

Appian and Hyland OnBase compete in the business process management and enterprise content management sectors. Appian holds an advantage due to its pricing, customer support, and rapid deployment capabilities, while Hyland OnBase stands out for its comprehensive functionality and integration flexibility.
Features: Appian offers a low-code development platform that supports fast app deployment, robust process modeling, and seamless integration. It facilitates mobile and web applications through its SAIL language. Hyland OnBase is recognized for its document and workflow management capabilities, strong data security, and integrations with systems such as Outlook and Salesforce.
Room for Improvement: Appian users suggest improvements in UI flexibility, offline mobile features, and integration with DevOps tools for large-scale development. Hyland OnBase could enhance its UI, explore more affordable pricing models in specific regions, and improve automation functionalities for complex workflows and analytics.
Ease of Deployment and Customer Service: Appian offers varied deployment options including public, private, hybrid cloud, and on-premises, providing flexibility. Hyland OnBase supports primarily private and on-premises deployments. Appian’s customer service is highly rated for responsiveness, whereas Hyland OnBase, although competent, faces some criticism regarding cost-effectiveness and support speed.
Pricing and ROI: Appian is praised for its rapid deployment and reduced manual processes contributing to a strong ROI. It offers flexible licensing options such as user-based cloud or on-premises solutions. Hyland OnBase, despite its features, is considered costly, especially in regions like Latin America, and might benefit from adjusted pricing models. Both provide strong ROI, with Appian being more appealing for budget-conscious and rapid implementation-focused organizations.
Using Appian is saving us five full-time employees, which is significant since we currently have only four team members.
They see return on investment in terms of cost savings, time savings, more efficient processes, and more efficient employees.
Appian is very efficient, allowing us to build a lot of applications within a financial year, making it cost-effective.
I have seen a return on investment with Hyland OnBase because it provides a very reliable ECM platform for my organization, helps to remove the dependency on paper files and file folders, saves real estate costs, and facilitates the ability to work from anywhere.
I have been able to see a return on investment as the time for approvals has been reduced, and since they are centralized, everything is in one place.
I would give Appian's customer support 10 out of 10 due to their next-level support.
Their customer service is responsive, and the team is very prompt for support.
The technical support for Appian rates as 10 out of 10 because they have a great support team.
Our vendor relationship facilitated integration with our system and offered additional service beyond the Hyland OnBase product.
I would describe the customer service and technical support of Hyland OnBase as being based on the partner that is used.
I find technical support from Hyland to be good.
On a scale of one to 10, Appian rates as a nine for scalability.
Our volume has increased by 20% in the two years since using Appian, and it can handle the increased volume effectively.
Initially, without much coding, I can easily handle five thousand records.
Transitioning to cloud-based services may reduce these costs in the future.
We have tested Appian during peak usage and off-peak times, and we have not experienced any issues such as lagging or system disruptions.
It depends on how it has been designed and how it has been configured.
The stability of Appian would rate as nine, as it's a stable environment.
Hyland OnBase was a stable solution that worked effectively for us.
It has room to improve for use cases where the users are public facing, where anonymous users could come to a site and run a business workflow or interact with some data.
Appian can be improved by adding a geo-location tagging feature, which would be really helpful for identifying remitter addresses.
I think Appian could improve by adding its own native GenAI and agentic capabilities.
The application could potentially be more open-source, allowing integration with more solutions.
Hyland is working on a new platform (HXP) to integrate features from all products, addressing some concerns.
The experience with the platform's learning curve is quite steep, especially for less technical staff.
Appian provides value for money, is easy to use, has a straightforward setup procedure, and offers great support from the Appian team.
On the pricier side, both Appian and Pega are enterprise-level solutions, placing them on the slightly higher side.
The pricing of Appian is based on the number of users and generally ranges from 70 to 100 USD per user per month.
We also paid for workflow licenses, which allowed up to 250 concurrent users.
I find pricing to be on the higher side due to its monolithic architecture.
My experience with pricing, setup cost, and licensing is that it is very cost-effective and affordable.
The zero-code integration feature is remarkable, allowing for ease of data transfer and workflow enhancement.
Appian is aiding in leveraging AI technologies in multiple ways: one way is for developers, as they make development efficient and quick by enabling developer co-pilots across various phases of the application, which helps design Appian quickly and provides suggestions along the way.
After switching to Appian, it can extract data from MT103, eliminating the need for manual data entry.
It provided data security features, allowing restrictions on sensitive documents, such as who could view or modify them.
The workflow engine has made the biggest difference for me because it is excellent for automating approval processes.
Hyland OnBase is valued for its security, especially for those in the finance domain who require data confidentiality.
| Product | Mindshare (%) |
|---|---|
| Appian | 3.2% |
| Hyland OnBase | 1.1% |
| Other | 95.7% |


| Company Size | Count |
|---|---|
| Small Business | 20 |
| Midsize Enterprise | 9 |
| Large Enterprise | 46 |
| Company Size | Count |
|---|---|
| Small Business | 6 |
| Midsize Enterprise | 3 |
| Large Enterprise | 13 |
Appian provides AI automation for critical processes. The platform orchestrates AI agents, people, and systems within unified, governed workflows, giving AI the structure, data, and controls required for reliable enterprise value. The result is end-to-end automation that replaces fragmented manual work at scale.
Hyland OnBase is acclaimed for its robust document management, automating workflows, and improving organizational efficiency across various industries. Praised for its ability to manage records compliantly, especially in regulated sectors like healthcare and finance, the tool also integrates smoothly with other enterprise systems. Users benefit significantly from streamlined processes, reduced manual tasks, and enhanced data accuracy, boosting productivity and customer satisfaction.
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