Microsoft Project vs Notion comparison

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Microsoft Project

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Executive SummaryUpdated on Dec 19, 2024

Microsoft Project and Notion compete in the project management sector. Microsoft Project appears to have the upper hand due to its extensive enterprise features essential for large organizations, while Notion stands out for its affordability and flexibility tailored to small teams and individuals.

Features: Microsoft Project includes detailed scheduling, resource leveling, and cost tracking, ideal for managing complex projects. Notion provides versatile note-taking, database management, and customizable task organization for better real-time collaboration.

Room for Improvement: Microsoft Project's complexity makes it challenging for simple projects, requiring better integration and real-time data handling. Notion needs enhanced automation, more color options, and improved integration with external platforms.

Ease of Deployment and Customer Service: Microsoft Project offers various deployment models like on-premises and cloud but often needs technical support. Notion's online deployment is accessible, though complex scenarios require support due to limited mobile and integration support.

Pricing and ROI: Microsoft Project is costly, with pricing based on licenses, offering good ROI for enterprises needing extensive features. Notion provides a free plan and affordable paid options, delivering substantial ROI through flexibility and task management, suitable for smaller teams and individual users.

To learn more, read our detailed Microsoft Project vs. Notion Report (Updated: March 2026).

Microsoft Project vs. Notion

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

ROI

Sentiment score

7.4

Microsoft Project optimizes resource use and efficiency, enhancing project management, reducing costs, and improving transparency and completion timelines.

Sentiment score

5.7

Users benefit from Notion by saving time and money, consolidating services, and enhancing productivity despite some tracking challenges.

If I can eliminate delays, I achieve good ROI because resources can be utilized to their maximum capacity.

For more quotes and insights, download the Microsoft Project report

Domain Consultant at a consultancy with 501-1,000 employees

Microsoft Project does help save time and money due to its completeness as a project management solution.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

I would say per document, Notion saves at least ten minutes because of easy organization and sharing skills.

Rusira Sathnindu

Automation Engineer at a tech services company with 1-10 employees

For more quotes and insights, download the Notion report

Customer Service

Sentiment score

6.4

Microsoft Project support receives mixed reviews, with responsiveness varying by location, support type, and specific customer needs.

Sentiment score

6.1

Notion's customer service is generally praised for responsiveness and effectiveness, despite occasional unhelpful responses and reliance on community resources.

Currently, there are more support personnel who speak English, and Microsoft has increased its Spanish language support compared to previous years.

Desarrollo de negocios at SEGEN GROUP SAS

There is a website and a connection to AI for support.

For more quotes and insights, download the Microsoft Project report

Management Design Civil Structure at Malaysia Airports Holdings Bhd

I would give somewhere around 10 for my overall experience with support.

reviewer1487187

Associate Director at a consultancy with 10,001+ employees

Customer support is great, effective, and easy to reach.

Godfrey-Noel

Project Management Associate at MPost

Customer support for Notion is actually great; they are really responsive.

reviewer2785518

Head of Product at a educational organization with 201-500 employees

For more quotes and insights, download the Notion report

Scalability Issues

Sentiment score

6.9

Microsoft Project is scalable and adaptable, integrating well with Microsoft tools but needing better external system integration.

Sentiment score

7.2

Notion is scalable for large datasets and projects, though some users mention potential improvement in pricing and infrastructure costs.

No quotes available

For more quotes and insights, download the Microsoft Project report

Notion is heavily scalable, and we did not have a problem with scalability at all.

Sanooj Mananot

CEo at CloudPositive

As an organization, when we scale up, the pricing tends to go very high.

Rusira Sathnindu

Automation Engineer at a tech services company with 1-10 employees

Notion is highly scalable.

For more quotes and insights, download the Notion report

Founder at AppCritic

Stability Issues

Sentiment score

7.9

Microsoft Project is generally stable and reliable, with occasional issues in complex projects, rated 8-9 for stability.

Sentiment score

7.1

Notion is generally stable, with occasional downtime and slow performance, especially on mobile and during peak times.

