KeyedIn Projects vs Planview PPM Pro comparison

KeyedIn Solutions and Planview are both solutions in the Project Portfolio Management category. KeyedIn Solutions is ranked #15, while Planview is ranked #10. KeyedIn Solutions holds a 2.3% mindshare in PPM, compared to Planview’s 4.3% mindshare. Additionally, 100% of KeyedIn Solutions users are willing to recommend the solution, compared to 88% of Planview users who would recommend it.

KeyedIn Projects

Read 2 KeyedIn Projects reviews

1,701 Views
646 Comparison Views

100% willing to recommend

Planview PPM Pro

Read 32 Planview PPM Pro reviews

4,194 Views
2,055 Comparison Views

88% willing to recommend

KeyedIn Projects

Planview PPM Pro

Comparison Buyer's Guide

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Executive SummaryUpdated on Nov 4, 2024

Planview PPM Pro and KeyedIn Projects are competitive offerings in the project portfolio management software market. KeyedIn Projects seems to have the upper hand for its comprehensive features and adaptability despite potentially higher costs.

Features: Planview PPM Pro offers robust resource management, portfolio planning tools, and aligns project execution with business goals. KeyedIn Projects provides advanced analytics, customizable dashboards, and superior customization capabilities for specific business needs.

Ease of Deployment and Customer Service: Planview PPM Pro provides a well-structured deployment process with extensive support. KeyedIn Projects offers flexible deployment options and is supported by a responsive service team, adapting to various deployment environments for a dynamic experience.

Pricing and ROI: Planview PPM Pro has an affordable initial setup cost with a strong ROI through efficient project alignment. KeyedIn Projects might incur higher setup costs but promises substantial long-term ROI due to its advanced features, offering greater strategic value.

To learn more, read our detailed KeyedIn Projects vs. Planview PPM Pro Report (Updated: August 2026).

Buyer's Guide

KeyedIn Projects vs. Planview PPM Pro

August 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

KeyedIn Projects

Ranking in Project Portfolio Management

15th

Ranking in Project Management Software

29th

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

No ranking in other categories

Planview PPM Pro

Ranking in Project Portfolio Management

10th

Ranking in Project Management Software

19th

Average Rating

7.8

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of August 2026, in the Project Portfolio Management category, the mindshare of KeyedIn Projects is 2.3%, up from 1.1% compared to the previous year. The mindshare of Planview PPM Pro is 4.3%, down from 7.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Planview PPM Pro	4.3%
KeyedIn Projects	2.3%
Other	93.4%

Project Portfolio Management

Featured Reviews

it_user490518

Operations Manager at a tech services company with 51-200 employees

It streamlined our project management and resource management process.

I think the functionality with the reporting capability can be improved and I know there's a new version of KeyedIn coming out. I haven't had the opportunity yet to look at the new version, but I would say that reporting is actually one are for improvement. The way their functionality is set could be improved because, basically, what it does is: you can pull a resourcing report and you can pull a financial report, and it seems like they pull from different databases. You're not always able to compile all the data into one report. You have to pull separate reports to look at different data. That's one thing that I found that has been kind of hard with KeyedIn, because you can't view all the data you want into one report. It's not that flexible. You have to work with two separate reports in order to come to look at the data that you want. I would say that's one area for improvement: You're just not able to filter all the same data into one report. I'm also looking for integration here. Integration with, for example, a BI platform. We're implementing a BI platform here. I know that in KeyedIn, there's no real data connector that connects straight – although you can still connect via API - but KeyedIn does not have a data connector right now. I talk to the rep each week and that's something that I think would be a big win for KeyedIn. If it had a data connector already, it would be easier to integrate with other platforms.

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reviewer2004219

Management consultant at Sloan Consulting

Easy to use with flexible reporting, excellent visibility, and solid customer support

The status reporting is the most valuable feature as it's easy to use; it's simple for project managers to enter their information, and the reporting features are very flexible. Planview PPM enables us to create reusable project templates that reflect our project management life cycle. We were able to garner some best practices by using Planview templates, but they are also flexible enough to modify without having to customize the solution. The distinction between ''customize'' and ''configure'' is important here. When it comes to viewing projects and timelines, the solution is excellent. The views are easy to access and highly configurable. The solution provides managers with the insight they need to empower decision-making and help them manage risk, as it allows them to see when projects are over budget and behind schedule. Planview helped to reduce project delays because we can see when they occur and take proactive steps to remedy the situation.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"It is a practical and useful tool which benefits both us and our clients."

