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BlackBerry Workspaces vs SharePoint comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

BlackBerry Workspaces
Average Rating
7.0
Number of Reviews
1
Ranking in other categories
Content Collaboration Platforms (25th)
SharePoint
Average Rating
7.8
Reviews Sentiment
6.7
Number of Reviews
167
Ranking in other categories
Enterprise Content Management (1st), Web Content Management (2nd), Corporate Portals (Enterprise Information Portals) (1st), Enterprise Intranet (1st)
 

Mindshare comparison

While both are Messaging and Collaboration solutions, they serve different purposes. BlackBerry Workspaces is designed for Content Collaboration Platforms and holds a mindshare of 1.4%, up 0.3% compared to last year.
SharePoint, on the other hand, focuses on Enterprise Content Management, holds 11.7% mindshare, down 15.9% since last year.
Content Collaboration Platforms Mindshare Distribution
ProductMindshare (%)
BlackBerry Workspaces1.4%
Office 3658.5%
Google Workspace7.9%
Other82.2%
Content Collaboration Platforms
Enterprise Content Management Mindshare Distribution
ProductMindshare (%)
SharePoint11.7%
Alfresco6.7%
OpenText Content Management6.3%
Other75.3%
Enterprise Content Management
 

Featured Reviews

RE
Principal Director at implefy
Facilitates monitoring and control of our repositories, but would benefit from the inclusion of workflows
Our primary use case for this solution is secure file sharing All of our different repositories of documents, like SharePoint and Box, were linked to Workspaces to ensure that sharing content was monitored, controlled, and secure. The most valuable features are the ability to revoke rights after…
Ravi Raushan Kumar - PeerSpot reviewer
Software Engineer at ValueMomentum
Centralized document governance has boosted collaboration and made knowledge sharing structured
SharePoint is a powerful platform, but there are a few areas where I think it could be improved, such as user experience. For new users, the interface and navigation can feel quite complex, specifically when working with multiple sites and document libraries. Another improvement would be search functionalities. While it is good sometimes, it does not always return the most relevant result unless a document is very well-structured and tagged. Also, initial setup and customizations can be time-consuming and may require technical expertise, specifically when configuring workflows or permissions. From a modern development perspective, tighter and more seamless integrations with tools including Power Automate and better support for custom backend integrations through APIs could make it more efficient. Overall, simplifying usability and enhancing search and integration capability would make SharePoint even stronger. One additional area I would appreciate improvement would be performance and responsiveness, especially when dealing with a large document library. Sometimes loading or navigating through large datasets can feel quite slow. Another aspect is permissions management. While it is very powerful, it can become complex to manage at scale, specifically when there are multiple levels of access across teams and projects. Improving developer experience would also be beneficial. Making customization, API integrations, and extensions more straightforward would help teams, especially backend developers, leverage SharePoint more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"The most valuable features are the ability to revoke rights after sending the document, and shoulder browsing protection."
"All of our different repositories of documents, like SharePoint and Box, were linked to Workspaces to ensure that sharing content was monitored, controlled, and secure."
"This solution has given us better access, coordination, collaboration, and visibility."
"OneDrive and SharePoint provide a secure, fully auditable way of storing information."
"The most valuable features are its ease of integration and customization."
"Using this product, one can benefit from OOB features in regards to content and document management, and it provides a single platform where multiple applications can be integrated under one roof."
"SharePoint has streamlined our documentation management process by allowing us to automate several functions."
"Otherwise, this is an amazing option."
"SharePoint has an option where you can open files on the browser, whereby more than five people can make amendments to one Excel online file."
"It is well supported by Microsoft."
 

Cons

"I would like to see workflow implementation, as well as a lite version for non-business users."
"The reporting functionality needs improvement, to combine multiple lists (for the most part) requires a solution outside of SharePoint."
"The web parts in SharePoint could be more intuitive for end users."
"Migrating SharePoint sites can be a cumbersome process and it usually results in the incomplete migration of SharePoint sites and data."
"I would like to see improvements in the interface."
"The suite is complicated to set up, complicated to maintain, complicated to work with."
"Unless you have worked with a SharePoint business analyst, designer or power user, managing individual sites does require training to understand the components of the site settings and content."
"Ultimately SharePoint offers less than what you need for more than what you bargained."
"Setup was complex. We needed to design governance and implementation architecture before deployment."
 

Pricing and Cost Advice

Information not available
"The cost is expensive, but worthwhile."
"We have purchased add-ons to handle multiple site collections, form creation, and design."
"The replacement costs for it are cheaper if you use only SharePoint."
"Any extended support from Microsoft is expensive."
"The platform has medium pricing."
"For this type of solution, it is not wise to buy it without Software Assurance."
"The data classification and search elements are cheap."
"The pricing works for us."
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Comparison Review

it_user8925 - PeerSpot reviewer
Developer with 51-200 employees
Aug 23, 2013
Jive vs Sharepoint vs Drupal Commons
At Mediacurrent we often get requests to compare Drupal to other platforms used for intranet sites and social business platforms (like https://dev.twitter.com/ for example). This is often referred to as “Social Business Software”, which has grown in popularity in recent years. I decided to do a…
 

Top Industries

By visitors reading reviews
No data available
Government
10%
Financial Services Firm
10%
Manufacturing Company
8%
Construction Company
8%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business81
Midsize Enterprise40
Large Enterprise83
 

Questions from the Community

Ask a question
Earn 20 points
What is your experience regarding pricing and costs for SharePoint?
I do not know the difference between the prices of the two solutions; I did not work on this project.
What needs improvement with SharePoint?
It is a little difficult to name the areas for improvements in SharePoint because I don't use it all that much. I know I can host pages on it and feel that the CMS platform, which helps create thos...
What is your primary use case for SharePoint?
SharePoint is a repository that I use primarily for collaboration and sharing resources and assets. It's a good way to collaborate, and one benefit of SharePoint is the pages you can create on it, ...
 

Also Known As

WatchDox
SharePoint 2007, SharePoint 2010
 

Overview

 

Sample Customers

QIC, Evides
Toyota, Aeroports de Paris, ASBBank Ltd., Barking, Havering and Redbridge University Hospitals, CambridgeshireConstabulary, D&M Group, NPL Construction Company, and The Regional Municipality of Niagara.
Find out what your peers are saying about Microsoft, Google, Dropbox and others in Content Collaboration Platforms. Updated: June 2026.
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