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Microsoft OneDrive for Business vs Office 365 comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Jul 23, 2025

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft OneDrive for Busi...
Ranking in Content Collaboration Platforms
11th
Average Rating
8.4
Reviews Sentiment
4.1
Number of Reviews
26
Ranking in other categories
No ranking in other categories
Office 365
Ranking in Content Collaboration Platforms
2nd
Average Rating
8.6
Reviews Sentiment
6.7
Number of Reviews
143
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of July 2025, in the Content Collaboration Platforms category, the mindshare of Microsoft OneDrive for Business is 9.6%, down from 12.9% compared to the previous year. The mindshare of Office 365 is 6.9%, up from 5.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Content Collaboration Platforms
 

Featured Reviews

Victor Bayouwa - PeerSpot reviewer
I love the backup capabilities and the offline sync
We use OneDrive to share documents throughout the organization and collaborate. It is also used for backups.  The backup capability is one feature I love about OneDrive. I also like how it syncs when you're working offline. Everything is updated once you connect again. It takes too long for…
Gary Cook - PeerSpot reviewer
Access to advanced features boosts productivity despite pricing concerns in developing regions
I need to do maintenance for Office 365 very seldom, once a year. In the maintenance process for Office 365, we have about 12 people involved. For the maintenance side of Office 365, only one person is involved. Looking at Office 365's pricing, I would give it a 4 on a scale from 1 to 10. My overall rating for Office 365 is an 8 out of 10, but for the product itself, I would give it a 10. I would definitely recommend Office 365 to other businesses, probably a 9 out of 10 for recommendation. This is only because of its price and the fact that they do not take into account developing countries such as South Africa, where they should give us more favorable prices or local prices. We do not have a partnership with Microsoft, which is a sore point for us. We have reached out to Microsoft South Africa, and they are very hard to contact and largely uncooperative. We are a B-Level 2 and a B-Level 1, which are local affirmative action ratings that companies get. Level 1 is the highest, and Level 8 is the lowest. We hold amongst the highest BEE ratings, but we have not found Microsoft South Africa to be forthcoming or very open. We should have a partnership with them, and we run Power BI as we are a Power BI shop now. I strongly would want to see a box within Office 365 for our team to have ChatGPT through OpenAI as well. We use Excel as a data source for many tasks and find that it integrates really well with Python. We write a lot of Python code and use Excel as a data sheet many times, and we operate through SQL and other zero elements as well. From an Office 365 viewpoint, we find that with Copilot and Python and Excel's provision for Python, it is very useful.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"Image management is great since the search is simple, and accessing images with labels is easy."
"It's pretty easy to learn. Once someone taught me, I was able to navigate it quite easily."
"It is well integrated with other Microsoft products."
"They have support for integration with a lot of tools."
"Scalability is good just because it is a cloud-based product."
"It was extremely easy to setup."
"It gives you access to important files from virtually anywhere."
"It is free if you use Microsoft Office 365."
"The most valuable feature of this solution is the integration."
"The product helps us be more efficient. It helps us to have a standardized way of doing things."
"OneNote is the feature I use the most. We also frequently use the Power Apps features."
"Quarantine email alerts to users to allow the email to their inbox (tricky but handy) - tricky if one doesn't have third-party email security, handy if one has got good third party email security)."
"The solution is quite intuitive and easy to use."
"The most valuable features of Office 365 are Word, PowerPoint, Excel, and Teams. Teams helped us to collaborate more through its call and document sharing features."
"Cloud-based management is valuable and software deployment is positive."
"The products are quite simple for the end-users to use, the up-time is very good, the product is practically maintenance-free, and the multi-layer security is excellent from the security standpoint."
 

Cons

"The technical support is really very bad."
"If I want to pick out certain criteria of pictures, Google enables me to do that whereas OneDrive is a bit sort of flaky."
"An increase in the capacity of storage in the free version would be nice."
"It is not very stable because there are a lot of bugs."
"The user interface sometimes fails and when it cannot connect, it does not give the reason why."
"The online application is quite limited, for this and other Office offerings."
"No one gets an alert when files are deleted."
"The initial setup is not easy."
"The security should be improved."
"I'm not sure if there are areas of improvement. For us, it's working quite well."
"Using Office 365 is not that flexible on some mobile devices, like Android."
"Their support is so terrible and unusable except during dire emergencies."
"It could be more user-friendly for inexperienced people."
"Improvements can be made to the products generic offering. It's not customized for health care. It doesn't understand the meaning of health care related concepts. Providing a greater degree of industry specificity would make the tool much more unique and valuable."
"I started working a lot on Microsoft Teams and I find it a bit vast. It should be divided out a bit so that someone can use it for basic functionality, like audio, video, and calls. Then, if someone wants more advanced functionality for file sharing and team creation, and so on, they could use a separate app."
"It would be a fantastic opportunity if their solution could be used in combination with VoIP software, allowing you to combine VoIP software and Office 365 on a single platform."
 

Pricing and Cost Advice

"The price of Microsoft OneDrive is reasonable and compatible with competitors."
"This is a pricy solution, given that we are only using it at 50% capacity."
"The licensing is expensive and on a yearly basis."
"Costwise, it is a great option. In most cases, it is a free space, which will be more than enough for most customers."
"OneDrive comes with Microsoft 365 so it is just an added part of that package."
"It is free if you are using Office 365, and you get a terabyte of storage with your account."
"Using this software, it has had an amazing impact moneywise on our business. It allows us to share documents without the need of extra hardware."
"We pay a lot for the Enterprise version, but it is a premium service."
"Licensing, billing, and accounting are available from the management interface."
"Most of the time, we purchase Microsoft Exchange licenses, which are less expensive and provide only an email platform and 50 gigabytes of email storage for free."
"For the moment, we are paying on a monthly basis because we are still adapting the support and how we want to proceed. I think we will move to paying for the annual license."
"I think that we pay $9.99 USD per user, monthly."
"Licensing fees are paid on a monthly basis, or we prepay them."
"We have a license to use this solution. We have an E3 license which covers many different solutions."
"The pricing is high and has actually caused us to limit the number of licenses we purchase due to budgeting."
"​The pricing/licensing is easy to manage."
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Top Industries

By visitors reading reviews
Computer Software Company
11%
Financial Services Firm
11%
Manufacturing Company
7%
Government
7%
Computer Software Company
14%
Manufacturing Company
8%
Government
8%
Educational Organization
6%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
 

Questions from the Community

Ask a question
Earn 20 points
What is your experience regarding pricing and costs for Office 365?
For pricing, I think it's fairly priced, I would rate it 8.
What needs improvement with Office 365?
The areas of Office 365 that have room for improvement are what should be better in this solution.
What is your primary use case for Office 365?
A typical use case for Office 365 is how I primarily use this solution.
 

Also Known As

MS OneDrive
Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1
 

Overview

 

Sample Customers

Chevron, Accenture, Booz Allen Hamilton, DBS, Nestle, Lowe's, MGM Resorts, Textron, MGM Resorts
Me & the Bees Lemonade
Find out what your peers are saying about Microsoft OneDrive for Business vs. Office 365 and other solutions. Updated: July 2025.
863,641 professionals have used our research since 2012.