"KeyedIn has been very valuable in helping us streamline our process here in terms of project management and resource management."

"The solution provides managers with the insight they need to empower decision-making and help them manage risk, as it allows them to see when projects are over budget and behind schedule."

"Daptiv is a project management tool, so it's pretty straightforward. The ability to manage projects and programs has been beneficial for us."

"Time tracking, portfolio management reporting, and what-if analysis create visibility into project planning, resource capacity, and demand planning."

"PPM Pro provides us an organized view of the work that is ongoing and resources that are working on those particular projects."

"The solution is great for viewing projects and timelines."

"In my current company, it provides a quicker ramp up to understand what it can do for people by taking away all their barriers to entry: time, managing resources, and linking projects."

"The Warm screen, even though we're not going to the deep levels and deep details of all the projects and trying to assign resources at the lowest level, it gives us a quick visual of what resources are being worked on, what projects, and on what activities they're working on. At least at a very high level, because we're not using all the assignment components to the fullest detail, but at least with what Planview gives us as a tool and how we're leveraging it, it gives us that quick view of who's working on what project and who's booking time to what project at any given time or any given a week."

"With PPM Pro, we don't get any errors in terms of the calculations and we get the right picture in terms of the dollar amount being spent on each and every project."

More Planview PPM Pro pros

Cons

"I would say that reporting is actually one area for improvement. You're just not able to filter all the same data into one report."

"It was more complicated than it needed to be, but with a KeyedIn implementation manager it was not an issue."

"There should be another option for capacity management, besides entering of the time sheets against the tasks."

"We found that sometimes when they have monthly rollouts that there might be some unintended consequences."

"The downside to the way the solution tracks time is if your project manager doesn't add you to the project, you won't see it on your timesheet, even if you did do work."

"The fully integrated solution that PPM Pro said they had between PPM Pro and Projectplace was not a true statement after implementation."

"Connecting funding and strategic outcomes with work execution is a challenge right now for us. Part of what we are facing is we have a couple of drivers of where projects are coming from. One of them is our innovation group. They are just sort of tangentially using PPM Pro for recording the status of projects and not really planning them within there. We need a stronger link between our current financial reporting system and Planview PPM Pro, so we can start to more easily record our external costs in the tool."

"Reporting out of the box and with any PPM tool, it's all about the data."

"The reporting has some areas for improvement. It is not always as simple as we would like to get the reports we want or the information that we want."

"It takes more time than it should to create a new project because we can't bulk edit things very easily. That is definitely an area that has room for improvement."

More Planview PPM Pro cons

Pricing and Cost Advice

Information not available

"My advice is to pay attention to integration opportunities to reduce your licensing cost with Planview. There are additional costs for consulting services and advanced customer support."

"The pricing for me is more about understanding your own needs in the company because it is one license for one person model. So, you have to really understand how many licenses you need and what may be the influx of your staff. The good thing about Daptiv is that we just need a quick telephone call to our customer success manager if we want to increase our licensing. It takes a day or two to do. So, we can upscale very quickly. We've never downscaled, but I'm guessing if we had to, we'd have to wait till the contract completes or renegotiate a different licensing cost. So, you definitely need to understand what different types of licenses provide from a functionality point of view, and then order 10% more than you need based on the influx of staff in the company. There are costs in addition to the standard licensing fees. We have the report functionality for which we pay separately for 10 hours per month."

"Pricing was fair and I thought it was comparable to the other ones that we looked at. Other than ServiceNow, it was the most expensive, but we knew we were going to get a lot of value for that, so we went with it. We paid $40,000 for the implementation and for the workshops."

"The cost was in line."

"Because we have PPM Pro with Project place, we transitioned to the Flex model."

"A collaboration of all their tools truly gets the biggest bang for the buck."

"We have their Flex plan."

"Our current license is from 2019 to 2022. So for that three-year subscription, it was $60,000 for the subscription, users, platform, and connections. Then there were some add-ons. Connecting to some of our other systems like HR for that period cost us around $12,000."

