Microsoft Project vs Notion comparison

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Microsoft Project

Comparison Buyer's Guide

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Executive SummaryUpdated on Dec 19, 2024

Microsoft Project and Notion compete in the project management sector. Microsoft Project appears to have the upper hand due to its extensive enterprise features essential for large organizations, while Notion stands out for its affordability and flexibility tailored to small teams and individuals.

Features: Microsoft Project includes detailed scheduling, resource leveling, and cost tracking, ideal for managing complex projects. Notion provides versatile note-taking, database management, and customizable task organization for better real-time collaboration.

Room for Improvement: Microsoft Project's complexity makes it challenging for simple projects, requiring better integration and real-time data handling. Notion needs enhanced automation, more color options, and improved integration with external platforms.

Ease of Deployment and Customer Service: Microsoft Project offers various deployment models like on-premises and cloud but often needs technical support. Notion's online deployment is accessible, though complex scenarios require support due to limited mobile and integration support.

Pricing and ROI: Microsoft Project is costly, with pricing based on licenses, offering good ROI for enterprises needing extensive features. Notion provides a free plan and affordable paid options, delivering substantial ROI through flexibility and task management, suitable for smaller teams and individual users.

To learn more, read our detailed Microsoft Project vs. Notion Report (Updated: July 2025).

Microsoft Project vs. Notion

July 2025

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Helped 865,164 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Microsoft Project

Ranking in Project Management Software

3rd

Average Rating

8.0

Reviews Sentiment

7.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Notion

Ranking in Project Management Software

9th

Average Rating

8.2

Reviews Sentiment

7.2

Number of Reviews

Ranking in other categories

Knowledge Management Software (2nd), Document Automation Software (3rd)

Mindshare comparison

As of August 2025, in the Project Management Software category, the mindshare of Microsoft Project is 6.7%, down from 10.2% compared to the previous year. The mindshare of Notion is 2.1%, up from 1.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software

Featured Reviews

Nurul Asyikin Wahab

Management Design Civil Structure at Malaysia Airports Holdings Bhd

Efficient project management with robust data tracking and an easy setup

When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.

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Iván Fanego

Founder at AppCritic

Creates customizable systems and improve team collaboration

Notion is a very flexible and customizable platform, allowing users to create whatever they need. The most impactful feature for project management is the ability to invite multiple client stakeholders without complication. Once I understand the basics, it's easy to use despite an initial learning curve. It also significantly improves team collaboration through customized views and visualizations of data.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The user interface is very clean."

"The solution is stable."

"A lot of valuable features have been added in the last three years, including scheduling automation and intelligence."

"It comes with our Office 365."

"I find the planning features the most valuable to me."

"The most valuable feature of Microsoft Project is status reporting."

"The most valuable feature of Microsoft Project is scheduling. The solution is useful on a daily basis."

"The most valuable feature of the solution stems from the fact that the product's GUI is very good...The product's scalability is good."

More Microsoft Project pros

"Notion is an all-in-one product, allowing us to do many things in a single place."

"The ability to structure data is one of the most essential functions of Notion."

"I rate Notion a ten out of ten."

"Customer support is great, effective, and easy to reach."

"Notion has a lot of integrations."

"It is easy to use and very intuitive compared to Microsoft Project."

"The ability to create and organize notes, plans, and technical content in a single platform is the product's most valuable feature."

"The most valuable feature of the solution is its flexibility...The initial setup of Notion is easy."

More Notion pros

Cons

"Project availability and speed could always be improved."

"The stability of the solution is an area with certain shortcomings that need improvement."

"It has a bit of a learning curve since there are a lot of features in it, and we haven't really gotten a chance to train through the whole product."

"Microsoft Project should include more visualization, queries to filter out data, and more reporting structures."

"I would like to see both Time and Team based options improved."

"I'd like the solution to be less expensive."

"The packaging of Microsoft Project Professional is pretty simple as a product. But, the end-to-end enterprise is complex."

"Microsoft Project tends to become very unstable on large project plans with more than 400 lines."

More Microsoft Project cons

"The only problem I experience is that it often hangs."

"Notion's UI needs improvement."

"If the internet or Notion's servers are down, I cannot access information. This is a big disadvantage."

"One area for improvement in the solution is the absence of integrated charts."

"The linked view of database, along with the sharing and permission settings, are areas with shortcomings in the solution that need improvement."

"It is complicated to connect Notion with external systems."

"Notion's UI could be better."

"The platform's documentation feature needs improvement."

More Notion cons

Pricing and Cost Advice

"You only need a Team's license in order to use Microsoft Project within Teams, which is very helpful."

"I am not aware of any additional costs apart from the standard licensing fees of the solution."

"I rate Microsoft Project's pricing a five out of ten."

"The solution has a decent annual license subscription cost, which is not high."

"We purchase perpetual licenses due to the high cost of subscriptions, which are about 1,000 Australian dollars."

"I am not involved with this."

"It probably was $30 per license on a monthly basis. There is no additional fee."

"The cost for an on-premises-based license is a one-time fee, and the cloud-based is an annual payment plan."

More Microsoft Project pricing and cost advice

"The product is affordable compared to other platforms."

"Notion is free to use."

"The solution's pricing can seem steep, especially when you work with a lot of people. If you are working on your own or for another business, the solution's price won't affect you much."

"Notion offers a free plan that covers most functionalities. Clients are only prompted to upgrade if they require AI capabilities, priced at $10 for unlimited usage, or if they need to add team members, typically around $10 per member."

"I pay around $100 per year."

"I rate the product's pricing a three out of ten. We only need to pay for it if we use it in the workspace."

"The pricing structure is quite reasonable, and the basic plan covers the most essential features."

"The product has good pricing."

More Notion pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.

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865,164 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Computer Software Company

12%

Manufacturing Company

10%

Government

Aerospace/Defense Firm

Computer Software Company

15%

University

Comms Service Provider

Media Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Microsoft Project?

The product's initial setup phase is easy.

What is your experience regarding pricing and costs for Microsoft Project?

I'm not aware of the price as we use organization-wide licenses.

What do you like most about Notion?

I like the high level of customization in Notion.

What is your experience regarding pricing and costs for Notion?

The licensing and setup cost for Notion is affordable for us as a small company.

What needs improvement with Notion?

The main problem with Notion is that it's not flexible enough for all of the use cases we intend to address. For instance, it is challenging to focus on a single KPI as it's mandatory to have a cha...

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Compared 12% of the time

Zoho Projects vs Notion

Compared 8% of the time

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Product Reports

Download Microsoft Project product report

Microsoft Project

August 2025

Download Notion product report

August 2025

Also Known As

Project Pro, MS Project

No data available

Overview

Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

Microsoft

Notion is an all-in-one workspace that enables teams to collaborate, organize, and manage their work effectively. Its primary use case is to streamline project management, knowledge sharing, and task tracking. With its versatile functionality, Notion allows users to create and customize databases, wikis, and documents, making it a powerful tool for organizing information.

The most valuable functionality of Notion lies in its flexibility and ease of use. Users can create and link various types of content, such as text, images, files, and even embed external resources. This enables teams to centralize their work and collaborate seamlessly, eliminating the need for multiple tools. Notion's drag-and-drop interface and intuitive editing features make it accessible to users of all technical backgrounds.

Notion helps organizations by fostering transparency, improving productivity, and enhancing knowledge management. By providing a centralized platform for collaboration, teams can easily access and contribute to shared projects, reducing communication gaps and ensuring everyone is on the same page.

Notion's powerful search functionality and tagging system enable efficient information retrieval, making it easier to find and share knowledge within the organization.

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.