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Appian vs Hyland OnBase comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jan 25, 2026

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
7.1
Clients witness significant efficiency and cost benefits from Appian, achieving ROI within a year despite licensing variability.
Sentiment score
5.3
Hyland OnBase boosts ROI by streamlining processes, reducing paper use, and enabling faster, secure digital document access.
Using Appian is saving us five full-time employees, which is significant since we currently have only four team members.
Finance Specialist at a government with 5,001-10,000 employees
They see return on investment in terms of cost savings, time savings, more efficient processes, and more efficient employees.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
Appian is very efficient, allowing us to build a lot of applications within a financial year, making it cost-effective.
Technology Leader of Appian at a retailer with 11-50 employees
I have seen a return on investment with Hyland OnBase because it provides a very reliable ECM platform for my organization, helps to remove the dependency on paper files and file folders, saves real estate costs, and facilitates the ability to work from anywhere.
Senior Software Engineer at Infosys
I have been able to see a return on investment as the time for approvals has been reduced, and since they are centralized, everything is in one place.
Project Manager at a manufacturing company with 11-50 employees
 

Customer Service

Sentiment score
7.5
Appian's customer support is responsive and effective with timely assistance and useful resources, supporting various regions and partners.
Sentiment score
6.2
Hyland OnBase offers reliable 24/7 support, though quality varies by partner; some users find premium support and integration beneficial.
I would give Appian's customer support 10 out of 10 due to their next-level support.
Finance Specialist at a government with 5,001-10,000 employees
Their customer service is responsive, and the team is very prompt for support.
Delivery Manager (Intelligent Business Automation) - Pega at Persistent Systems
The technical support for Appian rates as 10 out of 10 because they have a great support team.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
Our vendor relationship facilitated integration with our system and offered additional service beyond the Hyland OnBase product.
Program Manager at a financial services firm with 11-50 employees
I would describe the customer service and technical support of Hyland OnBase as being based on the partner that is used.
Project Manager at a manufacturing company with 11-50 employees
I find technical support from Hyland to be good.
Product owner at a computer software company with 10,001+ employees
 

Scalability Issues

Sentiment score
7.5
Appian is scalable and manages increased user volume well, though challenges arise with data management and complex processes.
Sentiment score
6.9
Hyland OnBase excels in scalability and integration, supporting large enterprises despite high initial setup costs, potentially reduced by cloud services.
On a scale of one to 10, Appian rates as a nine for scalability.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
Our volume has increased by 20% in the two years since using Appian, and it can handle the increased volume effectively.
Finance Specialist at a government with 5,001-10,000 employees
Initially, without much coding, I can easily handle five thousand records.
Associate Consultant at a financial services firm with 10,001+ employees
Transitioning to cloud-based services may reduce these costs in the future.
Product owner at a computer software company with 10,001+ employees
 

Stability Issues

Sentiment score
8.0
Appian is stable and reliable with high uptime, performing well when best practices and standards are followed.
Sentiment score
8.3
Hyland OnBase is highly rated for its scalability, stability, reliability, and low maintenance, resembling a Windows application.
We have tested Appian during peak usage and off-peak times, and we have not experienced any issues such as lagging or system disruptions.
Finance Specialist at a government with 5,001-10,000 employees
It depends on how it has been designed and how it has been configured.
Delivery Manager (Intelligent Business Automation) - Pega at Persistent Systems
The stability of Appian would rate as nine, as it's a stable environment.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
Hyland OnBase was a stable solution that worked effectively for us.
Program Manager at a financial services firm with 11-50 employees
 

Room For Improvement

Appian needs improvements in UI, integration, mobile capabilities, AI features, Excel functionalities, pricing, error management, and reporting.
Hyland OnBase requires user interface and pricing improvements, better training, migration processes, support response, and enhanced AI features.
It has room to improve for use cases where the users are public facing, where anonymous users could come to a site and run a business workflow or interact with some data.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
Appian can be improved by adding a geo-location tagging feature, which would be really helpful for identifying remitter addresses.
Finance Specialist at a government with 5,001-10,000 employees
I think Appian could improve by adding its own native GenAI and agentic capabilities.
Director, Digital Customer Experience at a consultancy with 10,001+ employees
The application could potentially be more open-source, allowing integration with more solutions.
Program Manager at a financial services firm with 11-50 employees
Hyland is working on a new platform (HXP) to integrate features from all products, addressing some concerns.
Product owner at a computer software company with 10,001+ employees
The experience with the platform's learning curve is quite steep, especially for less technical staff.
Project Manager at a manufacturing company with 11-50 employees
 

