings and AI offerings available is confusing as of now. There should be better clarity on that. The biggest issue I have, and I have also spoken to a few of my clients about this, is the licensing model. In traditional software development, almost 95 percent of the time, the development team bears the cost of the licenses. For example, if I develop something, I may have to pay licenses for four or five different software that I use. As a user, if you use my services, you probably pay something to me as a subscription, but you do not have to bother about the licenses. All that is wrapped under the hood. Unfortunately, in Power Platform as such, and even in other low-code things like UiPath, if you use a premium feature such as Dataverse, almost everything ends up using Dataverse or SQL Server or some relational database. If you use that, then as an app builder or app maker you have to have a premium license. The end user too would need to have a premium license. That really makes the adoption prohibitive. It is too expensive. We are talking about something like around just for Microsoft Power Apps alone, approximately twenty dollars per month, which is extremely high. Another point to consider for what else can be improved in Microsoft Power Apps is that one does not know what compute power one is getting when one buys a license. If you look at the licensing model, you will get to know how much of Dataverse storage you will get in terms of log storage, database storage, and file storage. However, you do not get to know how much of compute power is being given to you. I do not think Microsoft has an SLA saying that any request of a certain amount, such as MB per second, you will get a response time of whatever, one by sixtieth of a second or some millisecond. I do not think that they have that performance SLA in place. They do have storage SLA which comes with the license, but they do not have a corresponding SLA for performance.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"A single platform with multiple capabilities to orchestrate processes, complex business rules and all types of business content."

"The solution's most valuable features are integration and flexibility."

"OnBase is a remarkable tool. It is a well-done product. Hyland has a lot of experience in building it and looking for new things for clients in terms of functionalities. It has amazing stability, and it can grow horizontally and vertically. It is built for growth. Their technical support is also quite good and available throughout the year."

"Its most valuable aspect is its flexibility"

"It provided data security features, allowing restrictions on sensitive documents, such as who could view or modify them."

"With Hyland OnBase, every document is unique, and access can be restricted and audited depending on user permission, allowing a company to take control of their information and be more productive."

"The most valuable features are that it's very secure and provides audit trails for our documents."

"I like the flexibility and its modular nature that allows us to create solutions that meet our business needs."

More Hyland OnBase pros

"If you want something that you can use for cellphones, multiple tablets, and things like that, you can use PowerApps for the front end."

"We get feedback on a real-time basis, which is actually very useful for us."

"It is easy to design automation processes."

"I have seen a lot of new features coming into Microsoft Power Apps over the last year, and the overall ecosystem is coming together much better now."

"It's extremely user-friendly; it's easy to use, and even a beginner can set up a Power App and run with it."

"As an IT company, I would strongly recommend this solution to anyone who is interested, as it is one of the best tools available."

"The platform has valuable features for opportunity and finance management. It has all the essential features for customer service."

"The product is very user-friendly."

More Microsoft Power Apps pros

Cons

"The solution’s initial setup is a little difficult."

"An area for improvement would be the training - getting our people up to speed on how to use it required more training than we expected due to the complexity of the solution."

"For user experience, they would have to do more with the interface. It is not easy to work with and is a little messy. It is getting better, but it is not yet good enough. Other products are comparatively doing better in terms of the user interface. I have been hearing about Box, which is very easy to use and learn for the users. OnBase has to work on this aspect. It should have BPM capabilities. We compete with tools that provide the BPM feature and support those standards. They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

"As the system grows in terms of number of modules, features, and functionality, options can be confusing and they can conflict with other options that you enable."

"The dashboards do have some room for improvement as compared to the other vendors which are there in the market."

"We found the size of images to be a restriction, though this may have been due to the API used rather than the Hyland application."

"For user experience, they would have to do more with the interface. It is not easy to work with and is a little messy."

"An area for improvement would be the training - getting our people up to speed on how to use it required more training than we expected due to the complexity of the solution."

More Hyland OnBase cons

"Sometimes the designer just breaks and you get an error notification."

"PowerApps is still a bit new compared to a slightly more mature product such as OutSystems. OutSystems has many features that are still not available in Power Apps."

"Technical support could be faster, and more accurate."

"When it comes to PowerApps, debugging can be difficult at times. It would be beneficial to simplify it."

"The solution should have more integration with other platforms."

"It would be good if this solution supports standard BPN operations. We are thinking of switching to a BPM solution next year because it is not a BPM solution."

"You can't add too many filters onto anything you build, otherwise, it will be very slow and it will affect your performance."

"Customization is somewhat complicated."

More Microsoft Power Apps cons

Pricing and Cost Advice

"They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

"The solution costs around $6,000 per month."

"The tool's price is high."

"There are a number of different types of licenses. There are concurrent licenses, individual licenses and imaging licenses."

"OnBase is reasonably priced."

"Whatever the cost of licensing is, it is in the millions."

"There are two licensing costs, one is pay-as-you-go, or you can develop it for one year."