Microsoft Project is a stable tool, and when using it in different projects, it works perfectly.

Desarrollo de negocios at SEGEN GROUP SAS

Microsoft Project is a stable product.

For more quotes and insights, download the Microsoft Project report

Domain Consultant at a consultancy with 501-1,000 employees

I would rate the stability of Microsoft Project as an eight out of ten.

SanjeevKumar26

Project Lead at ABB

I encountered a problem once when there was an outage for a couple of days.

For more quotes and insights, download the Notion report

Founder at AppCritic

Sometimes, Notion can be slow, especially if there is too much information or during peak times.

NItishSingh

Founder at a tech services company with 1-10 employees

Notion does have some glitches at times, such as pages reloading for long durations or databases not updating correctly.

Maxime Rodrigues

Architect at Nexworld

Room For Improvement

Microsoft Project users seek improved usability, integration, real-time data, reporting, automation, collaboration features, and better pricing with Office apps.

Notion needs better mobile performance, offline capabilities, team features, dataset handling, support, integration, UI, markdown editor, and pricing.

The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing.

For more quotes and insights, download the Microsoft Project report

Management Design Civil Structure at Malaysia Airports Holdings Bhd

It would be beneficial to see enhanced reporting functionalities in future versions.

SanjeevKumar26

Project Lead at ABB

Microsoft Project tends to become very unstable on large project plans with more than 400 lines.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

Notion has one big downside: the lack of an offline mode.

NItishSingh

Founder at a tech services company with 1-10 employees

It's difficult to determine what information is private.

For more quotes and insights, download the Notion report

Founder at AppCritic

I might find myself trying to load a new page, but I am unable to move from one page to another due to frequent hanging.

Godfrey-Noel

Project Management Associate at MPost

Setup Cost

Microsoft Project offers varied pricing; value in bundles but standalone licenses may be costly, seen as competitive overall.

Notion offers affordable pricing for individuals but can become costly for enterprises, with valued ROI and useful templates.

The issue with Microsoft is that the license is per personnel, making it expensive.

Management Design Civil Structure at Malaysia Airports Holdings Bhd

I believe it's usually included in the Microsoft 365 package.

Desarrollo de negocios at SEGEN GROUP SAS

Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.

For more quotes and insights, download the Microsoft Project report

Domain Consultant at a consultancy with 501-1,000 employees

However, inviting additional users can become costly.

For more quotes and insights, download the Notion report

Founder at AppCritic

It's affordable and offers community support if I get stuck.

Godfrey-Noel

Project Management Associate at MPost

Generally, it is not cheap.

reviewer2785518

Head of Product at a educational organization with 201-500 employees

Valuable Features

Microsoft Project offers intuitive scheduling, resource management, and integration with Office Suite for streamlined and efficient project planning.

Notion offers flexible customization, robust collaboration, and tool consolidation, enhancing productivity and organization with comprehensive functionalities.

This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.

Rod Organ

Principal: Cyber Security, Information Security Management, Data Privacy at Astrum

The collaboration features are valuable for controlling the project and transmitting information to other team members when working in a team.

Desarrollo de negocios at SEGEN GROUP SAS

The most valuable features are in the successor and predecessor determination and the tracking tools, such as obtaining data on the S curve financial curve.

For more quotes and insights, download the Microsoft Project report

Management Design Civil Structure at Malaysia Airports Holdings Bhd

The most impactful feature for project management is the ability to invite multiple client stakeholders without complication.

For more quotes and insights, download the Notion report

Founder at AppCritic

Notion has very strong integration capabilities.

NItishSingh

Founder at a tech services company with 1-10 employees

Overall, it adds significant value to our project management by organizing our work efficiently.