Setup Cost

Appian's enterprise pricing is high but justified by features, with costs influenced by users and deployment choice.
Hyland OnBase offers modular pricing with varying licenses, potentially expensive in Latin America, but enterprise licenses enhance scalability.
Appian provides value for money, is easy to use, has a straightforward setup procedure, and offers great support from the Appian team.
Finance Specialist at a government with 5,001-10,000 employees
On the pricier side, both Appian and Pega are enterprise-level solutions, placing them on the slightly higher side.
Delivery Manager (Intelligent Business Automation) - Pega at Persistent Systems
The pricing of Appian is based on the number of users and generally ranges from 70 to 100 USD per user per month.
Technology Leader of Appian at a retailer with 11-50 employees
We also paid for workflow licenses, which allowed up to 250 concurrent users.
Program Manager at a financial services firm with 11-50 employees
I find pricing to be on the higher side due to its monolithic architecture.
Product owner at a computer software company with 10,001+ employees
My experience with pricing, setup cost, and licensing is that it is very cost-effective and affordable.
Senior Software Engineer at Infosys
 

Valuable Features

Appian offers rapid development with low-code, drag-and-drop simplicity, robust integrations, AI features, and strong support for scalability.
Hyland OnBase optimizes business processes with workflow automation, storage, security, integration, and user-friendly interface for improved efficiency.
The zero-code integration feature is remarkable, allowing for ease of data transfer and workflow enhancement.
Technology Leader of Appian at a retailer with 11-50 employees
Appian is aiding in leveraging AI technologies in multiple ways: one way is for developers, as they make development efficient and quick by enabling developer co-pilots across various phases of the application, which helps design Appian quickly and provides suggestions along the way.
Director & Key Managerial Personnel at Newlight Technology Solutions Private Limited
After switching to Appian, it can extract data from MT103, eliminating the need for manual data entry.
Finance Specialist at a government with 5,001-10,000 employees
It provided data security features, allowing restrictions on sensitive documents, such as who could view or modify them.
Program Manager at a financial services firm with 11-50 employees
The workflow engine has made the biggest difference for me because it is excellent for automating approval processes.
Senior Software Engineer at Infosys
Hyland OnBase is valued for its security, especially for those in the finance domain who require data confidentiality.
Product owner at a computer software company with 10,001+ employees
 

Categories and Ranking

Appian
Ranking in Business Process Management (BPM)
8th
Ranking in Low-Code Development Platforms
7th
Average Rating
8.4
Reviews Sentiment
7.1
Number of Reviews
65
Ranking in other categories
Process Automation (9th), Rapid Application Development Software (13th), Process Mining (6th), Business Orchestration and Automation Technologies (10th)
Hyland OnBase
Ranking in Business Process Management (BPM)
14th
Ranking in Low-Code Development Platforms
14th
Average Rating
8.0
Reviews Sentiment
6.4
Number of Reviews
16
Ranking in other categories
Enterprise Content Management (5th)
 

Mindshare comparison

As of June 2026, in the Business Process Management (BPM) category, the mindshare of Appian is 3.2%, down from 5.9% compared to the previous year. The mindshare of Hyland OnBase is 1.1%, up from 0.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Business Process Management (BPM) Mindshare Distribution
ProductMindshare (%)
Appian3.2%
Hyland OnBase1.1%
Other95.7%
Business Process Management (BPM)
 

