Google Workspace vs OpenText GroupWise comparison

Google and OpenText are both solutions in the Email Applications category. Google is ranked #1 with an average rating of 8.2, while OpenText is ranked #12. Google holds a 21.0% mindshare in EA, compared to OpenText’s 1.3% mindshare. Additionally, 95% of Google users are willing to recommend the solution, compared to 100% of OpenText users who would recommend it.

Google Workspace

Read 104 Google Workspace reviews

6,971 Views
5,507 Comparison Views

95% willing to recommend

OpenText GroupWise

Read 3 OpenText GroupWise reviews

551 Views
529 Comparison Views

100% willing to recommend

Google Workspace

OpenText GroupWise

Comparison Buyer's Guide

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Executive SummaryUpdated on Jul 13, 2025

Google Workspace and OpenText GroupWise compete in the business productivity and collaboration tools category. Google Workspace has the upper hand in integration and ease of use, while OpenText GroupWise is favored for data security.

Features: Google Workspace offers applications like Google Docs, Sheets, and Meet, which integrate seamlessly with its cloud storage and productivity tools. OpenText GroupWise is distinguished by strong email management, extensive customization, and robust data security features.

Ease of Deployment and Customer Service: Google Workspace offers a straightforward deployment model with extensive online resources and simplified setup. OpenText GroupWise requires more technical expertise for deployment but provides dedicated support channels, which can be beneficial for large-scale enterprises with complex needs.

Pricing and ROI: Google Workspace uses a subscription-based model, delivering strong ROI through scalability and comprehensive services, typically more cost-effective for small to mid-sized businesses. OpenText GroupWise involves higher initial costs but offers value for businesses needing advanced security and customization, appealing to sectors focused on secure communication.

To learn more, read our detailed Google Workspace vs. OpenText GroupWise Report (Updated: July 2025).

Buyer's Guide

Google Workspace vs. OpenText GroupWise

July 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Google Workspace

Ranking in Email Applications

1st

Ranking in Wireless Email

1st

Average Rating

8.2

Reviews Sentiment

6.9

Number of Reviews

104

Ranking in other categories

Cloud Storage (8th), Content Collaboration Platforms (5th)

OpenText GroupWise

Ranking in Email Applications

12th

Ranking in Wireless Email

3rd

Average Rating

9.0

Reviews Sentiment

7.8

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of August 2025, in the Email Applications category, the mindshare of Google Workspace is 21.0%, down from 24.2% compared to the previous year. The mindshare of OpenText GroupWise is 1.3%, up from 1.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Email Applications

Featured Reviews

Sunil-Nair

IT Manager at Universal Carpets & Rugs

Email collaboration and accessibility have improved team productivity

The valuable features include the email service, email updates, and Google Drive. People are given email access to Google Drive. The team can share manual files and work accordingly. They can access different teams from anywhere, collectively putting files, sharing them, and managing them. Additionally, the manufacturing product does not require any downgrades. It works fine and continuously for the last three or four years. Users can access their emails from anywhere in their browser without a laptop or can directly access from Gmail. This is helpful for salespeople.

Read full review

John Novak

Consulting Manager at Technical Consulting Resources

Great security, stability, versatility expandability and low cost of ownership

About the only thing I don't like about GroupWise is the lack of a modern Linux client. Micro Focus stop their development of the Linux Client a long time because there wasn't enough demand for it. Most other solutions do not have the Linux client. I would really like to see OpenText add a modern GroupWise Linux Client back. But until they do there is the Web Client to be used in a browser.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The valuable features of this solution are ease of use, performance is great, and collaboration. It is very easy to share and joins documents."

"The implementation was very easy."

"The collaboration features are valuable."

"Good performance, even on relatively slow connections; no local apps required."

"I have found the solution to be pretty stable."

"personally prefer to use G Suite applications, such as Gmail, Slides, and Sheets, because they give you the freedom to share the document you're editing and co-work with other colleagues simultaneously."

"Good search features, reliable storage, and quick thinking."

"There are several online forums and a lot of support materials online."

More Google Workspace pros

"The cost-effectiveness of the solution is most valuable."

"I like the ease of logging best in Micro Focus GroupWise. I also like its proxy capabilities from a user level. I also like how secure Micro Focus GroupWise is."

"Very secure with great storage capacity."

Cons

"The synchronization is a bit of an issue."

