Google Workspace vs ProtonMail comparison

Google and Proton Technologies are both solutions in the Email Applications category. Google is ranked #1 with an average rating of 8.3, while Proton Technologies is ranked #10 with an average rating of 8.5. Google holds a 21.5% mindshare in EA, compared to Proton Technologies’s 6.1% mindshare. Additionally, 95% of Google users are willing to recommend the solution, compared to 66% of Proton Technologies users who would recommend it.

Google Workspace

Read 102 Google Workspace reviews

5,741 Views
3,290 Comparison Views

95% willing to recommend

ProtonMail

Read 2 ProtonMail reviews

1,201 Views
992 Comparison Views

66% willing to recommend

Google Workspace

ProtonMail

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Executive SummaryUpdated on Apr 6, 2025

Google Workspace and ProtonMail are contenders in the email and productivity tool market. Google Workspace leads with integration and collaboration, while ProtonMail excels in privacy and security.

Features: Google Workspace offers Gmail, Google Docs, and Sheets for seamless collaboration. Its extensive integration with third-party apps increases its utility. ProtonMail provides encrypted email services with robust security features to protect user privacy. Its primary distinction lies in its dedication to secure communications.

Ease of Deployment and Customer Service: Google Workspace offers extensive resources for setup and integration with 24/7 support. ProtonMail provides an uncomplicated setup focused on privacy with limited integration options. Google delivers more varied support channels, accommodating a broader range of business needs.

Pricing and ROI: Google Workspace has scalable pricing tiers suitable for different business sizes, enhancing ROI with productivity capabilities. ProtonMail features flexible pricing for personal users seeking privacy. Google Workspace offers superior ROI for businesses requiring comprehensive tools, while ProtonMail serves as a cost-effective choice for security-focused users.

To learn more, read our detailed Email Applications Report (Updated: June 2025).

Buyer's Guide

Email Applications

June 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Google Workspace

Ranking in Email Applications

1st

Average Rating

8.2

Reviews Sentiment

7.0

Number of Reviews

102

Ranking in other categories

Wireless Email (2nd), Cloud Storage (5th), Content Collaboration Platforms (4th)

ProtonMail

Ranking in Email Applications

10th

Average Rating

8.6

Reviews Sentiment

8.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of July 2025, in the Email Applications category, the mindshare of Google Workspace is 21.5%, down from 24.4% compared to the previous year. The mindshare of ProtonMail is 6.1%, up from 3.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Email Applications

Featured Reviews

Sunil-Nair

IT Manager at Universal Carpets & Rugs

Email collaboration and accessibility have improved team productivity

The valuable features include the email service, email updates, and Google Drive. People are given email access to Google Drive. The team can share manual files and work accordingly. They can access different teams from anywhere, collectively putting files, sharing them, and managing them. Additionally, the manufacturing product does not require any downgrades. It works fine and continuously for the last three or four years. Users can access their emails from anywhere in their browser without a laptop or can directly access from Gmail. This is helpful for salespeople.

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reviewer68329471

Media Content Creator Intern

Trust and anonymity play a key role in secure communications

I am uncertain about the two-factor authentication feature. I have had integrations with other Proton services and have used Proton VPN once, though it has limited features. Simple Mail, which was acquired by ProtonMail, has been very useful for me. The pricing is moderate. I have not used any paid services from ProtonMail. It is not very costly, but I have not used any premium services. I am a customer of ProtonMail. I would rate ProtonMail an eight out of ten due to their transparency and the utility of their simple login feature. My job and company name should remain hidden.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Google integrates well with our system. G Suite has an open API, so you can connect any open system with Google capable of working with API. This is the main reason we use it."

"G Suite Enterprise provides many features, such as business increased search visibility, email address, and domain. It's a large whole ecosystem that is the major benefit. You can manage your whole team and have many tools. Over seven years, the solution has gone through some drastic upgrades and improvements which are done automatically, I do not have to manual upgrade."

"The solution's technical support is very good."

"Extremely reliable, providing great collaboration features."

"The most beneficial feature is Gmail, which we use extensively."

"It's secure. It offers data security and user privacy. I use it for personal purposes. The interface is okay, and it's easy to use."

"Overall, I rate Google Workspace a ten out of ten."

"Google Workspace is an excellent tool for communicating with people, which allows users to collaborate and edit files simultaneously."

More Google Workspace pros

"The auto encryption of attachments is valuable."

"What I appreciate most about ProtonMail is that they are trusted, which is why I choose them."

Cons

"Google Workspace lacks the ability to copy and move files from one folder to another easily."

