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Hyland OnBase pros and cons

Vendor: Hyland
4.1 out of 5

Pros & Cons summary

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Prominent pros & cons

PROS

Hyland OnBase significantly improves business processes and makes jobs easier through automation.
The impact on return on investment is notable, with man-hours saved and potential for further ROI growth with new processes.
Hyland OnBase is praised for data security features, integration and flexibility, benefiting industries like finance requiring data confidentiality.
Stability and scalability are highlighted, with technical support available year-round.
The retention module effectively manages records, notifying users when they are due for disposal.

CONS

Hyland OnBase’s change management and migration tool could be cleaner and easier to use.
Service support response time in Hyland OnBase needs improvement.
Reducing the need for many different applications for administration could enhance Hyland OnBase.
The training necessary to utilize Hyland OnBase is more extensive than expected due to its complexity.
Hyland OnBase's pricing model is seen as expensive in Latin America, suggesting a need for regional pricing strategies.
 

Hyland OnBase Pros review quotes

it_user577326 - PeerSpot reviewer
Director at a financial services firm with 51-200 employees
Jan 23, 2017
I like the flexibility and its modular nature that allows us to create solutions that meet our business needs.
EcmTechn3362 - PeerSpot reviewer
Ecm Technical & Pre Sales Manager at a computer software company with 51-200 employees
Jan 17, 2017
OnBase provides high-value solutions for organizations with much less cost in comparison to other ECM solutions.
reviewer1279998 - PeerSpot reviewer
Technical Manager at a tech services company with 51-200 employees
Jan 9, 2021
OnBase is a remarkable tool. It is a well-done product. Hyland has a lot of experience in building it and looking for new things for clients in terms of functionalities. It has amazing stability, and it can grow horizontally and vertically. It is built for growth. Their technical support is also quite good and available throughout the year.
Learn what your peers think about Hyland OnBase. Get advice and tips from experienced pros sharing their opinions. Updated: March 2026.
884,933 professionals have used our research since 2012.
Andrea González - PeerSpot reviewer
Business Consultant at ITIS
Jun 10, 2021
I like the cloud and its integrability.
reviewer1210746 - PeerSpot reviewer
MIS Director with 1,001-5,000 employees
Apr 29, 2022
The most valuable features are that it's very secure and provides audit trails for our documents.
Phemy Lekalakala - PeerSpot reviewer
Manager of Information Systems at University of the Witwatersrand
Jul 13, 2022
The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed.
reviewer1981395 - PeerSpot reviewer
Product owner at a computer software company with 10,001+ employees
Dec 8, 2022
We found the setup process to be okay since they do offer a troubleshooting guide.
Mitchell Olinsky - PeerSpot reviewer
Vice President of Enterprise Applications at GULF WINDS FEDERAL CREDIT UNION
Aug 2, 2023
The solution is very developed and we are not taking full advantage of its functionalities.
Srinivas Rao Kagitha - PeerSpot reviewer
Senior Onbase Developer & Administrator at HTC Global Services (INDIA) Private
Jul 18, 2024
The product's initial setup phase is not difficult.
reviewer2518710 - PeerSpot reviewer
Solution Architect at a financial services firm with 5,001-10,000 employees
Aug 1, 2024
Its most valuable aspect is its flexibility
 

Hyland OnBase Cons review quotes

it_user577326 - PeerSpot reviewer
Director at a financial services firm with 51-200 employees
Jan 23, 2017
As the system grows in terms of number of modules, features, and functionality, options can be confusing and they can conflict with other options that you enable.
EcmTechn3362 - PeerSpot reviewer
Ecm Technical & Pre Sales Manager at a computer software company with 51-200 employees
Jan 17, 2017
As an ECM solution, there are a lot of improvements needed. For example, the web client should address the next generation of web technologies such as HTML5 and stylish layout.
reviewer1279998 - PeerSpot reviewer
Technical Manager at a tech services company with 51-200 employees
Jan 9, 2021
For user experience, they would have to do more with the interface. It is not easy to work with and is a little messy. It is getting better, but it is not yet good enough. Other products are comparatively doing better in terms of the user interface. I have been hearing about Box, which is very easy to use and learn for the users. OnBase has to work on this aspect. It should have BPM capabilities. We compete with tools that provide the BPM feature and support those standards. They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions.
Learn what your peers think about Hyland OnBase. Get advice and tips from experienced pros sharing their opinions. Updated: March 2026.
884,933 professionals have used our research since 2012.
Andrea González - PeerSpot reviewer
Business Consultant at ITIS
Jun 10, 2021
The look and feel could be better. The integration with the user could be better. It could also be more user-friendly.
reviewer1210746 - PeerSpot reviewer
MIS Director with 1,001-5,000 employees
Apr 29, 2022
An area for improvement would be the training - getting our people up to speed on how to use it required more training than we expected due to the complexity of the solution.
Phemy Lekalakala - PeerSpot reviewer
Manager of Information Systems at University of the Witwatersrand
Jul 13, 2022
We are struggling with duplicates and would like to have OCR functionality when using this solution.
reviewer1981395 - PeerSpot reviewer
Product owner at a computer software company with 10,001+ employees
Dec 8, 2022
The dashboards do have some room for improvement as compared to the other vendors which are there in the market.
Mitchell Olinsky - PeerSpot reviewer
Vice President of Enterprise Applications at GULF WINDS FEDERAL CREDIT UNION
Aug 2, 2023
We need to troubleshoot why our reports didn't get downloaded in a day. There is a workflow feature which powerful but also complicated.
Srinivas Rao Kagitha - PeerSpot reviewer
Senior Onbase Developer & Administrator at HTC Global Services (INDIA) Private
Jul 18, 2024
The migration is a bit difficult in the tool.
reviewer2518710 - PeerSpot reviewer
Solution Architect at a financial services firm with 5,001-10,000 employees
Aug 1, 2024
Software malfunctioning usually occurs when we receive documents from external sources.