"For me, it was free to develop with a professional license, which is about 70 euros a month."

"We would advise organizations that this solution has a high-price point. However, the cost is justified for how comprehensive the package is, and all components of the solution are available under the standard license plan; there are no hidden costs involved."

"The platform's pricing is reasonable."

"The tool is neither cheap nor expensive. The tool's cost is manageable."

"In terms of pricing, Power Apps is cost-efficient."

"It is not expensive. There is no licensing cost."

More Microsoft Power Apps pricing and cost advice

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Top Industries

By visitors reading reviews

Government

11%

Financial Services Firm

11%

Healthcare Company

Computer Software Company

Financial Services Firm

12%

Manufacturing Company

11%

Government

10%

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	5
Midsize Enterprise	3
Large Enterprise	13

By reviewers
Company Size	Count
Small Business	32
Midsize Enterprise	17
Large Enterprise	50

Questions from the Community

What is your experience regarding pricing and costs for Hyland OnBase?

My experience with pricing, setup cost, and licensing is that it is very cost-effective and affordable.

See all answers

What needs improvement with Hyland OnBase?

Hyland OnBase could be improved in terms of service support response time. More timely updates to solution software support documentation also should be improved.

See all answers

What is your primary use case for Hyland OnBase?

Hyland OnBase is used across the entirety of the organization in a variety of different ways, and its primary use is as a document storage solution that is used in conjunction with other systems su...

See all answers

How would you choose between Microsoft PowerApps and Salesforce Platform?

I think it depends on your use case. If your organization uses Microsoft Enterprise products, PowerApps will work better in your environment. Similarly, if you have a Salesforce integration in pla...

See all answers

Would you choose ServiceNow over Microsoft PowerApps?

Hi Netanya, I will choose ServiceNow because ServiceNow is a very good tool compared to Microsoft PowerApp. Because ServiceNow has a very strong module (Performance Analysis) reporting which will ...

See all answers

Would you choose Microsoft Azure App Service or PowerApps?

Microsoft Azure App Service is helpful if you need to set up temporary servers for customers to run their programs in locations that other cloud providers do not cater to. When servers are closer t...

See all answers

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Compared 5% of the time

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Compared 4% of the time

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Product Reports

Buyer's Guide

Hyland OnBase

May 2026

Download Hyland OnBase product report

Buyer's Guide

Microsoft Power Apps

April 2026

Download Microsoft Power Apps product report

Also Known As

OnBase

PowerApps, MS PowerApps

Overview

Hyland OnBase is acclaimed for its robust document management, automating workflows, and improving organizational efficiency across various industries. Praised for its ability to manage records compliantly, especially in regulated sectors like healthcare and finance, the tool also integrates smoothly with other enterprise systems. Users benefit significantly from streamlined processes, reduced manual tasks, and enhanced data accuracy, boosting productivity and customer satisfaction.

Hyland

Microsoft Power Apps enables businesses to create custom applications with ease. Its low-code environment fosters rapid deployment, simplifying the development process and enhancing workflow management. Seamless integration with Microsoft products further enriches its functionality.

Microsoft Power Apps provides a versatile platform for custom application development focused on efficiency and automation. Users leverage its low-code capabilities to facilitate the rapid deployment of applications, integrating it seamlessly with SharePoint and Teams. Despite its strengths, users seek improvements in integration, usability, and documentation. Power Apps primarily serves to automate workflows, optimize operations, and manage data across sectors like healthcare, construction, and finance.

What are the key features of Microsoft Power Apps?

Seamless Data Connectivity: Connects effortlessly with databases, streamlining data integration.
High Customizability: Offers adjustable components for personalized applications.
Ease of Use: Low-code interface makes application development accessible.
Integration with Microsoft Products: Works closely with SharePoint and Teams to enhance productivity.
Rapid Deployment: Allows for the quick launch of applications, boosting efficiency.
Automation and Workflow Management: Simplifies processes, enhancing operational flow.

What benefits should users evaluate in Microsoft Power Apps reviews?

Affordability: Offers cost-effective pricing structures suitable for many budgets.
Extensive Community Support: Backed by a vibrant community offering valuable insights.
Cross-Device Availability: Accessible across numerous devices, enhancing flexibility.
Scalability: Supports growth and adaptation to larger operations.

Industries across healthcare, construction, and finance utilize Microsoft Power Apps to streamline operations through custom applications. In healthcare, it's employed for patient data management and process automation. Construction firms use it for project management and resource allocation, while financial sectors leverage it for data analysis and workflow optimization, capitalizing on its flexibility for rapid application deployment.

Microsoft

Sample Customers

Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital

TransAlta, Rackspace, Telstra

Buyer's Guide

Hyland OnBase vs. Microsoft Power Apps

April 2026

Free Report: Hyland OnBase vs. Microsoft Power Apps

Find out what your peers are saying about Hyland OnBase vs. Microsoft Power Apps and other solutions. Updated: April 2026.

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