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Hyland OnBase pros and cons

Vendor: Hyland
4.0 out of 5

Pros & Cons summary

Buyer's Guide

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Prominent pros & cons

PROS

Hyland OnBase significantly improves business processes and makes jobs easier through automation.
The impact on return on investment is notable, with man-hours saved and potential for further ROI growth with new processes.
Hyland OnBase is praised for data security features, integration and flexibility, benefiting industries like finance requiring data confidentiality.
Stability and scalability are highlighted, with technical support available year-round.
The retention module effectively manages records, notifying users when they are due for disposal.

CONS

Hyland OnBase’s change management and migration tool could be cleaner and easier to use.
Service support response time in Hyland OnBase needs improvement.
Reducing the need for many different applications for administration could enhance Hyland OnBase.
The training necessary to utilize Hyland OnBase is more extensive than expected due to its complexity.
Hyland OnBase's pricing model is seen as expensive in Latin America, suggesting a need for regional pricing strategies.
 

Hyland OnBase Pros review quotes

Abdul_Jabbar - PeerSpot reviewer
Senior Software Engineer at Infosys
Mar 10, 2026
The impact of Hyland OnBase on our organization is that automating manual processes has had an incredible effect on our return on investment, and the man-hours saved by automating processes pays for the system, ranging from one to five hours.
Cynthia Mute - PeerSpot reviewer
Software Engineer at Honeywell
Mar 15, 2026
With Hyland OnBase, every document is unique, and access can be restricted and audited depending on user permission, allowing a company to take control of their information and be more productive.
reviewer1981395 - PeerSpot reviewer
Product owner at a computer software company with 10,001+ employees
Mar 27, 2025
Hyland OnBase is valued for its security, especially for those in the finance domain who require data confidentiality.
Learn what your peers think about Hyland OnBase. Get advice and tips from experienced pros sharing their opinions. Updated: May 2026.
893,244 professionals have used our research since 2012.
reviewer2560407 - PeerSpot reviewer
Program Manager at a financial services firm with 11-50 employees
Nov 11, 2024
It provided data security features, allowing restrictions on sensitive documents, such as who could view or modify them.
Srinivas Rao Kagitha - PeerSpot reviewer
Senior Onbase Developer & Administrator at HTC Global Services (INDIA) Private
Jul 18, 2024
The product's initial setup phase is not difficult.
reviewer2518710 - PeerSpot reviewer
Solution Architect at a financial services firm with 5,001-10,000 employees
Aug 1, 2024
Its most valuable aspect is its flexibility
Mitchell Olinsky - PeerSpot reviewer
Vice President of Enterprise Applications at GULF WINDS FEDERAL CREDIT UNION
Aug 2, 2023
The solution is very developed and we are not taking full advantage of its functionalities.
Phemy Lekalakala - PeerSpot reviewer
Manager of Information Systems at University of the Witwatersrand
Jul 13, 2022
The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed.
reviewer1981395 - PeerSpot reviewer
Product owner at a computer software company with 10,001+ employees
Dec 8, 2022
We found the setup process to be okay since they do offer a troubleshooting guide.
reviewer1210746 - PeerSpot reviewer
MIS Director with 1,001-5,000 employees
Apr 29, 2022
The most valuable features are that it's very secure and provides audit trails for our documents.
 

Hyland OnBase Cons review quotes

Abdul_Jabbar - PeerSpot reviewer
Senior Software Engineer at Infosys
Mar 10, 2026
Hyland OnBase could be improved in terms of service support response time.
Cynthia Mute - PeerSpot reviewer
Software Engineer at Honeywell
Mar 15, 2026
Hyland OnBase can be improved because Report Services is an additional license and should be included with the base product.
reviewer1981395 - PeerSpot reviewer
Product owner at a computer software company with 10,001+ employees
Mar 27, 2025
I find OnBase's monolithic architecture to be expensive, and adopting microservices could be beneficial.
Learn what your peers think about Hyland OnBase. Get advice and tips from experienced pros sharing their opinions. Updated: May 2026.
893,244 professionals have used our research since 2012.
reviewer2560407 - PeerSpot reviewer
Program Manager at a financial services firm with 11-50 employees
Nov 11, 2024
The application could potentially be more open-source, allowing integration with more solutions.
Srinivas Rao Kagitha - PeerSpot reviewer
Senior Onbase Developer & Administrator at HTC Global Services (INDIA) Private
Jul 18, 2024
The migration is a bit difficult in the tool.
reviewer2518710 - PeerSpot reviewer
Solution Architect at a financial services firm with 5,001-10,000 employees
Aug 1, 2024
Software malfunctioning usually occurs when we receive documents from external sources.
Mitchell Olinsky - PeerSpot reviewer
Vice President of Enterprise Applications at GULF WINDS FEDERAL CREDIT UNION
Aug 2, 2023
We need to troubleshoot why our reports didn't get downloaded in a day. There is a workflow feature which powerful but also complicated.
Phemy Lekalakala - PeerSpot reviewer
Manager of Information Systems at University of the Witwatersrand
Jul 13, 2022
We are struggling with duplicates and would like to have OCR functionality when using this solution.
reviewer1981395 - PeerSpot reviewer
Product owner at a computer software company with 10,001+ employees
Dec 8, 2022
The dashboards do have some room for improvement as compared to the other vendors which are there in the market.
reviewer1210746 - PeerSpot reviewer
MIS Director with 1,001-5,000 employees
Apr 29, 2022
An area for improvement would be the training - getting our people up to speed on how to use it required more training than we expected due to the complexity of the solution.