Google Workspace vs OpenText GroupWise comparison

Google and OpenText are both solutions in the Email Applications category. Google is ranked #1 with an average rating of 8.1, while OpenText is ranked #12. Google holds a 22.9% mindshare in EA, compared to OpenText’s 1.3% mindshare. Additionally, 95% of Google users are willing to recommend the solution, compared to 100% of OpenText users who would recommend it.

Google Workspace

Read 101 Google Workspace reviews

6,268 Views
5,616 Comparison Views

95% willing to recommend

OpenText GroupWise

Read 3 OpenText GroupWise reviews

638 Views
316 Comparison Views

100% willing to recommend

Google Workspace

OpenText GroupWise

Comparison Buyer's Guide

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Executive SummaryUpdated on Jan 5, 2025

Google Workspace and OpenText GroupWise are competing in the enterprise-level collaboration tools category. Google Workspace has the upper hand in seamless integration and user-friendly features, while OpenText GroupWise is strong in security and advanced email functionalities.

Features: Google Workspace includes integrated productivity apps like Gmail, Google Drive, and Google Calendar, enhancing collaboration through real-time document editing and sharing. OpenText GroupWise features robust security, advanced email management, and calendar capabilities, catering to organizations requiring stringent data protection.

Ease of Deployment and Customer Service: Google Workspace provides a quick and efficient cloud-based deployment model, supported by extensive online resources and customer service options. OpenText GroupWise often involves more complex on-premises deployment, requiring comprehensive technical support post-deployment.

Pricing and ROI: Google Workspace offers a subscription-based pricing model with scalable options, allowing businesses to adjust to their budget while enhancing ROI through productivity gains. OpenText GroupWise includes licensing and maintenance fees, which may incur higher upfront costs but are justified by long-term security benefits.

To learn more, read our detailed Google Workspace vs. OpenText GroupWise Report (Updated: March 2025).

Buyer's Guide

Google Workspace vs. OpenText GroupWise

March 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Google Workspace

Ranking in Email Applications

1st

Ranking in Wireless Email

2nd

Average Rating

8.2

Reviews Sentiment

7.3

Number of Reviews

101

Ranking in other categories

Cloud Storage (6th), Content Collaboration Platforms (2nd)

OpenText GroupWise

Ranking in Email Applications

12th

Ranking in Wireless Email

3rd

Average Rating

9.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of April 2025, in the Email Applications category, the mindshare of Google Workspace is 22.9%, down from 23.8% compared to the previous year. The mindshare of OpenText GroupWise is 1.3%, down from 1.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Email Applications

Featured Reviews

Sunil-Nair

IT Manager at Universal Carpets & Rugs

Email collaboration and accessibility have improved team productivity

The valuable features include the email service, email updates, and Google Drive. People are given email access to Google Drive. The team can share manual files and work accordingly. They can access different teams from anywhere, collectively putting files, sharing them, and managing them. Additionally, the manufacturing product does not require any downgrades. It works fine and continuously for the last three or four years. Users can access their emails from anywhere in their browser without a laptop or can directly access from Gmail. This is helpful for salespeople.

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John Novak

Consulting Manager at Technical Consulting Resources

Great security, stability, versatility expandability and low cost of ownership

About the only thing I don't like about GroupWise is the lack of a modern Linux client. Micro Focus stop their development of the Linux Client a long time because there wasn't enough demand for it. Most other solutions do not have the Linux client. I would really like to see OpenText add a modern GroupWise Linux Client back. But until they do there is the Web Client to be used in a browser.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The product can scale easily."

"The initial setup is simple."

"The valuable features include the email service, email updates, and Google Drive."

"G Suite Enterprise is scalable."

"It is quite a useful tool. It allows many people to work on a document. You can actually provide review comments and tag anybody to make the comment changes. You can also attach a document in Google Chat."

"The calendar is the most valuable feature."

"What I like most about Google Workspace is the Google Drive app because you can easily access it from anywhere and from any device. I also find the solution easy to use. It's user-friendly."

"Google Meet is the most valuable function for me. It has enhanced collaboration in our team."

More Google Workspace pros

"I like the ease of logging best in Micro Focus GroupWise. I also like its proxy capabilities from a user level. I also like how secure Micro Focus GroupWise is."

