ProProfs Project vs Smartsheet comparison

Read 43 Smartsheet reviews

5,425 Views
4,015 Comparison Views

93% willing to recommend

ProProfs Project

Comparison Buyer's Guide

Download the report

Executive Summary

We performed a comparison between ProProfs Project and Smartsheet based on real PeerSpot user reviews.

Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software.

To learn more, read our detailed Project Management Software Report (Updated: August 2026).

Project Management Software

Download the complete report

Helped 913,683 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

ProProfs Project

Ranking in Project Management Software

34th

Average Rating

9.0

Reviews Sentiment

6.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Management Software

10th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (7th)

Mindshare comparison

As of September 2026, in the Project Management Software category, the mindshare of ProProfs Project is 0.8%, up from 0.4% compared to the previous year. The mindshare of Smartsheet is 2.0%, down from 4.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.0%
ProProfs Project	0.8%
Other	97.2%

Project Management Software

Featured Reviews

it_user830829

Marketing Manager at a tech vendor

It increased productivity and timely delivery of projects within a set budget

The primary uses for this tool are task delegation, generating reports, and on-time invoices It has increased productivity and timely delivery of projects within a set budget, which has helped us a lot. Real-time collaboration, invoice generation, task delegation, and file management features…

Read full review

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The primary uses for this tool are task delegation, generating reports, and on-time invoices."

"Real-time collaboration, invoice generation, task delegation, and file management features have become valuable features for our organization."

"It increased productivity and timely delivery of projects within a set budget."

"The management aspect is the most valuable. You can also prioritize tasks and then view tasks by priorities as passports."

"The deployment is very easy. All you need to do is log in."

"The cloud-based program is so useful, as we used to be emailing Excel spreadsheets around, never knowing who had the most current version."

"It operates as an enhanced and versatile version of Excel, offering a wide range of capabilities that allow you to accomplish various tasks and operations."

"It works similar to Microsoft Project, the data integration with Microsoft Project and Smartsheet can be imported, and we can export it, and it is good for the hybrid model, especially for the Agile model."

"Enables coordination and sharing of information that is relatively inexpensive."

"We like Smartsheet's workflows, automation, and low-code capabilities. I don't know of any other project management tool with low-code functionality designed for project managers."

"What I found most valuable in Smartsheet is its project customization feature. It's a great solution because you can add in your own WBS. You can see it in Jira style, Kanban, and you can even do Agile and Waterfall. Another feature that's valuable in the solution is when you have those connections, you have that API, you have a sandbox, and you can make a solution, it's a tremendous product because you can pull data."

More Smartsheet pros

Cons

"The timely reminders could be reduced from one mail a day to three mails in a week. This tends to fill up our inboxes a lot."

"Smartsheet could improve by having seamless integration with Azure Board."

"Smartsheet could be improved to be a ticketing system. It would be nice to have a system to do everything."

"The product must include more modules for project management."

"Every feature for text mining, even process mining, would be a plus. We have about two hundred contract management events daily. First, I share specific documents. I talk about the search function because we assume it has a thorough search when we read the catalog. But when you test it, you realize it doesn't search within attachments. So, it's a great search function, but you need the brand folder. It has many options and can become complex."

"Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve."

"The integration with Microsoft products should be improved."

"Smartsheet needs to improve the user interface."

"Lacks the ability to edit attachments within the solution."

More Smartsheet cons

Pricing and Cost Advice

Information not available

"I believe a licensed user costs between 300 to 400 euros."

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"It is less expensive than Microsoft Project for enterprise or Oracle Primavera by an order of magnitude. If you buy a Microsoft Project license, it's probably $300 or so by itself, whereas Smartsheet is probably less than $50 per head."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"Its licensing is on a yearly basis. I was responsible for negotiating the price with the Smartsheet team, but I don't remember what the price was. Its standard license probably was around 5,000 to 6,000 a year. The enterprise version is significantly more expensive."

"I pay $ 120 or $ 128 a month for two to three users."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"The solution is too expensive."

More Smartsheet pricing and cost advice

See which vendors are best for you

Use our free recommendation engine to learn which Project Management Software solutions are best for your needs.

See recommendations

913,683 professionals have used our research since 2012.

Top Industries

By visitors reading reviews

No data available

Financial Services Firm

11%

Manufacturing Company

10%

Construction Company

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

Earn 20 points

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

Comparisons

Broadcom Clarity vs ProProfs Project

Compared 16% of the time

Bubble Innovator vs ProProfs Project

Compared 10% of the time

Wrike vs ProProfs Project

Compared 8% of the time

SwiftKanban vs ProProfs Project

Compared 8% of the time

Teamwork vs ProProfs Project

Compared 4% of the time

More ProProfs Project Competitors

monday.com vs Smartsheet

Compared 6% of the time

Wrike vs Smartsheet

Compared 5% of the time

Asana vs Smartsheet

Compared 5% of the time

Broadcom Clarity vs Smartsheet

Compared 5% of the time

Jira vs Smartsheet

Compared 5% of the time

More Smartsheet Competitors

Product Reports

Project Management Software

Download ProProfs Project product report

Download Smartsheet product report

Also Known As

Project Bubble

No data available

Overview

ProProfs Project offers an intuitive platform for managing tasks and collaborating effectively. Designed for teams seeking efficiency, this tool is known for its ease of use and adaptability, enabling users to streamline workflows and improve project outcomes.

ProProfs Project is a comprehensive project management tool that combines task management, time tracking, and collaboration features into a single, user-friendly interface. It caters to teams of all sizes looking for a seamless way to organize their work and enhance team productivity. With real-time updates and robust reporting, teams can make data-driven decisions that accelerate project completion. Users appreciate its simplicity in design while offering powerful functionalities to meet diverse project management demands.

What are the most important features of ProProfs Project?

Task Management: Easily create, assign, and monitor tasks to keep team members aligned.
Time Tracking: Monitor time spent on tasks to manage resources efficiently.
Collaboration Tools: Facilitate communication and file sharing within teams.
Customizable Reports: Generate detailed reports to analyze project performance.
Gantt Charts: Visualize project timelines for better planning and execution.

What benefits can users expect from ProProfs Project?

Increased Productivity: Streamlined processes reduce delays and enhance efficiency.
Better Resource Management: Optimize allocation with detailed tracking and reporting.
Enhanced Team Collaboration: Improved communication helps teams work together effectively.
Data-Driven Decisions: Leverage insights from reports for strategic planning.

ProProfs Project implementation is beneficial across industries like IT, education, and marketing. IT teams use it to handle complex projects, while educators leverage it to manage academic projects seamlessly. Marketing departments appreciate its capacity to coordinate campaigns efficiently, making it a versatile choice in several sectors.

ProProfs

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

Miami University, Rutgers University, American Bible Association

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Project Management Software