"What needs improvement in Google Workspace is the Google Drive app, in particular, making the process of finding the shared and most used files and folders easier. The first time you get an invite to view a file or folder in Google Drive and you view that folder or file, it's pretty easy, but the next time you try to access it again, sometimes, it's a bit difficult to find what was shared with you. An additional feature I'd like to see in Google Workspace is the option to un-send messages in Gmail. Microsoft has a message recall feature, and this isn't available in Gmail, so it's the feature I'd like to be added to Gmail."

"When I compare with Office 365, G Suite has fewer features."

"The initial setup is not intuitive at all."

"They could increase the number of third-party integrations on offer."

"I don't recommend Google Workspace to others. It's expensive. Also, Google doesn't have enough oversight on their partners, so you will face some difficulties dealing with them instead of directly with Google."

"Integration with Microsoft Outlook could be improved. The new integration was implemented last September, and we are facing some issues with OAuth 2.0 authentication."

"Everything is online, so you don't have a client on your desk. Working on email is online work, so can't do work offline and go back online. Sometimes it's not so intuitive. If you answer an email, it puts your answer at the bottom of the existing email."

More Google Workspace cons

"Their support can be improved. It is not as good as it used to be."

"The WebAccess feature is somewhat lacking and could be improved."

"What I don't like about Micro Focus GroupWise is the removal of the Unix client. Micro Focus took that function away about ten years ago because there wasn't enough demand for it."

Pricing and Cost Advice

"There are benefits that can provide a competitive advantage, e.g., improved productivity (with appropriate training), increased collaboration (with correct use of tools), flexible working - work from home or remote locations, easy to scale - fast onboarding of new employees, and ability to add and remove licenses, as required."

"There are different versions of the solution available, such as premium."

"The pricing is comparable, it's pretty decent."

"We pay on yearly basis."

"There are several areas where a G Suite implementation can reduce costs: lower license fees than some competing products, reduced hardware, and IT support costs."

"Approximately $6 per user, per month."

"I can't recall the exact pricing per user for Google Workspace, but I know it's not that expensive. I'm in a mid-sized company that's able to maintain and afford Google Workspace, so it has competitive pricing, and I would rate its price as four out of five."

"The pricing of Google Workspace, so far, has been reasonable."

More Google Workspace pricing and cost advice

"It was a part of the suite, so it was very cost-effective. There were no costs beyond the licensing fee."

"Micro Focus GroupWise is the most affordable solution on-premises. Versus Microsoft Exchange on-premises, pricing is 20:1, so there's no comparison. Micro Focus GroupWise is cheaper, though, for my clients, it's not about the cost but the stability and security of the solution."

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Top Industries

By visitors reading reviews

Computer Software Company

14%

Educational Organization

Comms Service Provider

Manufacturing Company

Computer Software Company

18%

University

10%

Government

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about Google Workspace?

Easy-to-build forms are allowing me to get feedback and information from my internal teams as well as from the customers very efficiently with the result data in structured manner.

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What is your experience regarding pricing and costs for Google Workspace?

The pricing for Google Workspace is moderate. I would rate it a five out of ten, indicating it is neither cheap nor expensive. The current cost is approximately seven to ten euros per user per mont...

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What needs improvement with Google Workspace?

I don't see many areas of Google Workspace that could be improved or enhanced because everything I have been using has been effective. Regarding the user interface, when calling a member in the org...

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Comparisons

Amazon WorkMail vs Google Workspace

Compared 26% of the time

Microsoft Exchange Online vs Google Workspace

Compared 21% of the time

ProtonMail vs Google Workspace

Compared 10% of the time

Office 365 vs Google Workspace

Compared 10% of the time

Microsoft Exchange vs Google Workspace

Compared 3% of the time

More Google Workspace Competitors

Microsoft Exchange vs OpenText GroupWise

Compared 42% of the time

Microsoft Exchange Online vs OpenText GroupWise

Compared 30% of the time

Open-Xchange vs OpenText GroupWise

Compared 14% of the time

More OpenText GroupWise Competitors

Product Reports

Buyer's Guide

Google Workspace

August 2025

Download Google Workspace product report

Buyer's Guide

Email Applications

August 2025

Download OpenText GroupWise product report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

Micro Focus GroupWise, GroupWise

Overview

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

Google

Collaboration solution that offers support for any communication over intranets, extranets and the Internet.

OpenText

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Heritage Oaks Bank

Buyer's Guide

Google Workspace vs. OpenText GroupWise

July 2025

Free Report: Google Workspace vs. OpenText GroupWise

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