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Nintex Process Platform vs OpenText ProVision comparison

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Comparison Buyer's Guide

Executive SummaryUpdated on Dec 18, 2024

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Nintex Process Platform
Ranking in Business Process Management (BPM)
16th
Average Rating
7.8
Reviews Sentiment
6.8
Number of Reviews
25
Ranking in other categories
Process Automation (17th), Workload Automation (22nd)
OpenText ProVision
Ranking in Business Process Management (BPM)
45th
Average Rating
6.4
Reviews Sentiment
7.2
Number of Reviews
3
Ranking in other categories
Enterprise Architecture Management (25th)
 

Mindshare comparison

As of September 2026, in the Business Process Management (BPM) category, the mindshare of Nintex Process Platform is 1.8%, down from 1.9% compared to the previous year. The mindshare of OpenText ProVision is 0.9%, up from 0.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Business Process Management (BPM) Mindshare Distribution
ProductMindshare (%)
Nintex Process Platform1.8%
OpenText ProVision0.9%
Other97.3%
Business Process Management (BPM)
 

Featured Reviews

Hafiz Muhammad Usama - PeerSpot reviewer
Manager Mobility & Digitalization at Fatima group
Have experienced challenges integrating with other systems but have benefited from improved process automation
There are multiple areas that need improvement. Nintex Process Platform needs integration with other platforms such as Salesforce and other CRM platforms. There should be actions available so we can directly integrate with these systems. Additionally, there is a gap in mathematical actions and logical actions. We need to parse data, and if we receive data in JSON, there is no action available in Nintex Process Platform to parse the data and extract data from that JSON string. Such actions and logical actions must be available in Nintex Process Platform to increase its capability. For us, Nintex Process Platform is configurable with SQL Server, but there is no configuration option available with Oracle. We also use Oracle in multiple processes, but we have found no way to directly configure Nintex Process Platform with Oracle. We have to use SQL Server in between. We have to create a link server within SQL Server as a bypass to retrieve or post data into Oracle. There were multiple improvement points available.
reviewer1944672 - PeerSpot reviewer
Senior Director, Head of Process & Functional Architecture, Intelligent Automation at a real estate/law firm with 10,001+ employees
Good attribute attachment but problems with collaboration
I primarily use OpenText ProVision to create our end-to-end process repository and library for different parts of the organization, capturing the collaboration process to get the right inputs OpenText ProVision's best feature is the capability to attach a variety of attributes and extract and…

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The SharePoint feature is a really good connection, there are many features that are good."
"In some instances, workflows I’ve built for customers have transformed the business, saving significant time and costs compared to manual, legacy processes."
"The most valuable features of this solution are that it's no code, it's very flexible, and it's easy to design."
"We are using Nintex Workflow for internal reviews between banking groups, and automating the workflow."
"This is a very good solution, and our client is very happy with it."
"K2 makes your work simple."
"The solution in general is very easy to use, very user-friendly, and it has satisfied the requirements I have."
"The value of this solution is that it's easy to maintain, and to further develop."
"I like that all the features come as part of a standard license and that one license covers everything."
"OpenText ProVision's best feature is the capability to attach a variety of attributes and extract and analyze that information."
"The stability of the product is very good."
 

Cons

"We had issues with long-running workflows for approval processes."
"K2 is a workflow solution, and there is no RPA solution with K2. This is where K2 lacks a little bit."
"The solution is a bit too expensive. It could be cheaper."
"It's very tedious to manage."
"It is very flexible because you can design your own main forms, but if there were some templates according to your market, it would be more useful for a new customer. That would make K2 more user friendly and easier to use."
"Built-in reporting on-prem is limited and clunky at best."
"Converting a document from PDF to MS Word, or vice versa, needs to be improved."
"Currently, copying workflow actions from one workflow to another is not possible. Also, the Office 365 solution is not as mature as on-premise."
"There are a number of drawbacks. Mainly, the collaboration is lacking to some extent - at least when it comes to how we are using it."
"OpenText ProVision's collaboration management is quite complicated and difficult to use."
"Integrating with or interfacing with other tools like data management tools would be very helpful."
"Lacks the ability to have your own in-house developments."
"My main complaint is that the solution is not open source in the sense that you can't have your own in-house developments."
 

Pricing and Cost Advice

"For the initial hundred users, the cost is $21,000 per year, which I find too high."
"The annual support costs are expensive."
"The enterprise version has some additional features that I would like to use, but the price is not fair."
"Prices for licenses of K2 are high."
"Nintex products are expensive, but valuable. Licensing in on-premise was historically based on a perpetual model, where you’d license per Web front-end. However, they are switching exclusively to a consumption (subscription) model, where you purchase the number of workflows you think you’ll use in your environment, and can scale up from there."
"We pay on a yearly basis. It's my understanding that we pay approximately $11,000/year."
"There is an initial fee when purchasing and a fee for maintenance afterward."
"The initial investment in K2 is heavy. Currently, the expenditure is $28,000 for a year. After we go to the cloud, it is going to be per seat and probably cheaper. Currently, there are unlimited users."
Information not available
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Top Industries

By visitors reading reviews
Financial Services Firm
15%
Outsourcing Company
12%
Manufacturing Company
10%
Construction Company
10%
Manufacturing Company
15%
Construction Company
13%
Comms Service Provider
12%
Financial Services Firm
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business17
Midsize Enterprise6
Large Enterprise26
No data available
 

Questions from the Community

What is your experience regarding pricing and costs for K2?
Nintex Process Platform is expensive. Prices relate to both features and the professional services necessary due to our lack of an implementation team.
What needs improvement with K2?
There are multiple areas that need improvement. Nintex Process Platform needs integration with other platforms such as Salesforce and other CRM platforms. There should be actions available so we ca...
What is your primary use case for K2?
Our organization is a fertilizer company where we develop workflows regarding processes occurring at the plant. Most of them are safety projects, and a few other projects include off-boarding proje...
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Also Known As

K2 blackpearl, K2 Five, Nintex Workflow
Metastorm ProVision
 

Overview

 

Sample Customers

SEA Corp, Omnicom Group, Verizon, STIHL
Delta Technology, Export Development Canada, Rompetrol, Salt River Project, AMEC, U.S. Air Force, HP Consulting & Integration
Find out what your peers are saying about Nintex Process Platform vs. OpenText ProVision and other solutions. Updated: September 2026.
913,683 professionals have used our research since 2012.