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Microsoft Project vs Planview PPM Pro comparison

 

Comparison Buyer's Guide

Executive SummaryUpdated on Dec 19, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

ROI

Sentiment score
7.4
Microsoft Project optimizes resource use and efficiency, enhancing project management, reducing costs, and improving transparency and completion timelines.
Sentiment score
7.3
Organizations report significant financial gains and improved project management efficiency with Planview PPM Pro, despite ongoing optimization efforts.
If I can eliminate delays, I achieve good ROI because resources can be utilized to their maximum capacity.
Domain Consultant at a consultancy with 501-1,000 employees
Microsoft Project does help save time and money due to its completeness as a project management solution.
Principal: Cyber Security, Information Security Management, Data Privacy at Astrum
 

Customer Service

Sentiment score
6.4
Microsoft Project support receives mixed reviews, with responsiveness varying by location, support type, and specific customer needs.
Sentiment score
7.3
Planview PPM Pro's customer service is generally helpful, but experiences vary with responsiveness, offshore support, and complex issue resolution.
Currently, there are more support personnel who speak English, and Microsoft has increased its Spanish language support compared to previous years.
Desarrollo de negocios at SEGEN GROUP SAS
I would give somewhere around 10 for my overall experience with support.
Associate Director at a consultancy with 10,001+ employees
There is a website and a connection to AI for support.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
 

Scalability Issues

Sentiment score
6.9
Microsoft Project is scalable and adaptable, integrating well with Microsoft tools but needing better external system integration.
Sentiment score
7.0
Planview PPM Pro offers scalability, effective mostly for SMEs, but faces challenges with large organizations and real-time global usage.
 

Stability Issues

Sentiment score
7.9
Microsoft Project is generally stable and reliable, with occasional issues in complex projects, rated 8-9 for stability.
Sentiment score
7.7
Planview PPM Pro is stable but faces occasional update disruptions, with most users praising its reliability and customer support.
Microsoft Project is a stable tool, and when using it in different projects, it works perfectly.
Desarrollo de negocios at SEGEN GROUP SAS
Microsoft Project is a stable product.
Domain Consultant at a consultancy with 501-1,000 employees
I would rate the stability of Microsoft Project as an eight out of ten.
Project Lead at a tech vendor with 10,001+ employees
 

Room For Improvement

Microsoft Project users seek improved usability, integration, real-time data, reporting, automation, collaboration features, and better pricing with Office apps.
Planview PPM Pro requires improvements in reporting, integration, interface, resource management, and lacks efficient "What If" planning capabilities.
The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
It would be beneficial to see enhanced reporting functionalities in future versions.
Project Lead at a tech vendor with 10,001+ employees
Microsoft Project tends to become very unstable on large project plans with more than 400 lines.
Principal: Cyber Security, Information Security Management, Data Privacy at Astrum
 

Setup Cost

Microsoft Project offers varied pricing; value in bundles but standalone licenses may be costly, seen as competitive overall.
Planview PPM Pro's flexible licensing offers value for large organizations, though costs can be high for smaller entities.
The issue with Microsoft is that the license is per personnel, making it expensive.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
Domain Consultant at a consultancy with 501-1,000 employees
I believe it's usually included in the Microsoft 365 package.
Desarrollo de negocios at SEGEN GROUP SAS
 

Valuable Features

Microsoft Project offers intuitive scheduling, resource management, and integration with Office Suite for streamlined and efficient project planning.
Planview PPM Pro excels in reporting, customization, integration, and resource management, enhancing visibility, planning, and decision-making capabilities.
The collaboration features are valuable for controlling the project and transmitting information to other team members when working in a team.
Desarrollo de negocios at SEGEN GROUP SAS
This tool is the most accurate project management tool, allowing me to run a full set of project activities without having to switch between different tools for scheduling and other tasks.
Principal: Cyber Security, Information Security Management, Data Privacy at Astrum
The most valuable features are in the successor and predecessor determination and the tracking tools, such as obtaining data on the S curve financial curve.
Management Design Civil Structure at Malaysia Airports Holdings Bhd
 

Categories and Ranking

Microsoft Project
Ranking in Project Management Software
2nd
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
85
Ranking in other categories
No ranking in other categories
Planview PPM Pro
Ranking in Project Management Software
16th
Average Rating
7.8
Reviews Sentiment
7.0
Number of Reviews
32
Ranking in other categories
Project Portfolio Management (8th)
 

Mindshare comparison

As of January 2026, in the Project Management Software category, the mindshare of Microsoft Project is 3.1%, down from 7.8% compared to the previous year. The mindshare of Planview PPM Pro is 1.2%, down from 2.7% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Market Share Distribution
ProductMarket Share (%)
Microsoft Project3.1%
Planview PPM Pro1.2%
Other95.7%
Project Management Software
 

Featured Reviews

Nurul Asyikin Wahab - PeerSpot reviewer
Management Design Civil Structure at Malaysia Airports Holdings Bhd
Efficient project management with robust data tracking and an easy setup
When I have too many elements or items in a project, it becomes cumbersome, especially during printing. Non-technical users do not need all the data, so it's primarily for technical personnel. Without guidance, it's challenging to use the app. With guidance and expert knowledge, it becomes manageable, however, it's not for non-technical teams. The worst part is handling too many items, like 1,000 items, which Microsoft Project struggles with, especially when printing. Printing on A3 size is quite burdensome, so I prefer viewing it on a tablet or computer. On a tablet or phone, I can see the full project elements depending on the screen size.
VR
Project Manager at Taco Cabana, Inc.
Provides good visibility and clearly shows priorities; entering tasks needs an upgrade
The solution is valuable because it gives our executives a high level of understanding of what's going on. I like the portfolio aspect that shows all the projects and the budget and you can see the priorities and whether the project is on track or not. It has good visibility.
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881,082 professionals have used our research since 2012.
 

Top Industries

By visitors reading reviews
Manufacturing Company
12%
Aerospace/Defense Firm
10%
Government
9%
Computer Software Company
7%
Financial Services Firm
11%
Manufacturing Company
11%
Computer Software Company
8%
Healthcare Company
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise15
Large Enterprise41
By reviewers
Company SizeCount
Small Business4
Midsize Enterprise6
Large Enterprise24
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
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Also Known As

Project Pro, MS Project
Innotas
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
The Weather Channel, corcs, Crayola, Scan Health Plan, Vermont, Bank of the West, North West Company, University of Southern Mississippi, Jeffries, Purdue University, Chesterfield County Virginia, City of Memphis
Find out what your peers are saying about Microsoft Project vs. Planview PPM Pro and other solutions. Updated: December 2025.
881,082 professionals have used our research since 2012.