Maxime Rodrigues

Architect at Nexworld

Categories and Ranking

Microsoft Project

Ranking in Project Management Software

3rd

Average Rating

8.0

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

No ranking in other categories

Notion

Ranking in Project Management Software

8th

Average Rating

8.4

Reviews Sentiment

6.6

Number of Reviews

Ranking in other categories

Knowledge Management Software (2nd), Document Automation Software (3rd), AI IT Support (9th)

Mindshare comparison

As of March 2026, in the Project Management Software category, the mindshare of Microsoft Project is 2.8%, down from 8.1% compared to the previous year. The mindshare of Notion is 1.7%, down from 2.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Microsoft Project	2.8%
Notion	1.7%
Other	95.5%

Project Management Software

Featured Reviews

Improved project scheduling has maximized resource utilization and has reduced delays

Domain Consultant at a consultancy with 501-1,000 employees

I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.

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Rusira Sathnindu

Automation Engineer at a tech services company with 1-10 employees

Minimal workspace has organized policies and student records and improves team collaboration

One of the main frustrations I have is the pricing of Notion. It is really pricey; we even used to call it pretty pricey for an expensive notepad. Notion has a per-user pricing model, but I think if it was per-organization pricing with a flat rate for the whole organization regardless of how many new people join, that would be really awesome. But with their current pricing models, especially for a growing organization when scaling from ten to one hundred employees, it is going to cost a lot of money. It is ten dollars as I remember, but that is a lot because you have to pay it per person. Another issue is that sometimes their markdown editor has a great many features, but sometimes the markdown editor breaks. When I copy something from ChatGPT and paste it there, sometimes the content gets messy. Only sometimes, but when it gets messy, it is really hard to fix things up. I might have to delete the entire thing and do everything by hand. So there are some bugs related to the markdown editor, but that is not always the case. The main pain point I would say is the pricing model. I do not have more needed improvements to add regarding integrations, performance, or mobile experience. Those areas are good in my mind. I have not actually used the mobile app a lot, but from other sides that is all good. The main two needed improvements I would suggest are a better pricing model and fixes for some bugs in the markdown editor.

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Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.

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884,797 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

Manufacturing Company

11%

Aerospace/Defense Firm

Government

Financial Services Firm

Outsourcing Company

14%

Computer Software Company

10%

Comms Service Provider

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	31
Midsize Enterprise	15
Large Enterprise	41

By reviewers
Company Size	Count
Small Business	14
Midsize Enterprise	5
Large Enterprise	5

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

What do you like most about Microsoft Project?

The product's initial setup phase is easy.

What is your experience regarding pricing and costs for Microsoft Project?

I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.

What is your experience regarding pricing and costs for Notion?

My experience with pricing, setup cost, and licensing was fair.

What needs improvement with Notion?

Notion can be improved by making the user interface more interactive, as it seems rather basic.

What is your primary use case for Notion?

My main use case for Notion is for planning the day and marking the tasks which I have to do and also planning the entire week. When I plan my week, I note down all the tasks I have to do and separ...

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Product Reports

Microsoft Project

Download Microsoft Project product report

Download Notion product report

Also Known As

Project Pro, MS Project

No data available

Overview

Microsoft Project helps you get started quickly and execute projects with ease. Built-in templates and familiar scheduling tools help project managers and teams stay productive.

Microsoft

Notion is an all-in-one workspace that enables teams to collaborate, organize, and manage their work effectively. Its primary use case is to streamline project management, knowledge sharing, and task tracking. With its versatile functionality, Notion allows users to create and customize databases, wikis, and documents, making it a powerful tool for organizing information.

The most valuable functionality of Notion lies in its flexibility and ease of use. Users can create and link various types of content, such as text, images, files, and even embed external resources. This enables teams to centralize their work and collaborate seamlessly, eliminating the need for multiple tools. Notion's drag-and-drop interface and intuitive editing features make it accessible to users of all technical backgrounds.

Notion helps organizations by fostering transparency, improving productivity, and enhancing knowledge management. By providing a centralized platform for collaboration, teams can easily access and contribute to shared projects, reducing communication gaps and ensuring everyone is on the same page.

Notion's powerful search functionality and tagging system enable efficient information retrieval, making it easier to find and share knowledge within the organization.

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing

Startups like Loom, Mixpanel, Blinkist, Adobe, Deel and Education facilities such as USC, Dartmouth and The University of Chicago.

Microsoft Project vs. Notion