What is our primary use case?
We have several use cases for Automation Anywhere. We have several processes developed for HR, finance, and our automotive business, so we found use cases for everyone. Finance would be the major focus right now. We have this GPS center where we are trying to build many automations because we are dealing with cash allocations and processing invoices.
The main challenge I was looking to solve with a GenAI process automation was finding the GenAI solutions that were presented, and it has a combination that allows integration with the GenAI process automation with test bots. I found it very useful to have a centralized place where everyone can go. Instead of opening multiple applications, we have someone just opening a single app, making the prompt, and all the work starts to be done there. We have many opportunities, especially in accounts payable.
Currently, we are using Document Automation with Automation Anywhere. We are still not using AARI, which is something we are working on. I just started using it, but we are already using Doc Automation. We have processes using GenAI to extract information from unstructured documents. We have been having huge results in a short amount of time, which is incredible. Document Automation has had a significant impact on efficiency and productivity for us. The project I was mentioning was completed in two weeks. Our DSO was being impacted because of the backlog. In a short amount of time, we were able to reduce it by 38%, which was incredible.
How has it helped my organization?
What I appreciate most about Automation Anywhere is the cloud version. It was a huge change and it's very friendly, very easy to use, even for citizen developers. We have a group of citizen developers and I find it very easy to teach and use. These features are actually now in the front of the line and releasing these features. Last year when AARI was announced for the first time, and now, what we are seeing, putting everything together, seeing everything together, it's a huge change.
Automation Anywhere has helped us deal with these challenges. In Doc Automation, we have this project where we had a huge backlog. As we were closing our fiscal year, we had this huge backlog that we needed to clean up. The business was preparing to hire 12 people to do that, and even though they were not sure they could handle it, we built the process to extract and do the entire process just in two weeks. We were able with a single person to clean the entire backlog, which gave us huge benefits.
What is most valuable?
In the age of GenAI, the biggest challenges for my company include changing the entire mindset. Users need to trust the solution and what is being asked of us is that we need to be able to show the value it is bringing. It's not just a matter of trusting the technology, we need to be able to show exactly what we are going to achieve by using this technology.
For that, we need to have a proper framework that tracks all the benefits we are extracting from automations and shows them that this will actually take us to the next level. We are working with Automation Anywhere's value engineering team, and they are helping us build this framework, so we can show our leadership that this is the right move for starting to adopt this technology.
What needs improvement?
Automation Anywhere can be improved by working on the next step with GenAI process automation and the agents. This all deals with information we are receiving and acting upon. The next step would be more predictive, having predictive analysis and being more proactive in the way we are taking our actions. Instead of having an agent trying to look at where the best price is when I receive a request to buy something, we could have an agent that could use historical information to predict the best time to buy that product. In that way, we could have some predictability and start anticipating the right time to take actions for profit and lower cost reduction.
Buyer's Guide
Automation Anywhere
May 2026
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For how long have I used the solution?
I've been using the solution since 2019.
Which solution did I use previously and why did I switch?
We were using another solution before choosing Automation Anywhere. It was not actually an RPA per se; it was more a ticketing tool that allowed building some automations. The company had previously tried UiPath but found some issues in managing and supporting the tool. They chose Automation Anywhere, which was a perfect fit in the environment we were building internally. For citizen developers, the learning curve is much faster compared to other tools.
How was the initial setup?
We could have a better integration. We have our development environment, and then we need to export that and then import it to the client. So this is a manual process. We would like to have a more automated process, integrated process, where we could have a pipeline where we could, from the production environment, push the version that we want to deploy to production.
In terms of version control, there are some improvements that can be done there. It would be nice to have more actions and more tools that allow us to have a better release control and showing all the features that were launched on it.
Having AI right now, it would be nice if we could also automate part of the documentation process. That's something that is possible. Nowadays, we can send a quote to AI and just ask it to explain this or build me a document explaining this code. There is some work that can be done there that can improve the deployment that we are doing through production to ensure that we have everything documented, and have all the version control in place.
What's my experience with pricing, setup cost, and licensing?
Regarding pricing, setup costs, and licensing, we don't have the license for the enterprise that allows us to build the agents. This is something we need to work on. The first version would double our cost.
We need to work with our business, which is why I'm working with the value engineering team. To get that type of cost approved, we need to be able to show all the benefits we are seeing from our automation. Automation Anywhere could try to come up with a better solution for having this framework that's easy to implement and maybe integrate into their own products so we can easily extract all the values from the automations. We need to be able to show data at four different levels because every level of leadership wants to see the data differently as they have different goals.
What other advice do I have?
Regarding API, we are not using it currently with Automation Anywhere as we don't have a license yet, so it's still a work in progress. We found many opportunities and just need to work with the business, build a POC, and then work on having access to it.
AI governance is very important in our company. We need to take care about securing our own information as we are a private company, so there are many aspects we need to address. We have an AI council in our company that ensures we are using the proper tools and have contracts signed to ensure data privacy and security.
We received a presentation of the COE Manager. We found it was not filling all the gaps we were looking for, so we are not using it currently. We have another solution. We have been using the information we are extracting from our automations and bot metrics. We are extracting that into a simple database and crossing it with control room APIs to get information about our executions. We built this lake house with a model that automatically extracts this information and builds our Power BI reports.
I'd rate the solution eight out of ten.
Which deployment model are you using for this solution?
Public Cloud
If public cloud, private cloud, or hybrid cloud, which cloud provider do you use?
Disclosure: My company does not have a business relationship with this vendor other than being a customer.