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Microsoft Project vs Procore Project Management comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Microsoft Project
Ranking in Project Management Software
3rd
Average Rating
8.0
Reviews Sentiment
6.9
Number of Reviews
85
Ranking in other categories
No ranking in other categories
Procore Project Management
Ranking in Project Management Software
19th
Average Rating
8.4
Reviews Sentiment
6.8
Number of Reviews
3
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of March 2026, in the Project Management Software category, the mindshare of Microsoft Project is 2.8%, down from 8.1% compared to the previous year. The mindshare of Procore Project Management is 1.0%, down from 1.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Microsoft Project2.8%
Procore Project Management1.0%
Other96.2%
Project Management Software
 

Featured Reviews

Jacob-George - PeerSpot reviewer
Domain Consultant at a consultancy with 501-1,000 employees
Improved project scheduling has maximized resource utilization and has reduced delays
I think the licensing structure presents a significant area for improvement. The full features are not offered on the standard E4 license. This becomes problematic when distributing the project plan. I can export the plan as Excel and CSV files, but then I lose all the rich features, including dependency mapping. To recreate all that functionality without proper licensing is challenging. Microsoft Project offers a light version available for free, but when I try to distribute a project plan, it requires separate licensing. Microsoft Project Central used to be more of an enterprise product. Microsoft Project currently focuses on very low-level task management, and it could do much more. I do not see significant advancement happening because there is confusion about where Microsoft Project is heading. I believe Microsoft should bundle the license with Outlook, Teams, Word, Excel, and PowerPoint. This approach would result in more people using Microsoft Project. That is my opinion on how to improve adoption and the product offering.
CB
Project manager at CTS Electronic Components
Centralized project documents have improved remote collaboration but task workflows remain confusing
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional. Some of the features were hard to navigate through. I also found that true with some of the Whole Foods employees who were trying to use it. They were confused on how to approve things and get things completed in the task management. Additionally, some of the change order approval processes were unclear. They did not know how to approve them. When uploading a task, it was confusing to identify who was the approver of that document because the responsibility was doubled up. The task management section and the distribution list along with the project approval person designation were difficult and confusing to navigate through.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I like that I can change the task and include different resources related to the task."
"Microsoft offers good support."
"The most valuable features of this solution are dependency management, milestone progress, multiple resource rates, and RAG views."
"Being able to get a milestone schedule or a breakdown out of it is valuable. It can integrate into Visio, which is helpful."
"Microsoft Project provides ROI in terms of return on investment, including time savings and money savings."
"The reporting and national resource capacity planning are the most valuable features."
"They have begun to improve with the new cloud integration."
"Microsoft Project is one of the only solutions you can use in just about any industry. It's difficult to do that with most other project management tools. There is a lot of flexibility within the product assets. Most sectors can utilize Microsoft Project successfully because it doesn't have any generic adapters."
"Other companies have been using it for years, and it is a very stable platform."
"The financial side of Procore Project Management is better."
"The coordination between the field and the office without the need to print or physically transport drawings is very valuable."
"What I appreciate about using Procore Project Management is the convenience of putting everything in one location, where pictures, schedules, blueprints, drawings, change orders, and all documents are accessible in one platform."
 

Cons

"There have been some drawbacks with customization. Some users want it to be an automation tool."
"The licensing cost is expensive and has room for improvement."
"The solution could offer waterfall options for agile and sprint planning."
"Could be more user-friendly, and forecasting could be better."
"The Gantt set needs to be improved. The grid lines needs to be more interactive."
"The only suggestion for improvement is the generative AI feature for task suggestions; this is the main concern so far, something nice to have."
"The setup and scalability can be somewhat difficult for new users until they gain knowledge."
"Its user interface could be a little bit more intuitive. Not everybody has the luxury of going to training and understanding which button does what and the functionality. The user interface should be improved to make it a little bit more intuitive. It is not user-friendly. I've dealt with it for a number of years, so it is not hard for me to figure it out, but you would need a quick reference guide or something to say, "Here are the basics. This is how you do X.""
"It takes time to use it. It is not entirely intuitive, so there are areas for improvement."
"I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional."
"It is not entirely intuitive, so there are areas for improvement."
"It would be nice if the tool can reduce its operational cost. It would make it more competitive."
 

Pricing and Cost Advice

"I am not involved with this."
"It was a three-year license deal that was reconciled on a quarterly basis. It is a reasonably priced product, and I consider that we got good value for money."
"The pricing is based on a licensing model and is reasonable."
"Its price could be reduced a little."
"The license fees for the professional version, which is estimated to be approximately $1,600, and the standard version, which is approximately $1,200, may be considered expensive by some users. This is something that could be improved to make the platform more accessible to a wider audience."
"The cost for an on-premises-based license is a one-time fee, and the cloud-based is an annual payment plan."
"The product is not expensive. My company has opted for an annual subscription."
"Microsoft Project is an expensive solution."
"The tool is cheap and I would rate it a ten out of ten."
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Top Industries

By visitors reading reviews
Manufacturing Company
11%
Aerospace/Defense Firm
9%
Government
8%
Financial Services Firm
6%
Energy/Utilities Company
14%
Real Estate/Law Firm
12%
Construction Company
9%
Manufacturing Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business31
Midsize Enterprise15
Large Enterprise41
No data available
 

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?
Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...
What do you like most about Microsoft Project?
The product's initial setup phase is easy.
What is your experience regarding pricing and costs for Microsoft Project?
I would say Microsoft Project is affordable, but the standalone Project license should be included in the Office price to increase adoption.
What is your experience regarding pricing and costs for Procore Project Management?
Regarding the pricing difference between Procore Project Management and Microsoft Project, I think Microsoft Project is quite expensive. I think Procore and Smartsheets are more in line with what c...
What needs improvement with Procore Project Management?
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care...
What is your primary use case for Procore Project Management?
I have experience using Procore Project Management, which I have used with companies like Whole Foods and Hill Phoenix. At Whole Foods, they required me to use their platform for project management...
 

Also Known As

Project Pro, MS Project
No data available
 

Overview

 

Sample Customers

Aston Martin, ABANCA, Airbus Group, Capita, Cardiff University, City of Saskatoon, Intel, Pegasus Airlines, South Australia Power Network (SAPN), Israeli Ministry of Construction and Housing
Consigli,Doran,Harvey,HITT,Mortenson construction,Robins and Morton
Find out what your peers are saying about Microsoft Project vs. Procore Project Management and other solutions. Updated: March 2026.
884,873 professionals have used our research since 2012.