Featured Reviews

Shad Bhowmik - PeerSpot reviewer
Finance Specialist at a government with 5,001-10,000 employees
Automated remittance workflows have boosted speed and accuracy but still need geo-tagging improvements
Remittance is a crucial part of my integral operation, so any disruption would majorly impact our clients. After switching to Appian, we never faced any disruption as it is reliable and we can generate data at any point in time, quite faster than other tools in my personal opinion. Regulators can ask for data from us at any time, and with Appian, we download data from our Appian tools to share it with them whenever they ask. I would share a real-life example: a customer's transaction processed more than a year ago. Suddenly the customer came back asking for all the details. In our previous tool, it was quite difficult to generate transaction details from over a year ago; however, while using Appian, we can pull up data using different key search fields, such as a customer's cell phone number, remittance tracking number, or MT103 reference number. We shared it with the customer instantly, and the customer was surprised we could provide all the details in such a short time. It added reputational value for our organization, thanks to Appian.You have pointed out two major things: time-saving and reduction of error, which are key points while processing remittance. Previously, while using another tool, it was quite time-consuming to process remittance, but after switching to Appian, it can extract data from MT103, eliminating the need for manual data entry. The process has become fully automated. Previously we could process only five to ten transactions within an hour, but now, after switching to Appian, we can process about 100 transactions in an hour, making it 10 times faster. In terms of error detection, since Appian extracts data from MT103, the extraction rate is quite good, and the error rate is negligible, lower than 0.001%. We can share accurate, error-free data with the regulator, which is essential for us. Appian benefits us significantly. After receiving an MT103, we check what the remitter is, the amount, if it is under threshold for processing, and if it is from a high-priority remitter or client. Since Appian extracts data from MT103 messages and identifies top-level clients from the database, it can notify us to process their transactions with priority. Due to automated data extraction, there are fewer instances of error. In our previous tool, we reported regulatory data to the central bank manually and often received complaints about invalid purpose codes due to manual data entry. Appian handles this automatically, and after switching, our error rate has dropped significantly, resulting in positive feedback from the Central Bank of Bangladesh regarding our reduced error rates. This has greatly enhanced our organization's reputation. Appian is fully on-premises, and we have our own system.
Abdul_Jabbar - PeerSpot reviewer
Senior Software Engineer at Infosys
Automated workflows have transformed document handling and support daily approvals and billing
The best features Hyland OnBase offers in my experience include being a robust storage solution that integrates well with the Epic solution, allows Unity Forms to be easy to create and use, and has Distribution Services for sending email notifications as reminders.Out of those features, the workflow engine has made the biggest difference for me because it is excellent for automating approval processes, and we use Hyland OnBase for legal requests, hardware requests, travel requests, corporate credit card requests, and file transfer requests. WorkView is an incredible module for gathering and displaying summary information, and we utilize it highly in our subsidiary to manage our legal contracts, their financial billing process, and their travel. We also use the Document Import Process coupled with Unity API for writing custom code to automate processes to send and receive data from other systems that are not yet API enabled. The impact of Hyland OnBase on our organization is that automating manual processes has had an incredible effect on our return on investment, and the man-hours saved by automating processes pays for the system, ranging from one to five hours. I measured the man-hours saved through the tracking of workflows and automation processes. Additionally, Hyland OnBase has allowed us to move away from moving paper around various departments, providing workflow management to keep approval inside the system and out of the email boxes, eliminating the need for paper storage, and saving storage costs with other vendors.
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Top Industries

By visitors reading reviews
Financial Services Firm
19%
Manufacturing Company
8%
Government
8%
Computer Software Company
7%
Financial Services Firm
11%
Government
11%
Computer Software Company
8%
Manufacturing Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business20
Midsize Enterprise9
Large Enterprise46
By reviewers
Company SizeCount
Small Business6
Midsize Enterprise3
Large Enterprise13
 

Questions from the Community

Which do you prefer - Appian or Camunda Platform?
Appian is fast when building simple to medium solutions. This solution offers simple drag-and-drop functionality with easy plug-and-play options. The initial setup was seamless and very easy to imp...
Is Appian a suitable solution for beginners who have no additional preparation?
Appian is actually pretty big on educating its users, including with courses that reward you with certifications. There is a whole section on their company’s website where you can check out the edu...
Is it easy to set up Appian or did you have to resort to professional help?
We had some issues when we were setting up Appian. It was quite surprising, since this is a low-code tool which, in its essence, means it is meant for business users and inexperienced beginners. So...
What is your experience regarding pricing and costs for Hyland OnBase?
The main factors that influenced my decision to choose Hyland OnBase over other options available on the market were the cost compared to others and the high document-handling capacity that Hyland ...
What needs improvement with Hyland OnBase?
I believe Hyland OnBase could improve by making its user interface more user-friendly.I am referring to the learning curve, and I can tell you that the experience with the platform's learning curve...
What is your primary use case for Hyland OnBase?
Hyland OnBase serves as the primary document management solution for all of my company's documents.A concrete example of how I use Hyland OnBase for document management within my organization is th...
 

Comparisons

 

Also Known As

Appian BPM, Appian AnyWhere, Appian Enterprise BPMS
OnBase
 

Overview

 

Sample Customers

Hansard Global plc, Punch Taverns, Pirelli, Crawford & Company, EDP Renewables, Queensland Government Department of State Development, Infrastructure and Planning (, Bank of Tennessee
Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital
Find out what your peers are saying about Appian vs. Hyland OnBase and other solutions. Updated: June 2026.
900,747 professionals have used our research since 2012.