"I talked with G Suite recently because my G Suite has a temporary block. I communicated with the G Suite representative or Google representative, and he told me that I sent a lot of emails, so my email was temporarily blocked. But I know I have not sent more than 500 emails daily to reach the limit. I sent only 5,200 emails, but unfortunately, my G Suite account was temporarily blocked for 24 hours, and then he resolved it. I think they need to improve G Suite because this temporary block is not fair."

"The performance speed could be improved when the internet connection is slow."

"I would rate the stability a five out of ten."

"I am not a big fan of how Gmail organizes the mail. I find it complicated to see which mail from which users send at which date. Especially if there is a lot."

"The feature set of Google Sheets is limited."

"The synchronization is a bit of an issue."

"The UI could be more graphic and sassy, but otherwise, it is quite functional."

More Google Workspace cons

"I think it is good but I feel that only tech-savvy people use ProtonMail. It is not that popular among other people."

"One improvement could be the integration between ProtonMail and Proton Pass, allowing sharing of specific secrets via email."

Pricing and Cost Advice

"You pay for Google Workspace based on your usage and the apps you use, but in my case, it's free, but if I used it a lot more, I'd probably need to pay. 15GB is enough for me, but I see myself upgrading and paying the additional charges for more storage regularly."

"Traffic management tools may be required for larger setups and should be included in any pricing calculations."

"We normally purchase the license on a yearly basis."

"The pricing is reasonable."

"Approximately $6 per user, per month."

"The price of G Suite Enterprise is reasonable compared to HotSpot. I'm not going to say G Suite Enterprise is affordable. It's valuable, you find value in paying your gas bill or your electricity bill, because of what it allows you to do."

"I rate Google Workspace's pricing five to six out of ten. We do not pay any extra costs."

"It's about $8.30 up a user per month."

More Google Workspace pricing and cost advice

Information not available

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Top Industries

By visitors reading reviews

Computer Software Company

14%

Educational Organization

Financial Services Firm

Comms Service Provider

Computer Software Company

15%

Educational Organization

12%

Comms Service Provider

12%

Non Profit

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

Questions from the Community

What do you like most about Google Workspace?

Easy-to-build forms are allowing me to get feedback and information from my internal teams as well as from the customers very efficiently with the result data in structured manner.

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What is your experience regarding pricing and costs for Google Workspace?

The pricing for Google Workspace is moderate. I would rate it a five out of ten, indicating it is neither cheap nor expensive. The current cost is approximately seven to ten euros per user per mont...

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What needs improvement with Google Workspace?

I do not have any major suggestions for improvement. However, while the security functionalities are similar to those in competitors like Active Directory, they could be optimized for stronger secu...

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What is your experience regarding pricing and costs for ProtonMail?

The pricing is competitive, offering good value on the average plan. It’s approximately $100 for annual billing.

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What needs improvement with ProtonMail?

In terms of what can be improved in ProtonMail, I think it is good but I feel that only tech-savvy people use ProtonMail. It is not that popular among other people. Therefore, we do not use it for ...

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What is your primary use case for ProtonMail?

My use cases include using ProtonMail for Drive occasionally for storing files. After some time, I stopped using that feature. Primarily, I use it for sending emails when I want to maintain anonymi...

See all answers

Comparisons

Amazon WorkMail vs Google Workspace

Compared 28% of the time

Microsoft Exchange Online vs Google Workspace

Compared 24% of the time

Office 365 vs Google Workspace

Compared 6% of the time

Amazon WorkDocs vs Google Workspace

Compared 3% of the time

Zoho Mail vs Google Workspace

Compared 3% of the time

More Google Workspace Competitors

Zoho Mail vs ProtonMail

Compared 17% of the time

Microsoft Exchange vs ProtonMail

Compared 11% of the time

Microsoft Exchange Online vs ProtonMail

Compared 10% of the time

Atomic Mail vs ProtonMail

Compared 5% of the time

Superhuman vs ProtonMail

Compared 4% of the time

More ProtonMail Competitors

Product Reports

Buyer's Guide

Google Workspace

June 2025

Download Google Workspace product report

Buyer's Guide

Email Applications

June 2025

Download ProtonMail product report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

No data available

Overview

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

As we’ve evolved G Suite into a more integrated experience across our communication and collaboration tools, we’ve rebranded to Google Workspace to more accurately represent the product vision.

Google

ProtonMail is the world‘s largest encrypted email provider, with over 11 million users trusting us to secure their data every day. We are the email service of choice for security-conscious enterprises.

Proton Technologies

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Wall street journal,The New york times, The Gurdian, Forbes, Fox News

Find out what your peers are saying about Google, Microsoft, Amazon Web Services (AWS) and others in Email Applications. Updated: June 2025.

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