ProProfs Project vs Smartsheet comparison

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93% willing to recommend

ProProfs Project

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between ProProfs Project and Smartsheet based on real PeerSpot user reviews.

Find out what your peers are saying about Atlassian, monday.com, Asana and others in Project Management Software.

To learn more, read our detailed Project Management Software Report (Updated: October 2026).

Project Management Software

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Helped 920,769 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

ProProfs Project

Ranking in Project Management Software

32nd

Average Rating

9.0

Reviews Sentiment

6.4

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Management Software

11th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (9th)

Mindshare comparison

As of November 2026, in the Project Management Software category, the mindshare of ProProfs Project is 0.9%, up from 0.6% compared to the previous year. The mindshare of Smartsheet is 2.1%, down from 3.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.1%
ProProfs Project	0.9%
Other	97.0%

Project Management Software

Featured Reviews

it_user830829

Marketing Manager at a tech vendor

It increased productivity and timely delivery of projects within a set budget

The primary uses for this tool are task delegation, generating reports, and on-time invoices It has increased productivity and timely delivery of projects within a set budget, which has helped us a lot. Real-time collaboration, invoice generation, task delegation, and file management features…

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The primary uses for this tool are task delegation, generating reports, and on-time invoices."

"It increased productivity and timely delivery of projects within a set budget."

"Real-time collaboration, invoice generation, task delegation, and file management features have become valuable features for our organization."

"Smartsheet does a really good job of creating Gantt charts. Export to Excel feature was also very useful."

"As I am in the corporate legal department, I have to deal with a number of contracts and sometimes it's hard to keep up with email transactions. Having the tracker sheet and being able to build dashboards and workflow has been quite valuable."

"I prefer Smartsheet for its flexibility."

"The fact that you can have different access groups is definitely a pro for Smartsheet. It also has the ability to integrate with a lot of tools."

"For doing project plans what was really valuable is the ability to do a predecessor."

"If you just need a planning tool, it's a low-cost and effective option."

"It is a really robust tool, and it has really improved."

"The most valuable feature of Smartsheet is it can be highly customized."

More Smartsheet pros

Cons

"The timely reminders could be reduced from one mail a day to three mails in a week. This tends to fill up our inboxes a lot."

"We have to manually put in every dependency in Smartsheet."

"There are some pain points for me. Other people use it a little differently, but I would like to be able to do a little more with it. I would like database functionality with it wherein if I bring in several Excel spreadsheets of data and load them into Smartsheets, I should be able to make a correlation between an index field and run a report against those two. I can do it, but it's a little clunky. So, I need a little more experience to feel comfortable doing that."

"Initially, there were issues like dropdowns. Those have been overcome."

"The integration with Microsoft products should be improved."

"With a large quantity of data, the solution lags a bit."

"Asana has a modern look and feel, particularly its agile project management interface featuring movable cards between columns."

"The long-term timelines could be improved, especially the visuals on the projection Gantt chart."

"Smartsheet is a cloud-based tool similar to Google Sheets in that multiple stakeholders can work on a document simultaneously. However, unlike Google Sheets, which saves changes in real time, Smartsheet requires users to manually save their changes."

More Smartsheet cons

Pricing and Cost Advice

Information not available

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"The solution is too expensive."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"The solution is expensive."

"I pay $ 120 or $ 128 a month for two to three users."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

"Smartsheet only requires licenses for project managers. When we were using Asana, we had to purchase a license for everyone who wanted to access their tasks and use the system. That gets costly fast. It was one of the main reasons we left Asana. As Asana and these other tools scale, they become way more expensive."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Financial Services Firm

12%

Manufacturing Company

10%

Outsourcing Company

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

Earn 20 points

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

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Compared 6% of the time

Jira vs Smartsheet

Compared 5% of the time

Asana vs Smartsheet

Compared 4% of the time

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Product Reports

Project Management Software

Download ProProfs Project product report

Download Smartsheet product report

Also Known As

Project Bubble

No data available

Overview

ProProfs Project offers an intuitive platform for managing tasks and collaborating effectively. Designed for teams seeking efficiency, this tool is known for its ease of use and adaptability, enabling users to streamline workflows and improve project outcomes.

ProProfs Project is a comprehensive project management tool that combines task management, time tracking, and collaboration features into a single, user-friendly interface. It caters to teams of all sizes looking for a seamless way to organize their work and enhance team productivity. With real-time updates and robust reporting, teams can make data-driven decisions that accelerate project completion. Users appreciate its simplicity in design while offering powerful functionalities to meet diverse project management demands.

What are the most important features of ProProfs Project?

Task Management: Easily create, assign, and monitor tasks to keep team members aligned.
Time Tracking: Monitor time spent on tasks to manage resources efficiently.
Collaboration Tools: Facilitate communication and file sharing within teams.
Customizable Reports: Generate detailed reports to analyze project performance.
Gantt Charts: Visualize project timelines for better planning and execution.

What benefits can users expect from ProProfs Project?

Increased Productivity: Streamlined processes reduce delays and enhance efficiency.
Better Resource Management: Optimize allocation with detailed tracking and reporting.
Enhanced Team Collaboration: Improved communication helps teams work together effectively.
Data-Driven Decisions: Leverage insights from reports for strategic planning.

ProProfs Project implementation is beneficial across industries like IT, education, and marketing. IT teams use it to handle complex projects, while educators leverage it to manage academic projects seamlessly. Marketing departments appreciate its capacity to coordinate campaigns efficiently, making it a versatile choice in several sectors.

ProProfs

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Sample Customers

Miami University, Rutgers University, American Bible Association

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Project Management Software