More Planview PPM Pro pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

23%

Comms Service Provider

11%

Energy/Utilities Company

11%

Financial Services Firm

10%

Financial Services Firm

12%

Construction Company

10%

Manufacturing Company

10%

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	6
Large Enterprise	24

Comparisons

Cerri Project vs KeyedIn Projects

Compared 9% of the time

Atlantic Global PPM vs KeyedIn Projects

Compared 8% of the time

Planview Portfolios vs KeyedIn Projects

Compared 8% of the time

Project Objects vs KeyedIn Projects

Compared 8% of the time

Wrike vs KeyedIn Projects

Compared 3% of the time

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Planview Portfolios vs Planview PPM Pro

Compared 7% of the time

Broadcom Clarity vs Planview PPM Pro

Compared 7% of the time

Planview AdaptiveWork vs Planview PPM Pro

Compared 5% of the time

Asana vs Planview PPM Pro

Compared 5% of the time

ServiceNow Strategic Portfolio Management vs Planview PPM Pro

Compared 5% of the time

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Product Reports

Buyer's Guide

Project Portfolio Management

July 2026

Download KeyedIn Projects product report

Buyer's Guide

Planview PPM Pro

July 2026

Download Planview PPM Pro product report

Also Known As

No data available

Innotas

Overview

KeyedIn Projects is designed for project management professionals seeking efficient resource planning, portfolio management, and workflow automation. It offers a robust platform to improve productivity and enhance project outcomes across industries.

KeyedIn Projects provides a platform that simplifies complex project management tasks, enabling better strategic alignment and smarter resource distribution. It supports flexible solution configurations, allowing professionals to adapt it to their unique processes. With enhanced visibility into project metrics and streamlined communication tools, KeyedIn integrates seamlessly into existing operations, fostering improved collaboration and transparency among project teams.

What are the most important features of KeyedIn Projects?

Resource Management: Optimize resource allocation with real-time data.
Portfolio Management: Prioritize and manage portfolios with advanced analytics.
Workflow Automation: Simplify repetitive tasks with automated workflows.
Time Tracking: Accurate tracking to ensure timely project delivery.
Custom Reporting: Generate custom reports for detailed insights.

What should users look for in reviews regarding benefits or ROI?

Improved Efficiency: Reviews highlight enhanced productivity.
Cost Savings: Reports of reduced project costs.
Scalability: Reviews mention adaptability to company growth.
Enhanced Decision Making: Positive feedback on data-driven decisions.

KeyedIn Projects finds application across sectors such as construction, IT, and professional services, where businesses need tailored project management capabilities. In construction, it aids in managing large-scale projects efficiently; in IT, it aligns resources with strategic projects; and in professional services, it coordinates multiple client deliverables.

KeyedIn Solutions

Planview PPM Pro offers a cloud-based platform focused on enhancing project management with high configurability and flexibility, supporting organizations in streamlining tasks and decisions.

Planview PPM Pro is recognized for its robust reporting capabilities, customizable project templates, and effective resource management. As a cloud-based solution, it enhances workflow efficiency and project visibility through integration with other tools. Features like timesheet tracking, dashboard capabilities, and Kanban views optimize resource and demand management. Although users value its functionality, there is room for improvement in areas such as capacity and financial management, intuitive reporting, and modern dashboards. Enhancements in integration with tools such as JIRA and Outlook, as well as improved task management and Agile functionality, are also desired.

What are the key features?

Configurable Platform: Offers high flexibility to adapt to changing project needs.
Robust Reporting: Provides comprehensive reporting tools for insights.
Resource Management: Helps in optimizing resource allocation.
Customizable Templates: Allows personalization of project templates.
Integration: Seamlessly connects with other tools for better efficiency.

What benefits can be expected?

Improved Project Visibility: Streamlines project tracking through enhanced dashboard capabilities.
Efficiency Boost: Integrations lead to enhanced workflow productivity.
Effective Resource Utilization: Optimizes resource and demand management with its advanced tools.
Enhanced Strategic Decisions: Facilitates informed decision-making with detailed project insights.

Planview PPM Pro is primarily used in IT project management to centralize project practices and manage resources effectively. Organizations leverage it for strategic planning, time tracking, and portfolio analytics. It supports project management offices and cross-divisional collaboration, visualizing business demand and creating detailed reports. Integration with LeanKit empowers agile methodologies and project lifecycle transparency.

Planview

Sample Customers

Encompass Solutions, Alliance Healthcare, City and Guilds, MavenWire, NashTech Software, Nickelfish

The Weather Channel, corcs, Crayola, Scan Health Plan, Vermont, Bank of the West, North West Company, University of Southern Mississippi, Jeffries, Purdue University, Chesterfield County Virginia, City of Memphis

Buyer's Guide

KeyedIn Projects vs. Planview PPM Pro

August 2026

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