"Very secure with great storage capacity."

"The cost-effectiveness of the solution is most valuable."

Cons

"There's a bit of a learning curve."

"Some concerns over security, but there are moves to address this and provide admin tools to secure content and adhere to data protection regulations."

"It takes a long time to import the data from G Suite into another platform."

"There could be more options in Google G Suite. They can include HD calling for Google Meet. The layout portion in the calendar for Google G Suite can be better designed. When we get into the calendar and start scheduling meetings, we do have few hiccups here and there. The layout can be a little easier. People from different backgrounds are finding it a little bit tough to understand. It should be more intuitive. At the moment, it has a completely white background. To do power saving, it would be good if they can release a darker background. There are a few issues with the formatting of Google Docs when they get converted to Microsoft docs. It would be amazing if they can resolve it in the next release."

"The downloading options need improvement, particularly in converting and viewing data formats like PST and inbox formats easily."

"The price could be reduced."

"Google Workspace doesn't have some of the Excel and PowerPoint presentation functions you get with Microsoft Office."

"Google could integrate Gemini AI with Google Workspace to enhance user experience."

More Google Workspace cons

"The WebAccess feature is somewhat lacking and could be improved."

"What I don't like about Micro Focus GroupWise is the removal of the Unix client. Micro Focus took that function away about ten years ago because there wasn't enough demand for it."

"Their support can be improved. It is not as good as it used to be."

Pricing and Cost Advice

"The price of the solution can vary."

"We pay on yearly basis."

"It's cheaper to run a couple of users in a Google platform than what it would be with Microsoft Exchange."

"Pricing is something concerning. We find the solution very expensive."

"G Suite and Microsoft Office 365 offer products with similar functionality at several different price points. Zoho offer a more extensive range of products and attempts to provide all the applications required to run most small and medium-sized businesses."

"It's low in cost as compared to Office 365. There is an annual licensing cost."

"I give the pricing an eight out of ten, with ten being the most affordable."

"2,500 Rupees per month per user."

More Google Workspace pricing and cost advice

"It was a part of the suite, so it was very cost-effective. There were no costs beyond the licensing fee."

"Micro Focus GroupWise is the most affordable solution on-premises. Versus Microsoft Exchange on-premises, pricing is 20:1, so there's no comparison. Micro Focus GroupWise is cheaper, though, for my clients, it's not about the cost but the stability and security of the solution."

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Top Industries

By visitors reading reviews

Computer Software Company

14%

Financial Services Firm

Educational Organization

Comms Service Provider

Computer Software Company

20%

Government

12%

University

Comms Service Provider

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about Google Workspace?

Easy-to-build forms are allowing me to get feedback and information from my internal teams as well as from the customers very efficiently with the result data in structured manner.

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What is your experience regarding pricing and costs for Google Workspace?

I'm not satisfied with the cost because I feel these services should be free as they use our data.

See all answers

What needs improvement with Google Workspace?

As far as Google Workspace is concerned, it is working fine for us. Our needs are fulfilled, so that's fine. However, integration with Microsoft Outlook could be improved. The new integration was i...

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Comparisons

Microsoft Exchange Online vs Google Workspace

Compared 29% of the time

Amazon WorkMail vs Google Workspace

Compared 29% of the time

ProtonMail vs Google Workspace

Compared 8% of the time

Amazon WorkDocs vs Google Workspace

Compared 4% of the time

IceWarp vs Google Workspace

Compared 3% of the time

More Google Workspace Competitors

Microsoft Exchange vs OpenText GroupWise

Compared 61% of the time

Microsoft Exchange Online vs OpenText GroupWise

Compared 39% of the time

More OpenText GroupWise Competitors

Product Reports

Buyer's Guide

Google Workspace

March 2025

Download Google Workspace product report

Buyer's Guide

Email Applications

March 2025

Download OpenText GroupWise product report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

Micro Focus GroupWise, GroupWise

Overview

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

Google

Collaboration solution that offers support for any communication over intranets, extranets and the Internet.

OpenText

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Heritage Oaks Bank

Buyer's Guide

Google Workspace vs. OpenText GroupWise

March 2025

Free Report: Google Workspace vs. OpenText GroupWise

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